PHILIP MOCHIEMO OGARI
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PHILIP MOCHIEMO OGARI
Talented and highly motivated professional with extensive experience in Logistics, Procurement & Administrative Support. Recognized for providing outstanding and continual support with developing & implementing process controls and quality improvement initiatives which cut costs and improve efficiency through effective management, strategic scheduling & streamlined operations. Core Skills
Bachelor of Arts (Hons) Business Management 2010
University of Sunderland Sunderland, U.K.
Advanced Diploma in Business Administration (ABE UK) 2007 KCA University Nairobi - Kenya.
Public Relations Diploma 2010
Nairobi Institute of Business Studies Nairobi – Kenya. Associate Member since June 2006
Association of Business Executives (ABE UK) U.K.
Logistics Supervisor Jan. 2017 to Jan. 2019
Xtramix Concrete Solutions W.L.L. Mesaieed, Qatar
In-charge of ensuring the company’s fleet of equipment that consists of over 90 light and heavy vehicles are in optimal working condition. Regularly monitored the fleet’s maintenance data and tracked the vehicles them to ensure product delivery to the client’s site was without delay and/or failure. Responsibilities
Through use of the vehicle management system, ensured the NRMCA certification, driver licenses & the fleet’s registration certificates and insurance policies were valid at all times, coordinating with concerned departments in case renewal was required.
Continually monitored the fleet management system (fuel consumption, distances travelled, maintenance status) keeping a timeliness schedule on the service and maintenance of vehicles & equipment. Also, filled out reports detailing time spent on repairs and expenses for spare parts.
Negotiated best rental rates with renowned equipment rental companies, establishing robust relationships and paving the way for long term affiliations.
Planned, scheduled & coordinated transportation needs for shuttling personnel and/or materials to and from one location to another.
Logistics & Procurement Contract & Tender Document Preparation
Negotiation skills Report Writing & Presentation
Import & Export Operations Experience Project Coordination and Monitoring
Inventory Monitoring & Management Insurance & Registration Renewal PHILIP MOCHIEMO OGARI
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Handled all issues in relation to insurance claims in instances of accidents involving any of the company’s vehicles/equipment.
Coordinated and assisted in driver hiring and training process, successfully increasing the driver work force by 40%.
Reviewed the monthly logistics reports (fleet and asset management) and advised where there are irregularities or areas of concern that needed follow up.
Supervised, managed and coordinated the work of the drivers on daily basis. Key Achievements
Played an integral role in the acquisition process of the supplier for the company’s fleet management system, sourcing & interviewing multiple suppliers and successfully installing the tracking devices in the entire fleet within record time.
Worked closely with the Senior Maintenance Manager in successfully reducing equipment downtime by 15% within 4 months.
Administrative and Procurement Coordinator Mar. 2013 - Nov. 2016 United Equipment Group Doha, Qatar
Served as the primary point of direct administrative contact and liaison for the company and its stakeholders. Was responsible for issuing LPOs, quotes and commercial contract wording/format revisions with customers and suppliers.
Generated and processed purchase requisitions (L.P.O.s) and spare part orders as per clients’ and department’s needs, quality and delivery requirements from our international suppliers (GEDA original & Liebherr Group) as well as various local vendors. Through maintenance of accurate logs of requests and orders, I monitored and tracked the shipment accurately up to successful delivery to their respective destinations.
Worked on tender document preparation and bid submission, participating in the tendering process ensuring timely submission of pre-qualifications documents, computation of a suitable quote and drafting the supplier- contractor agreement contract upon winning the tender.
Provided administrative support by assisting in the coordination, supervision, and completion of projects as appropriate in coordination with the project manager and site engineers.
Coordinated with various departments as well as vendors, following up on issues such as suppliers’ payments from Accounts Payable and clearance of shipments from the local port by the clearing agents.
Generated and maintained monthly reports on clients’ payment statuses, spare part shipments as well as stock/inventory.
Prepared monthly payment applications and processed rental and sales invoices for various major projects such as the Qatar National Museum Project, Musheireb Projects and Doha Festival City Project.
Drafted and recorded the department’s official documents (letters/memos) ensuring availability of historical reference by developing and utilizing the department’s filing and retrieval system. Key Achievements
Requested parts and equipment worth over Qar. 400,000 from our international suppliers, regularly monitoring and tracking it up to delivery to our yard without any delays and/or glitches. Shipping Assistant Jan. 2011 to Dec. 2012
Jansaeed Company Limited Nairobi-Kenya
Carried out market research for all the company’s export and/or import products providing market intelligence and analysis for developing business cases for investment in potentially new geographies.
Drafted import and export documents.
Filed export orders and maintained documentation related to shipping activities. PHILIP MOCHIEMO OGARI
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Determined shipping method for packages based on knowledge of shipping procedures, routes and rates
Communicated and liaised with the clearing and cargo agents to ensure smooth exportation of produces
Managed inventory by ensuring the export produce was transported appropriately, acquired in time for exportation and in pristine condition. Also, ensured proper storage in case of any shipment delays.
Prepared the advance freight reservations/bookings ensuring they are approved and ready for the shipment.
Monitored & tracked the delivery status of the shipments. Customer Service Representative Dec. 2009 to Nov. 2010 Fone Express LTD, Nairobi, Kenya
Attended to customer requirements as per their specifications and attempted to resolve any customer complaints and disputes accordingly.
Advised on forthcoming product developments and discussed special promotions.
Attended conferences/trade shows as approved by management and provide regular updates on market intelligence.
Liaised with suppliers to check the progress of existing orders.
Maintained and recorded (booked) all returned faulty products and ensured they are all transported to the service center for repair. I was also in charge of following up on the progress of the service center on the customer’s faulty product.
Maintained products’ documents such as the delivery notes and end of day documents and filed them up for future reference.
Prepared routine departmental letters and memos.
Developed and maintained relationships with existing customers. Languages & Computer Skills
IT Skills: Microsoft Office including Word, Excel and PowerPoint Languages: Swahili (Native), English (Fluent), Arabic (Basic Knowledge) Personal Information
Date of Birth: 5th May, 1985
Marital Status: Married
References available upon request