Maria Pinto

Administrative Professional Senior

+1-305-***-**** United States

ac9lrd@r.postjobfree.com

maria.pinto1983 www.linkedin.com/in/maria-pintoA

SUMMARY

Bilingual individual with strong organization, communication, and strategic leadership skills who is adaptable and successful. A team player who excels in a fast-paced and challenging environment using superb multitasking and customer service skills. Passionate and trustworthy with a proven record of following through to achieve desired goals and the best possible results.

ADMINISTRATIVE EXPERIENCE

Assistant to the Senior Director 11/2017 – 04/2019 Georgia Institute of Technology – Procurement & Business Services, Atlanta, Georgia

• Provide direct support to the Senior Director which includes coordination of special projects, meeting, schedules, PowerPoint presentations, research, and other requirements

• Applied event’s management skills to plan and run the National Association of Educational Procurement (NAEP) conference for the Tennessee, Alabama, Georgia and Mississippi (TAGM) region which consisted of 54 guests, 31 vendors, and many speakers o Selecting evening venue, hotel, negotiating rates, creating agenda, talking to national and regional members, arranging lodging for keynote speakers, purchasing personalized bags and folios, menu selection, logistics, and main point of contact for vendors, attendees, speakers, etc.

o Managed budget for the event

• Develop agendas for Senior Leadership Team Meetings as well as “All Department Staff” presentations

• Coordinate unit purchasing process – manage the department budget, track and manage purchasing activities to include PCard use, SAP Concur system, and BuzzMart purchasing system

• Planned, coordinated, and executed sustainability garden project for the department which was showcased in the Georgia Tech Daily Digest, electronic campus wide correspondence, and The Whistle Newspaper

• HR responsibilities such as candidate screening using applicant tracking system (Taleo), interviews, on-boarding documents, and serve as HR point of contact for all staff in the building Administrative Professional Senior 01/2016 – 11/2017 Georgia Institute of Technology – Petit Institute for Bioengineering and Bioscience, Atlanta, Georgia

• First point of contact for the Petit Institute and build working relationships with faculty, staff, and students in the bio quad as well as interacted with high level donors and corporate visitors

• Coordinated unit purchasing process - tracked and managed purchasing activities to include PCard use, SAP Concur system, and BuzzMart purchasing system

• Formatted bio-sketches and PowerPoint presentations for National Science Foundation grants

• Made travel/hotel arrangements for the team and processed travel related expenses through TechWorks/Oracle System Software

• Maintained Petit Institute events, space, information, and conference rooms calendars (over 220 events per year) using Drupal and Outlook 365

• Assisted faculty with planning and running events, including an National Science Foundation Engineering Research Center site visit (over 180 participants)

• Managed Petit Institute room reservations and logistical arrangements for events

• Reviewed marketing materials to ensure they follow Georgia Tech guidelines and print posters

• Recruited, trained, supervised, and offered guidance to student assistants in the Petit Institute

• Handled crises or emergency responses within the Petit Biotechnology Building

• Reviewed and resolved complex administrative related questions and issues; recommend new or revised unit administrative procedures which saved the department money

• Maintained databases and records management system using Access; assisted in development of integrated Salesforce database

• Supported the building manager with facility issues including managing building access for 300 people and reporting issues around the building

• Led the initiative for recycling management in the Petit Biotechnology Building Personal Assistant/ Property Manager (on-call) 2006 – 2008 Independent Contractor: Individuals residing outside the United States

• Administrative responsibilities included: scheduling and supervising maintenance, renovation, and/or property upgrade requests, drafting letters/memos/invoices, receiving and responding to telephone inquiries, greeting and directing visitors, filing, maintaining records and databases ACCOMPLISHMENTS

• Obtained leadership position as Recruitment and Retention Chair of Hispanic Or Latinos and Allies (HOLA), an Employee Resource Group (ERG) at the Georgia Institute of Technology

• Was assigned the Health & Well-Being Activator Title and through a series of activities the department of Procurement & Business Services was awarded the “Certified Healthy” status

• Grant Award from Sustainability Department - Wrote a mini grant for the department and was awarded $200

TRAININGS / PRESENTATIONS

Infographics, “Piktochart”

Provided in person and online training on the use of infographics, a web 2.0 tool to enhance presentation and delivery of information using 21st century technology Administering the WIDA ACCESS Placement Test (W-APT) DeKalb International Welcome Center

Provided training for ESOL teachers in DeKalb County Public Schools on administration, scoring, and use of test results to make ELL placements and/or services decisions EDUCATION

MEd Georgia Southern University, Instructional Technology (GPA 3.9) December 2018 BS Miami Dade College, Special Education with ESOL Endorsement (P-12) May 2008 Dean’s list achieved for high grade point average and Honor Roll CERTIFICATES

Educator Certificates granted by the State of Georgia Instructional Technology Received 2018

Spanish Language Received 2009

Special Education Adapted/General Curriculum Received 2008 English for Speakers of Other Languages (ESOL) Teaching Endorsement Received 2008 Other Certificates

Certificate of Advanced Proficiency in Spanish from Culture Connect Received 2015 Administrative Assistant Certificate from Kennesaw State University Received 2012 TEACHING EXPERIENCE

Teacher Screener/Interpreter 01/2015 – 01/2016

DeKalb International Welcome Center, Atlanta, Georgia Spanish Instructor (Elementary and Middle School Grades) 08/2009 – 12/2015 Atlanta Public School District & DeKalb County School District, Atlanta, Georgia Pre-Kindergarten Teacher’s Assistant & Infants to Pre-K Floater 02/2009 – 06/2009 Wieuca Baptist Road Day School, Atlanta, Georgia

Special Education Teacher (worked 1 month-moved to Atlanta) 11/2008 – 12/2008 Doral Academy Charter School, Miami, Florida

Intervention Program Teacher & Substitute Assignments (Part-Time work) 09/2008 – 11/2008 St. Rose of Lima Catholic School, Miami, Florida

Student Internship (16 weeks: Jan-April) 01/2008 – 12/2008 Epiphany Catholic Elementary School, Miami, Florida Teacher Assistant (Different departments) 08/2008 – 06/2003 Colegio Internacional de Carabobo, Valencia, Venezuela, South America LANGUAGES

English: Fluent in Listening, Speaking, Reading, and Writing Spanish: Native Language

COMPUTER SKILLS

Microsoft Office 2010

Office 365

Google Suite

Infinite Campus

Active Inspire

Tienet

SAP Concur

Weebly Web Developer

Avigilon

Andover Continuum

Oracle

Applicant Tracking Systems (Taleo)

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