Administrative Assistant Manager

Classification: Internal Use

Rene P. Recomono

To apply my extensive experiences in procurement, finance and administrative positions in a highly motivated, forward-looking multinational company.

Position Applied For

Personal Information

Admin Assistant/Secretary

Nationality: Filipino

Jun ' 1989 – May ' 1994 Pasig Catholic College, Manila Philippines Bachelor of Science in Business Administration (Banking & Finance) Summary of

Experiences

Over twenty two (22) consecutive years of working experience in JUBAIL, KINGDOM OF SAUDI ARABIA in the field of Technical

& General Administration Secretarial Services, Procurement and Administrative Functions. Record Management / Document Controlling and General Secretarial position in various SABIC Affiliates.

Administrative Assistant

(August 2017 to date)

Presently working at Saudi Basic Industries Corporation (SABIC 3 Building), Global Procurement, Key Raw Materials Department. Responsible for all types of Administrative functions assigned directly to Director, Global Procurement, Senior Manager, Supervisor and Buyers which applies to their day-to-day operation. Given the authority to follow-up to the suggested vendors which deals on Iron & Metals such as Iron Ore, Steel Billets and Scrap Materials.

Prepares daily, weekly and monthly reports for the supply and delivery of scrap materials to Saudi Iron & Steel Company Educational

Attainment

Global Procurement, (GPS) Key Raw Materials.

Saudi Basic Industries Corporation (SABIC)

P. O. Box 11115

Jubail Industrial City, 31961

Kingdom of Saudi Arabia

Phone +966-*-***-****

Mobile # +966*********

E-mail: **********@*****.***

Objective

Classification: Internal Use

(Hadeed).

Monitor daily delivery of local scrap materials to Hadeed Plant. Preparing reports, tables, charts, presentation material, activities report, executive summary report, contract/purchase award documents, etc.

Administrative Assistant

(January 2007 – August 2017)

Working at Saudi Iron & Steel Company (HADEED), SBU Metals, Procurement Department, (Contractual tenure). Responsible for all Administrative function assigned directly to Department Manager, Supervisor and Senior Buyers. Applies to their day-to-day operation.

Given the authority to follow-up to the suggested vendors which deals on Iron & Metals such as Iron Ore, Steel Billets and Scrap Materials.

Responsible for the complete administrative activities of Raw Materials Section with primary fields of activities on the following:

Direct reporting to Director SBU Metals Procurement and Senior Managers.

Secretarial and administrative works for Senior Managers primarily, and the Raw Materials buyer(s), as required which includes the following:

Processing of Invoice for payment to all suggested Vendors/Suppliers.

Reporting:

Preparation of Reports, Tables, charts, presentation material, activities report, executive summary report, contract/purchase award documents, etc.

File Management:

Preparation of files, updating the file with documents, and maintaining the files.

Routine Office Work:

Attends telephone calls, sends, receives, and distributes fax messages, receives, and distributes DHL/courier packages, arrange meeting locations, supervises departmental services requests such as stationery items, special meeting Classification: Internal Use

requirements, enters SSRS for service related requests.

Also keeps employee personnel file for time sheets, sick leave, vacation schedule, training/courses, business trips, and so on.

Assisting buyers as required by following up with accounts payable, end users and suppliers.

TECHNICAL & GENERAL ADMINISTRATION

SECRETARIAL SERVICES:

(August 1991 - January 2003)

Assigned to ARABIAN PETROCHEMICAL COMPANY

(PETROKEMYA), a Saudi Basic Industries Corporation (SABIC) Affiliates in Jubail Industrial City, for almost eleven (11) consecutive years, working as a Technical & General Secretary in Procurement Department under contractor and sponsorship of M. S. Al-Suwaidi Contracting Company.

Responsible on all matters and serve as a Secretary/Clerk which requires the DEPARTMENT MANAGER/SUPERVISORS to

attend, give actions and assistance. Responsible in handling all pertinent documents as submitted by all end-user and departments for immediate processing, approval and/or implementation. Handles and controls central processing of Purchase Requisition (PR) submitted by all departments for materials and services that company’s required. Responsible and prepare Purchase Order (PO) to be committed to various vendors for services and materials required by all department. Responsible in handling all pertinent documents for review, comments and approval of Section Heads and Supervisors.

