Alice Cantar

HR Admin Secretary/Document Controller

Email Add: ac9mg7@r.postjobfree.com

Mobile No. +974-********

CAREER SUMMARY

To growth professionally and broaden my horizon as office staff. To growth in world Class Company and contribute to its betterment through the values of hard. Work to the principles of teamwork discipline and excellence wherein I can expand my skills and find the career growth.

AREAS OF EXPERTISE

Total of 14 years’ experience

1 year as Site HR Admin Secretary/Document Controller in Infrastructure (Project Flood Prevention Scheme - PWA (ASHGHAL)

2 years - HR/Admin Secretary/Document Controller (Designed, Structural, Architectural, and MEP for Consultant Company – Doha Qatar)

1 year – HR/Admin Secretary, Document Controller, Payroll and Account (Consultant Company)

4 years – HR/Admin Secretary – American Company & Manpower Services in Philippines

5 years – Accounting Supervisor for Manpower Services in Philippines

2 years – Quality Assurance in Japanese Company in Philippines.

Knowledgeable in Aconex, DCU, Oracle HRIS, People Cypress HR, Falcon HR Management, Visual FoxPro, MS Office Microsoft Excel, Microsoft Word, Power Point, WPS, Corel Photoshop, Adobe Photoshop, Payroll, HR Human Relation, Administrative Function, Accounting Works, Secretarial Works, Receptionist, Document Controller. Purchasing/Procurement & Working Knowledge in MS applications.

Demonstrate good communication skills(writing, spelling, listening, and speaking) and good organizational skills

Proficient in word processing, spreadsheets, and databases Digital Electronics Management System (EDMS) and DCU Online (ASHGHAL)

QATAR Government Online Process-HUKOOMI, MOI, MINISTRY OF LABOUR and etc.

PROFESSIONAL HISTORY

Year

Position

Company

Country

May 2018 up to May 2019

Site Secretary/Document Controller

WSP/Louis Berger

Doha, Qatar

May 2017 to February 2018

HR-Admin Secretary, Payroll, Accounting, Document Controller

Turf General Trading and Contracting

Doha, Qatar

December 2015 to April 2017

HR Admin Secretary/Document Controller

MBK – GROUP Archiscope Engineering- Consultant)

Doha, Qatar

September 2011 to January 2015

Accounting Supervisor/Payroll and Billing Clerk

VA. Andrade Manpower Services Inc.

Santa Rosa City Laguna, Philippines

November 2009 to September 2011

HR Admin Secretary

VA. Andrade Manpower Services Inc.

Santa Rosa City Laguna, Philippines

VA. Andrade Manpower Services Inc.

Santa Rosa City Laguna, Philippines

May 2008 February 2009

HR Admin Assistant

SunPower Manufacturing Limited, Philippines

Santo Tomas Batangas City, Philippines

VA. Andrade Manpower Services Inc.

Santa Rosa City Laguna, Philippines

December 2007 to May 2008

Production Operator

Toshiba Equipment Philippines

Binan City Laguna

May 2007 to December 2007

Quality Assurance

Ogino Philippines

Binan City Laguna

June 2005 to April 2007

Quality Assurance

Nidec Philippines

Binan City Laguna

EMPLOYMENT RECORD

(Site Secretary/Document Controller)

WSP/Louis Berger International – Doha Qatar

Date: 6 May 2018 up to 16 May 2019

Project Title: Flood Prevention Scheme-Phase 2 (Sewer Repair, Replacement and Rehabilitation Framework)

Client: : Public Works & Hi-way (ASHGHAL)

Assignment budget: 127 Million Qatar Riyals.

Project Description: Flood Prevention Scheme, Phase 2 – Package 1 & 2 and 3

The 3 main areas of works to be covered in this phase are Najma, Old Airport - Al Hilal, Souq Waqif – Corniche & additional in Madinat Khalifa. Main scopes of the work consist of Supply, lay, join, testing of gully connection pipeline uPVC 200mm dia) to intermediate chamber, proposed and existing manhole connection with all necessary fittings, comprises but not necessarily limited for excavation, granular / concrete bedding & surround, backfilling in layers, all as per QCS and PWA standards. Construction of soakaway manholes with all necessary works and items. Cleaning of existing gullies, connections, manholes and soakaway manholes, including all necessary items and works. Construction of manholes with all necessary works and items. Supply, lay, join, testing of surface water pipeline (non-perforated and perforated) varying from 300 to 1000mm dia with all necessary fittings, comprises but not necessarily limited for excavation, dewatering, connection to the proposed/existing manholes, granular / concrete bedding & surround, compaction, geotextile layer, back filling in layers, all as per QCS and PWA standards. Construction of storage pipe 1400mm dia and 1800mm dia with half perforated pipe (300mm dia) placed below, to drain to the ground water. Supply, lay, join, testing of grated channels all as per the QCS and PWA standards. Supply, lay, join, testing of flap valves all as per QCS and PWA standards. Reinstatement of the existing/new kerbs, footpath and paved roads all as per the QCS and PWA standards.

