Resume

Sign in

Manager Personal Assistant

Location:
Pretoria, Gauteng, South Africa
Salary:
10000
Posted:
June 12, 2019

Contact this candidate

Resume:

Agnes Madiale Mokwena

*** ****** ******

Montana Ext 37

0182

071-***-****

ac9ld3@r.postjobfree.com

HOME LANGUAGE: Setswana

IDENTITY NUMBER: 750-***-**** 086

GENDER: Female

MARITAL STATUS: Married

OBJECTIVES

I am a highly skilled Personal Assistant competent in the smooth running and co-ordination of the office of a senior level manager. I am looking for a position where I could take on more responsibility with the opportunity to enhance my career effectively to improve operations and contribute to the growth of the company. I will also utilize my communication, interpersonal, analytical, organization and planning skills to maximize my potential. I am a fast learner and a good team player.

EDUCATION

1992: Tsogo High School Grade 12

Subjects Passed: English, Afrikaans, Accounting, Setswana, Mathematics, Biology and Business Economics.

1994: Vista University: B-Com (Incomplete) Subjects Passed: Economics 1, Economics 2,

Economics 3, Accounting 1, Business Management 1, Business Management 2, Business Management 3, Commercial Law 1, Commercial Law 2, Public Administration 1, Public Administration 2.

COURSES

1998: Standard Bank of South Africa (Training Centre)

Course: Cheque Endorsement and Tellers Courses

2004: Multi Skills Business College

Course: Professional Secretary/Personal Assistant

2005: Tshwane University of Technology

Course: First Aid (Level 1)

2008: Siyanqoba Training Seminars

Course: Stress and Time Management

HOBBIES

Cooking and baking; organizing functions and working with people

SKIILS PROFILE

Languages: Proficient in Setswana, English and Afrikaans

Interpersonal: I relate well to others both within the organization and externally.

I recognize the importance of valuing individuals’ contributions and strengths.

Communication: I fluently communicate very well with people at all levels of management and can address audiences at an appropriate level, orally and in writing.

Computing skills: Microsoft Office Publisher

Microsoft Office Tools

Microsoft Office Word

Microsoft Office Outlook

Microsoft Power Point

Microsoft Excel

Microsoft Office Access

WORKEXPERIENCE

07 Jan 2019 – 28 February 2019: Financial Officer/Cashier (Finance Department) Tshwane University of Technology

My responsibilities included:

Ensuring that all transactions are processed on students accounts

Safe keeping of all cash received

Issue receipts for all payments received

Providing customers/students with correct information about the financial aspect their commitment

Ensure that the client agrees about the amount to be paid

Handles all queries from clients relating to their payments

Liaison with students, parents, staff, employers and sponsors with students accounts

Handling students account related queries

Prepare invoices to sponsors, bursaries and employers

Filling of student’s journals

Unblocking of students for registration purposes

Issuing of student’s statement of account

01 April 2014 – July 2017: Residence Administrator/Manager and Personal Assistant: Sefako Makgatho Health Science University

My responsibilities included:

·Liaising with other departments for accommodation reservations for the students

·Allocation of rooms to students

·Manage daily needs of the students

·Maintaining and keeping cleanliness of the residence

·Maintaining and keeping order in the residence

·Supervising the cleaners and the security officers in the residence.

·Keeping record of accommodated students and proper filling system thereof

·Liaison with the Technical department relating to issues of maintenance

·Overseeing the maintenance issues of the residence

·Reporting to the Assistant Director on regular basis and when necessary about the status of the residence and needs

·Compiling monthly reports concerning the running of the residence. ( incident, maintenance & activities reports)

·Make transport arrangement for the students’ travelling needs

·Arranging of students’ activities and departmental functions

·Maintaining and overseeing that the departmental budget is utilized in accordance with the prescribed policies

·Keeping proper records of assets within the department

·Stationery purchases for the residence and the department

·Providing PA administrative duties to the Director and the Assistant Director

·Follow up on enquiries through the necessary communication channels on behalf of the directors and other residence managers

·Supervision of projects undertaken for the department and in the residences

·Handling travel arrangements for the directors and other staff members

08 August 2010 to 31 January 2014: Manager (Owner) - Inn-Style Hair Bar, Mopane

My responsibilities include:

·Day-to-day running of the salon

·Preparation of stock requisitions

·Arrangement of promotional activities and performing hospitability duties

·Maintaining an accurate filling system

·Marketing and sponsorship for the salon

·Performing banking duties

·Salary payments

·Preparation of monthly financial statements (Accounts payments, Recruitment and training)

·Arrangement of marketing and promotional functions

01 October 2009 - 31 March 2010: Secretary / Personal Assistant to Deputy Directors-Registration and Enrolment Department - Tshwane University of technology

My responsibilities include:

·Telephone enquiries and message taking for all staff in the department

·Acting as an anchor person for the manager during his course of the day and absence

·Organize meetings, workshops and students activities & functions

·Booking of venues and catering.