GENERAL SECRETARIAL WORKS:

Responsible in updating and maintaining records of all personnel records as to the promotional movement, acquisition of additional higher education, training and staff development attended. Controls in handling central filing system of all Office and Administrative Orders as implemented. In-charge of all documents sequencing and preservation of all closed and completed files after Purchase Order (PO) has been issued. Handles and controls all personnel file of all Procurement Staff as to their promotional plan and approval of leave application and balances, trainings, time-sheet and overtime cards. Responsible in handling the following documents for records documentation and follow-ups: Purchase Requisitions (PR), Purchase Orders (PO), Receiving Report, General Service Request, Contract Release Classification: Internal Use

Order, Work Orders and the like. In-charge of all

communications, internal and external.

OTHER EXPERIENCES:

M. S. AL SUWAIDI COMPANY (EDP CLERK/SECRETARY)

JUNE 1990 – AUGUST 1991

- Assigned in Administration Department and

responsible for all types of Secretarial and Clerical Jobs.

- Prepares and responsible for all types of filing system which includes the following: Employees Performance Appraisal Report, Renewal of Contracts, Leave

Applications, Outgoing and incoming correspondence.

- Assist Admin Supervisor in preparing due and overdue vacationers and forwarded to Head Office for final processing and approval.

- Prepares and type different kinds of notices and displayed in bulletin boards for employees information and guidance.

- Prepares Friday Overtime Request Schedule of

employees assigned in various Sabic Companies.

- Received incoming telephone calls.

- Responsible for all types of typing job and filing system.

- Operates personal computer using the commands of Word star and Lotus 123.

M. S. AL SUWAIDI COMPANY (EDP CLERK/SECRETARY)

FEBRUARY 1990 – JUNE 1990

ASSIGNED IN AREA MANAGER’S OFFICE.

- Assigned at Area Manager’s Office and responsible for all types of Secretarial and Clerical Jobs.

- Prepares quotation for every incoming inquiries

received from different clients such as HADEED,

PETROKEMYA, SHARQ, SAMAD, PSRC etc.

- Operates Personal Computer using the commands of Word star and Lotus 123.

- Operates telefax machine and Xerox machine.

- Receives incoming and outgoing telephone calls.

- Responsible for all types of typing job and filing system.

- Prepares and type memos and business correspondence. M. S. AL SUWAIDI COMPANY (EDP CLERK/SECRETARY)

JULY 1989 – FEBRUARY 1990

ASSIGNED IN ENGINEERING DEPARTMENT

- Assigned in Engineering Department and responsible for entering data using the command of Word star and Lotus 123.

- Prepares weekly/monthly status report of manpower Classification: Internal Use

accommodation and update into computer.

- Retrieve information from the computer as requested by the management.

- Prepares resumes of employees ready for interview and testing to different SABIC Companies.

- Prepares manpower and equipment forecast during

Shutdown period.

- Responsible for all types of typing job and filing system. UNITED LABORATORIES CO., INC. (PHILIPPINES)

(SECRETARY/GENERAL CLERK)

APRIL 1984 – JUNE 1989

- Assigned by my Superior for all types of Clerical and Secretarial job such as typing in an electric and manual typewriter.

- Responsible for all filing and stenciling system.

- Posting of different types of employees benefits such as Educational Aid Benefit, Hospitalization and

Bereavement Aid.

- Up to date, record, and file all types of leaves such as sick leave, vacation leave and emergency leave were in an employee is entitled to it.

- Follow-up released checks which comes from the

Cashiering Department and ready for distribution to employees concerned.

- Responsible for all General Filing System of employees personal data which serves as a reference for whatever purpose that a company wants.

- Responsible for distribution of different types of forms such as milk ration, and rice ration which is scheduled every end of the month.

HUMAN RESOURCES & SERVICES INC. (PHILIPPINES)

(SECRETARY/GENERAL CLERK)

APRIL 1982- MARCH 1984

- Responsible for all typing job and general filing system.

- Assigned in Accounting Department and prepared

payroll distribution every payday.

- Keep all the records and files of dispatch applicants assigned to different companies within Metro Manila only.

- Received incoming telephone calls and take messages. OTHER INFORMATION:

Present Address : Saudi Iron & Steel Company (HADEED) P. O. BOX 10053

MADINAT AL JUBAIL AL SINAYAH

Classification: Internal Use

Kingdom of Saudi Arabia

TEL #: 009**-*-***-**** (Direct Line)

e-mail: **********@*****.***

Permanent Address : Barangay San Roque Street, Pantok Binangonan Rizal, P H I L I P P I N E S

TEL # 006**-***-****

PERSONAL REFERENCES:

1. MR. Mohammed Al Jaedi

Director, SBU Metals Procurement

MOBILE #: 050*******

2. MR. Saad Al Ruwaili

Manager, SBU Metals, SABIC

MOBILE #: 050*******

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