Responsibilities: Site Secretary

Maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks.

Letters/ Incoming and Outgoing Correspondence

Manage Incoming and Outgoing Log of all Technical Submittal

Manage the DCU Online for PWWA-System

Manage the daily functions of an office.

Respond to clients that submit inquiries.

Often process documents and forms

Use software packages, such as MS Word, to manage information. Liaise between various employees in a variety of departments.

Equipment must be maintained and repaired when necessary.

Correspond with clients and outside vendors through email and the post.

Update the company website, send invoices and financial documents.

Reservations: If a room needs to be reserved for a meeting, secretaries make reservations.

Take minutes at office meetings.

If the public has questions about the company’s project, a secretary ensures they receive an answer.

All employees’ contact information must be kept up to date.

Greet office visitors.

Confirm appointments with clients.

Proofread and revise written work.

When office supplies run low, make an order for new supplies.

Processes all pay stubs and payments.

Help to keep projects on a strict timeline.

Set up and obtain equipment for office presentations.

If a document needs to be photocopied, employees turn to a secretary.

Secretaries to find and review past documents and often asked for their opinion on various matters.

Notify employees of upcoming meetings.

Manages insurance.

Secretaries’ backup important data on external hard drives or digital databases.

Company integrity is maintained by keeping information confidential.

Secretaries provide support for other employees in the office.

Document Controller

Maintain electronics document management system as well as hard copy records on as per company system.

Maintain examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.

Ensure that all documents is controlled in accordance with the company’s procedures for document control.

Process control and administer incoming and outgoing documents (correspondence, submittals, transmittals, specifications, drawings,, and etc.

Upload and distribute documents to relevant parties in accordance with the documents distribution matrix flow.

Maintain update logs to ensure accurate manner.

Follow up and expedite priority items with relevant managers, engineers, consultants, and contractors.

Drive improvements to document control processes and procedure.

Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and outstanding issues.

EMPLOYMENT RECORD

( HR-Admin Secretary, Payroll, Accounting, and Document Controller)

Turf General Contracting – Doha Qatar (IBN Building 5ft Floor Room 503 Bank Street)

Date: 15 May 2017 to 9 February 2018

Project Title: Café Bateel - Tawar Mall

Client: : Café, UAE

Assignment budget: Confidential

Project Description:

Project Title: Café Bateel – Qatar Mall

Client: Café, UAE

Assignment budget: Confidential

Project Description:

Responsibilities:

Greeting Business Office visitors, answer telephones and schedules of appointment.

Scheduling of Preventive Maintenance to all client.

Monitoring of Maintenance schedule, request and etc.

Sending Maintenance Report, Inspection, and Job Order.

Monitoring of internal email segregation and distribution.

Process Medical, Insurance, Finger Print, Exit Permit, RP Renewal, Applying new visa, vehicle license by online.

Knowledge of Labour and Immigration including visa procedure.

Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures.

Prepares, copies, files and distributes correspondences, data and reports.

Maintain office filling systems and assists with archiving files and records

Schedule of meeting, minutes meeting, making memo and arranging of flight.

Process incoming and outgoing company mails as assigned and produce monthly report.

Monitoring and encoding of all petty cash, all materials invoices, follow-up payment and collection of payment.

Check frequently the levels of the supplies and place appropriate orders.

Liaising with relevant organizations and clients.

To Handling routine HR and Admin tasks and typically includes processing of payroll, site coordination, processing of various invoices etc.

Prepares purchase orders, check request and travel forms as directed and tracks goods or services ordered.

Performs other tasks related to the job title.

Make Quotation and LPO.

Providing procurement support as directed by the Procurement Manager

Assisting in and supervising the procurement of goods and services and other procurement activities as directed by the Procurement.

