Seeking assignments in General Administration / Facility Management / Office Administration / Executive Assistant / HR Assistant

Preferred Location: Delhi & NCR

PRECIS

A competent professional with more than 5 years of experience in Administration-General & Office Proficiency in managing administration functions involving facility management, housekeeping, maintenance, vendor management, HR Assistant, Executive Assistant, travel management.

Comprehensive experience in general administrative activities, travel policy implementation across assignments.

Strong Organizational & communication skills with the ability to independently plan & manage multiple tasks.

Providing high level of administrative support involving efficient handling of top & confidential correspondence, management of document flow, attending visitors and directing various queries to relevant departments

Travel bookings and Travel Arrangements of the office staff, tracking of payments (receivable and payable), Events planning & execution etc.

CORE COMPETENCIES

Maintain MIS

General Administration

HR Assistant (Bulk hiring, recruitment)

Calling, mail to candidates and follow up

Joining formalities, Onboarding, Exit Formalities.

Travel Desk Management

Vender Management

Handling mails, appointments, meetings of MD.

Attendance, Salary, Over time of house keeping staff

Day to day operations

Office Management

Facilities Management

Vendor Management

Petty Cash

Housekeeping

Travel Management

Banking Software

Reimbursement of Staff

Event Planning & Execution

Visa Arrangements

Handling General Administration and supervising daily upkeep of facilities

Monitoring of activities related with administration i.e. attendance & leave records, salary, over time calculation.

Maintaining complete records for all departments

Day to Day administrative work, maintaining & updating Personal Files and Records

Order Management & execution like Invoicing, follow up and coordination with various customers

Plan & organize all arrangements relating to domestic & international travel arrangements

Completing joining formalities of new employee’ s i.e. Appointment letter, Offer letter, Confirmation Letter, relieving Letter, Experience Letter, ID cards, Visiting cards and maintain tracker.

EMPLOYMENT RECORD

Sun Airvoice Pvt. Ltd. From Aug’2016to till now

Sr Admin Executive

KEY RESPONSIBILTIES

Assist Managing Director and perform duties assigned by him

Preparing MIS reports.

Vendor Management domestic & International.

Scheduling meetings MDs and communicate on behalf of him.

Repair & Maintenance of Office Equipment, furniture, etc.

Taking care of contracts, Lease Agreements & Other contracts and FNF of vendors.

Ensuring all systems are working properly without fail and work as a first point of contact.

Calendar Management and update MD, CEO & NSH.

Providing secretarial support to the CEO & National Sales Head.

Making Salary payments to off role staff, reimbursements through Banking Software

Checking & Verifying all documents of employees for expense reimbursements

Interact with vendors, answer important telephones

Prepare responses to correspondence containing routine inquiries

File & retrieve Organizational documents, records & reports

Coordinate and direct Office Services such as budget preparation, personnel & housekeeping

Make Travel & Visa arrangements

Making Purchase Orders & Invoices

Completing & updating all files

Taking care of all administrative activities i.e. housekeeping, travel arrangements, transportation, vendor management, hotel bookings

Forecasting travel budget every month and send for approval

Handling accounts for various bill payments of service providers like travel agents, telephone, building maintenance etc.

Taking care and completing documentation for shipments (Sea & Air)

Payments follow up with accounts department and update concern vendor.

Assist HR Department in Bulk hiring and line up the interviews.

Joining formalities of candidates, maintain HR MIS, Onboarding of employees.

Responsible for Employee engagement activity, Birthday celebration, Distributor meet arrangement in India or in abroad.

Documentation of new joiner, Induction.

K R Mangalam world School,VikasPuri From Dec’2014 to Oct’2015

Front Office Executive & EA to MD

KEY RESPONSIBILTIES

Attending visitors, Taking care of conference rooms and meeting rooms

Housekeeping, Stationery, Vendor & Travel Management

Participating in Performance reviews of the employees

Responsible for timely payments and monthly meetings

Responsible for all records i.e. all filing work

Assisting Manager in making the reports

To maintain attendance & leave records

Responsible for monthly reimbursements for travel claims

Checking & verifying all the documentation i.e. AMC Contracts, Lease Agreements

Coordination with Bank for Inward & Outward remittances

Managing all logistic support, import management, import documentation etc.

Coordination with freight forwarders & agents for the shipments.

VSPK International School,Rohini, New Delhi From Jan’2008-March’2009

Admin Executive

Scrutiny of ledger.

Reconciliation of accounts.

Processing of vendors payments.

Maintaining all bills and reports.

Attending to the pending issues of the company.

Oberoi Group of Hotels, Civil Lines From Feb’2006 to Jan’2007

Icici phone banking Group,Rohini,New Delhi From Jan’2003 to Feb’2004

HSBC & AMEX (money ways),PitamPura From May’2002 to Dec’2002

EDUCATIONAL CREDENTIALS

BA from, Delhi University in 2000

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Significant Highlights:

Successfully handled all records and filing work, thereafter got a responsibility for checking & verification of all documentation.

Successfully handled Exhibitions & Shipments.

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Personal Details

Husband’s Name : Mr Hanit Arora

Marital Status : Married

Date of Birth : 3rd March, 1982

Languages Known : Hindi, English & Punjabi

Date :

Signature :

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