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Executive Assistant Manager

Chandigarh, Chandigarh capital region, India
June 12, 2019

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Mobile: 950*******,980-***-****


CAREER OBJECTIVE: Seeking a challenging career in the field of Executive Assistant to Director Profile, Operations & Administration, Management System with a dynamic organization commensurate with my analytical and managerial skills with an opportunity for professional growth based on performance.administrative support to an office Senior managers. This task also include contacting the HR department, and internal departments and managing events for an office. Administration~ Operations ~ Cross-functional Coordination ~ Induction Calender Mangement ~Internal Reporting~MIS Preparing~transportation Itinaries~Travel Desk ~Guest house / hotel Booking Desk EXECUTIVE SUMMARY

• Fulfilled daily executive assistant duties, including calendar management, communication, and projecting a compassionate face for the executive. In internal polling, employee perception of executives A strong team builder, motivator and facilitator.

• Systematic and organized with quick adaptability to changing trends and processes and possessing exceptional interpersonal and presentation skills.


Currently working Rainbow Scientific Dyers as an Executive Assistant to Director & Admin Manager from Feb 2019 to till date

HERO CYCLES LTD from Jan 2016’ to DEC 2018’

G.T. Road, Sherpur Chowk


Worked as Executive Assistant to CMD Sir / Mam & Admin Manager

To co-ordinate with Travel agents and employees and make travel arrangements according as per requirement.

Field heavy call volume, answer and respond to calls/emails, providing a high level of service; serving as all-around gatekeeper to the CEO’s office.

Central point of contact for communication, scheduling and reporting details.

Able to work independently, think critically, and exercise delegated decision making judgment.

Able to work in a fast-paced, high performing environment

Demonstrated ability to juggle multiple competing tasks and demands.

Able to interface well with all departments of the company and work effectively with individuals at all levels within the company

Able to represent supported management in a highly professional manner

Excellent facilitation, verbal and written communication skills

Can work as needed, including performing personal business tasks

Expert level Microsoft Office skills including Word, PowerPoint, Excel and Outlook

To make stay arrangements for guests and employees travelling to Ludhiana according to the policy guidelines.

To look after the functioning of guest house and Munjal house and supervise thestaff employed overthere.

To co-ordinate with all the departments in the event of any dignitary visiting HCL.

To co-ordinate with admin department regarding cleanliness and logistics arrangements in case of anyevent.

To procure things for guest house, Munjal house and HCL factory in case ofany requirement.

Booking of Meeting rooms board room conference room & taking care of CMD desk.

To get the bills cleared by the finance department.

To co- ordinate with transport IC to arrange local transport for Guests and employees

Preparation of MIS & upkeep of data pertaining to Admin Expenses on various headsas and required by GM Admin /CSO

Booking of Hotel And providing vehicle as per travel itinerary of Guests

On site Lunch and refreshments of Delegations and conduct ofvisits

Organizing and arranging, managing official Private Celebrations/parties/events at Munjal House

Process and record keeping for procurement of Groceries fo GH /Munjal house

Arranging food as per directions for official events, conferences parties at Munjal house.

Looking after admin issues of Private Staff deployed at GH and Munjal House

Looking Overall Assigned Work and Staff deployed at Rakh Bagh

Flexibility, ability to adapt to needs of growing and changing environment

Effective communicator

Willing to take on multiple tasks, even if not included in formal job description

Sense of confidentiality and integrity

FindocImpex From Mar 2015’ to Dec 2015’

Bahadur k Road


Worked as Executive Assistant to MD & Admin Manager (Lifestyle Apparel,Ginger)

Answer phone calls and direct calls to appropriate parties or take messages.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Conducting meetings.

Greet visitors and determine whether they should be given access to specific individuals.

General discipline

Hotel bookings, mailing, maintaining confidential files.

Any other that are of a general in nature can be a part of admin managers work

Manage the movement of products/material in and/or out of the country in accordance with organizational policy and procedure.

Maintain and share with colleagues as appropriate, personal knowledge of all relevant import/export procedures.

Communicate with export and import and related authorities, and customer and suppliers, in all relevant territories and countries, as necessary to ensure efficient, positive relations, support and activities.

Manage all staff reporting to the position so as to effectively recruit, train, evaluate, motivate, delegate and monitor their activities.

Monitor, record, analyse and report on activities.

Handling transport, travel and company guest house for employees. F2 RACEWAY

South City, LUDHIANA

HR / CC Manager

Worked with F2 Raceway as an HR/CC Manager. From Nov 2013’ to ’FEB 2015’ Responsibilities handling:-

Handling overall Party booking,Birthday bookings etc.

Sound Experience in admin & hospitality industry.

A HR/Admin is responsible for entire gamut of HR which includes recruitment & selection.

Manpower development & team building Training

Conducting Regular customer relationship activities.

Maintaining Admin related activities such as salary,distribution,, uniform,leave form etc.

Planning, organizing & conducting interview as per park requirement.

performance appraisal.

looking after day to day office activities.

record attendance and checking attendance register.

Recruitment process.

Performance Management System

Conduct Monthly/ weekly meetings

Coordinate and schedule Interviews for the short listed candidates.

Maintenance of the recruitment records and reports.

Conduct induction programmes for the new recruits, trainings,inductions,joining.

Documentation of personal file of employees.

Counseling employees.

preparing offer/appointment and various other letters and issue them to employees.

studying performance of the employees and motivate them.

preparing various MIS


AM-HR Recruitment Consultant

Worked with OM CAREERS as an AM- HR Recruitment Consultant. Dec 11’ to Oct 2013’ Major companies we deal with :-

BhartiWal-Mart, FutureGroup,Tata Tesco,Metro Cash &Carry,Fortis YesBank,Financial Companies

& Many More topmost brands .

Pharma HR Career Academy (Lucknow) ’jan 07 to Dec 10’

Recruitment Assitant HR Manager & Executive Assistant To MD

Entrusted with the responsibility to handle end to end recruitment process including client interaction via mail, phone and personal visits.

Handled overall responsibilities of EA profile included Calls, Mails,Meetings& Bookings.

Successfully leading a team of 3 - 4 recruiters and prepare relevant reports for the Regional Office

Acquired extensive experience in complete recruitment cycle right from gathering requirements from the client to sourcing, screening, interviewing, verifying references and retaining the candidates.

Effectively handle training and employee development in the branch as well as mentor new recruiters.

Play an important role in business development initiatives to generate new position and successfully work on junior as well as senior profiles.


Worked with NOKIA CARE CENTRE an authorized centre from HCL named mobile super market from june 05 to Dec 06’

I have been fully trained from NIS people to handle customer queries relating sales and especially for customer care. I am performing above expectation in the company. ACADEMIC AND PROFESSIONAL CREDENTIALS

Done graduation from Punjab University in 2002


• Present Address: H..No-36 BX Model town Extn Ward no 58 Ludhiana. HARVINDER KAUR:-

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