EMPLOYMENT RECORD

(HR- Admin Secretary and Document Controller)

MBK – GROUP (Archiscope Engineering Consultancy)

Date: 18 December 2015 to 30 April 2017

Location: Bin Mahmood – Doha Qatar

Project Title: Extension of Century Hotel – Old Salata – Doha Qatar

Client: Sultan Al Jaber

Assignment budget: Confidential

Project Description: Extension of Century Hotel, (Structural, Architectural and design)

Project Title: Laqta Palace –– Doha Qatar

Client: Tamim Bin Hamad Al Thani

Assignment budget: Confidential

Project Description: Renovation of Laqta Palace

Project Title: Al Jaber Residence –– Doha Qatar

Client: Emir Sultan Al Jaber

Assignment budget: Confidential

Project Description: Residential Apartment

Project Title: Laqta Villa –– Doha Qatar

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Renovation of Residential Villa

Project Title: 150 Studio Apartment Building –– Doha Qatar

Client: Emir Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: 110 Studio Apartment Building –– Doha Qatar

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: Bin Omran Apartment –– Doha Qatar

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: 33 Studio Apartment Building –– Doha Qatar

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: 26 Studio Apartment –– Doha Qatar

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: Khaladiya Farm –– Saudi Arabia

Client: Sheikh Mohammed Khalid Al Thani

Assignment budget: Confidential

Project Description: Apartment Building

Project Title: Al Jaber Watches Head Quarter –– Doha Qatar

Client: Sultan Al Jaber

Assignment budget: Confidential

Project Description: Renovation of Shop

Project Title: Umm Al Amad Palace –– Doha Qatar

Client: Tamim Bin Hamad Al Thani

Assignment budget: Confidential

Project Description: Renovation of Palace

Responsibilities:

Answering Phone, Greetings and welcoming all visitors.

Processing online for E-Government Services like HUKOOMI, MOI and for MINISTRY OF LABOUR (Visa/Changing applying new visa, cancelled visa, renewal of Qatar ID, making exit permit. Fill Up all Qatar Government Requirement, and monitoring). Knowledge of Labour and Immigration.

Coordinating mail-shots and similar publicity tasks.

Received incoming letter, shorting and distribute to concern employees.

Implementing new procedures and administrative systems

Liaising with relevant organizations.

Keeping all documents of the project organized it and familiarizes.

Receiving and checking all kind of letter and submittal for Architectural, Structural and for the MEP Drawings/Materials.

Monitor Building Permit, Baladiya, CR, Commercial License of each project.

Preparing Letters, Proposal, and Contract for the client.

Preparing Invoice for the client and responsible to follow-up all the payment.

Handling of petty-Cash and responsible to monitor and purchased pantry supplies and office supplies. Monitors and orders stationery items and manages the stationery room and its inventory.

Composes and edits internal and external correspondences and documents, types routine documents; prints labels, name banners, etc., from pre-existing templates and updates basic databases.

Sorts and distributes mail and materials within Secretariat. Faxes, photocopies & collates materials.

Assistant is responsible for warehouse operations, such as expediting purchases, maintaining communications with vendors, receiving and verifying the accuracy of shipments, stocking shelves.

Resolves routine problems in a thoroughly and timely manner and ensures that more complex inquiries are addressed and resolved.

Prepares attendance report, updates some of the Administration files (e.g. attendance, leave scheduling, etc.) and maintains them.

Controls and updates the Document Flow for Administration and Finance Department, creates and maintains filing systems.

Schedules travel arrangements and meetings. Attends meetings, records, drafts and distributes minutes from departmental meetings.

Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.

Pays employees by calculating pay; distributing checks; maintaining records

Administers loan, medical insurance, savings bond, and disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals.

Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.

Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.

Conducting orientation for new employees, discussing information packets, reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.

Documents human resources actions by completing forms, reports, logs, and records.

Accomplishes human resources department and organization mission by completing related results as needed.

Payroll making/Process monthly billings from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carries, payroll and company. Completes reports for management as requested

Acts as liaison between employees, insurance providers and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.

EMPLOYMENT RECORD

(Accounting Supervisor/Payroll and Billing Clerk)

VA Andrade Manpower Services Inc., Philippines Santa Rosa Laguna

Date: 27 September 2011 to 31 January 2015

Project Title:

1. Client: Yutaka Manufacturing Services Inc.

2. Mazuda Philippines Inc.

3. Toyota Philippines Inc.

4. Fujitsu Tech Philippines Inc.

5. F-Tech Manufacturing Philippines Inc.

Assignment budget: None

NATIONALITY

Filipino

DATE OF BIRTH

14 – April - 1980

EDUCATION

Bachelor Degree

University of Rizal

2001 - 2005

COURSES

Bachelor of Arts – Major in Psychology

PROFESSIONAL MEMBERSHIPS

PAPJA (Philippines Affiliate of Psychology Junior Association)

URSA – Alumni Member

LANGUAGE(S) (1 - EXCELLENT; 5 - BASIC)

English – 1

Arabic - 4

SOFTWARE/HARDWARE KNOWLEDGE

Microsoft Excel, Word, Power Point,

WPS, Oracle HRM, People Cypress HRM, Falcon HRM, Visual FoxPro for Payroll.

