Administrative Assistant Office
Resume:
Rebecca Chacon
Las Cruces, NM *****
Committed to professionalism; highly organized, work under strict deadline schedules with attention to detail; bilingual; have excellent written and verbal communication skills.
Work Experience
Office Manager (Home Healthcare
El Mirador Inc – Las Cruces, NM April 2014 to Present
•Assist with program and policy formulation for the Agency
•Participate in the recruitment and hiring personnel and oversee their orientation and on-going in-service education
•Conform with and abide by all regulations, policies, work procedures and instructions
•Structure and maintain files of all necessary forms and lists
•Scheduling of workers' visits to clients, adding claims for services where the use of IVR or mobile devices are not feasible, modify claims, review and
confirm claims for billing prior to their submission for payment on AuthentiCare
•Provide New Mexico Centennial Care MCO's data to assist in making policy decisions regarding services
•Coordinate services between clients and non-medical staff as necessary to meet medical and economic needs of clients
•Assist with processing of payroll and maintain payroll information
•Conduct monthly home visits
Administrative Assistant
Law Office of Stephen Durkovich - Albuquerque, NM July 2006 to April 2014
Directly responsible for office management to include procurement of office machines, services and supplies, facility management, supervision of staff, research and preparation of legal documents to include all aspects of domestic law, real estate law, construction law, bankruptcy law, civil litigation and estate planning documents; court filings; database management; office management; client billing utilizing Timeslips and Quickbooks; AR/AP; acquisition of office
equipment and supplies; maintain electronic calendar with deadlines pertaining to civil litigation; continuous client service; legal writing; legal research,
electronic filing in state and federal courts
Dona Ana County
Las Cruces, NM
April 2004 to July 2006
•Provide excellent customer service in person as well as by phone on a multi- line switch board
•Assist the public with information regarding department programs, explain policies and procedures
•Data entry on Chameleon software system pertaining to adoptions, reclaims, licenses, customer concerns and complaints regarding animals
•Verify deposits as well as daily opening and closing cash bank
•Create and monitor legal documentation for failure to comply with sterilization and rabies vaccinations
•Receive payments for city licenses for animals, as well as for adoptions, reclaims, permits, and out of jurisdiction deposits
•Maintain accurate and complete records
•Use of dispatch equipment daily to communicate with kennel staff
•Provide Public records as requested
•Maintain confidential records and reports
•Processing and filing a variety of legal documents
Administrative Assistant
COA City Council Office - Albuquerque, NM December 2001 to April 2004
•Answer all incoming calls on switch board in a courteous and timely manner
•Assist callers with questions regarding department programs and procedures
•Screen and assist visitors, provide information and or direct visitors to appropriate department of staff member
•Provide public records as requested
•Maintain confidential records and reports
•Respond to requests and inquiries from the general public
•Knowledge of legal terminology and the forms and documents used in legal clerical work
•Processing and filing a variety of legal documents
•Attend meetings of the Council
•Record and prepare minutes
•Responsible for establishing and maintaining official documents and internal records in appropriate files
•Coordinate with other staff to prepare for meetings and other special events
Education
New Mexico State Notary 2021
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