EDS – Document Controller

Aconex

DCU System – Ashghal

Approved Clients - PWA/ASHGHAL – QATAR (Drainage Department)

1.Approved as Site HR Admin Secretary

Transferable Visa With NOC

Can Join Immediately

Project Description:

Responsibilities:

Review and verify and process accounts payable transaction.

Generate invoice and verify billing input.

Receive and process payments.

Prepare bank deposit and withdraw.

Follow-up on collections in all company.

Audit and check employee and agency expenses.

Receive and encode the new account of each employee.

Prepare and input journal entries into general ledger and distribution of weekly, monthly, and yearly financial report.

Verify and process of time card.

Preparing payroll clerks.

Ensure compliance with internal controls.

Manage Inventory.

Process accurate payable and accounts receivable.

Responsible in monitoring and safekeeping of medical and petty cash fund.

Responsible in purchasing, of uniforms and other’s supply.

Monitors and update master list of associates for MPI./YMPI/FDTP/FTECH /TPM

Monitors the process of recon tract, from Orientation, to signing of contract and scheduling of 13th mos. Pay, before endorsing the contracts and other forms to Admin Secretary for documentation or scanning and filing.

Preparation of memorandum regarding different payroll concerns every payroll (every 15th, 30th, 5th, 20th of the month).

In charge in the application of ATM cards of all associates. This includes handling different concerns regarding ATM cards.

Property Custodian of confiscated cell phones from MPI. This includes preparation of release form for FOM’s approval.

Give Approval Number to all clinics/hospital’s regarding to all associates if it consult there.

Checks various billing to company client before sending it.

Responsible to encode all issued uniform/medical/.

Responsible to deduct all issued uniform to new associate/old associate of YMPI/MPI/FDTP/FTECH

Encoding of exit clearance/monitoring.

Monitoring of CASH ADVANCE, process of payroll every 15/30 for MPI/FDTP/FTECH, for YMPI & TPM every 5/20 of the month.

Monitoring of deduction in medical/uniforms

Responsible to Purchase all lack of office supplies.(MMG) and to monitoring of all billing concern regarding in phone billing

Responsible to RIZOGRAPH of all forms in (KAMPANANG GINTO), assisting all concern regarding in Mandatory like SSS.PHILHEALTH.PAG-IBIG.

Responsible for all types of Banking Transaction, responsible to report all Statement of Account daily, weekly, monthly and yearly.

Orientation Facilitator.

EMPLOYMENT RECORD

(HR Admin Secretary)

VA. Andrade Manpower Services. Inc.;

Date: 29 November 2009 – September 26 2011

Project Title:

Client:

1. Client: Yutaka Manufacturing Services Inc.

2. Mazuda Philippines Inc.

3. Toyota Philippines Inc.

4. Fujitsu Tech Philippines Inc.

5. F-Tech Manufacturing Philippines Inc.

Assignment budget: None

Project Description:

Responsibilities:

Recruitment process screening of resume, applicant, conducting interview

Filing of original and copies of all employees documents.

To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman.

To provide administrative support to the Chairman in implementing organizational projects and programmers.

To provide administrative support to the Chairman in the leadership and management of the organization.

To follow up on action points from meetings on behalf of the Chairman.

To produce reports for the Chairman as and when required.

To coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.

Receive and screen phone calls and redirect them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Handle confidential documents ensuring they remain secure

Coordination & liaison with different departments and Team members & Institutional Heads and any other duties commensurate with the accountabilities of the post.

Conducting orientation as Orientation facilitator for old and new employees.

EMPLOYMENT RECORD

(HR Admin Staff,)

SunPower Philippines Mfg. Limited

Date: (22 May 2008) to (10 February 2009) Santo Tomas Batangas Philippines

Project Title: Solar Cell Panel Manufacturing’s

Client:

Assignment budget: None

Project Description: Manufacturing and Distributor

Responsibilities:

Assist applicant to their needs

Recruitment, and Interview the applicant

Encode employees record to PeopleSoft and Oracle

Prepared all Benefits documents for new hired employee is called NEOP and discussed it

Responsible for filling SSS, TIN or BIR 1902-2305, Maxi care, Phil health, Pag-Ibig and BPI Application.

Responsible to assist those employees who got problem regarding Smith Barney Account stocks.(Call to the U.S.A)

Responsible To compile and process employee records. I store employees information confidentially and accurately secured files and computer system.

Gathering employee information and files for their review, answering phones and taking notes during departmental meetings. They post job openings, gather resumes and applicant information and schedule interviews.

They also supports employees all around the company by answering question about employees files, time-off benefit plans and other information relate to their employees

Conducting Orientation about Compensation and benefits.

Contact this candidate