·Minute taking in meetings

·Filling of all correspondence received and issued from the managers’ offices

·Circulation of students’ important information

·Distribution of information to the whole Directorate

·Follow up on all enquiries made and communicate feedback

·Screening of all incoming calls

·Maintaining an accurate filling system

·Preparation and control of reports in the office

·Preparation of stock requisitions

·Arrange functions and performing hospitability duties thereof

·Handle traveling arrangements

·Managing the manager’s dairy

·Safe guard maintain and enhance confidentiality in the office

·Maintain good communication channels

·Providing a full PA support administrative services

·Process petty cash requisitions

·Budget management of all the accounts for manager’s office and that of his subordinates, two (2) Directors and eleven(11) subordinate managers)

·Check and control all submissions to ensure compliance with format task directives and instructions

·Managing of all assets in the department

·Overseeing that all the maintenance queries have been attended to

01 March 2005 to 31 September 2009: Secretary and Asset Manager -Accommodation, Residence, Life and Catering Department - Tshwane University of Technology.

My responsibilities include but are not limited to:

·Telephone enquiries and message taking for all staff in the department

·Acting as an anchor person for the manager during his course of the day and absence

·Organize meetings, workshops and students activities & functions

·Booking of venues and catering.

·Minute taking

·Filling of all correspondence received and issued from the manager’s office

·Day to day planning of drivers’ schedules

·Circulation of students’ important information

·Distribution of information to the whole Directorate

·Follow up on all enquiries made and communicate feedback

·Screening of all incoming calls

·Maintaining an accurate filling system

·Preparation and control of reports in the office

·Preparation of stock requisitions

·Arrange functions and performing hospitability duties thereof

·Handle traveling arrangements

·Managing the manager’s dairy

·Safe guard maintain and enhance confidentiality in the office

·Maintain a good communication channel

·Providing full PA support administration services

·Process petty cash requisitions

·Budget management of all accounts of the manager’s office and that of his subordinates ( Head manager and six(6)) subordinate managers)

·Check and control all submissions to ensure compliance with format task directives and instructions

·Managing of all assets in the department

·Overseeing that all the maintenance queries have been attended to

·Acting on behalf the Maintenance Manager during his absence

01 June 2004 to 28 February 2005: Financial Officer and Call Centre Officer - Tshwane University of Technology

My responsibilities included:

·Maintaining and updating students account

·Passing of journal on students’ account for subjects corrections or cancellations

·Preparing and maintaining the students’ information system

·Training of temporarily appointed staff

·Reconciliation and balancing of the cash book

·Allocating bank deposits into students accounts

·Collection of outstanding students’ fees

·Making payment arrangements with parents for outstanding fees

·Assisting students with their registration needs

·Ensuring that the collection system is updated continuously

·Handing over of overdue accounts to the contracted Debt Collecting Company

01 July 2004 to 31 May 2004: Administrative Clerk, Receptionist and Company Secretary - Sunman & Venite.

My responsibilities included:

·Typing of all documents needed in the day to day running of the office.

(Paid-up letters, consent letters, memorandums, etc.)

·Submission of listings to the Credit Berea

·Cancellations and clearance of listings from the Credit Bureau

·Switchboard operation

·Maintaining e-mail communication with the Credit Bureau

·Confirmation of accounts paid up to clients

·Maintaining the target graph for consultants

·Taking minutes at meetings

·Assisting customer during the absence of customer consultants

1996 to 2001: Customer Consultant, Customer Service Consultant, Customer Information Consultant, ATM Custodian, Teller - Standard Bank Merlyn Branch

My responsibilities included:

·Opening of new accounts

·Keeping customers updated with the status of their accounts

·Giving information about all products offered by the bank

·Giving customers the services they needed when visiting the bank

·Maintaining of ATM machines

·Checking of bulk deposits

·Treasury supervision of money storages

·Balancing and checking of ATM machines

·Maintaining the ATM machines availability

·Assisting customers with their day to day transactions at the bank

REFERENCES

Ms. Eunice Khumalo

Co-ordinator: Student Accounts

Tshwane University of Technology

(012-***-****(W)

076-***-****

ac9ld3@r.postjobfree.com

Mrs. Prudence More

Co-ordinator: Site Offices: Finance Department

Tshwane University of Technology

(012-***-****

082-***-****

ac9ld3@r.postjobfree.com

Mr. Themba Khumalo

Director: Students Affairs

Sefako Makgatho Health Sciences University

(012-***-****(W)

076-***-**** ©

ac9ld3@r.postjobfree.com

Mrs. Emma Matjiane

Secretary: Library Services

Sefako Makgatho Health Sciences University

(012) 521- 4551(W)

083-***-**** ©

ac9ld3@r.postjobfree.com

Mr. Mike Mushaathoni

Deputy Registrar: Enrolment, Planning and Co-ordination

(012-***-****(W)

082-***-****(C)

Ms. Ramogale Choma

Personal Assistant: Office of the Registrar

(012-***-****(W)

079-***-****(C)

Mr. Ananius Makatu

Chief Financial Officer: Accommodation Residence Life & Catering

(012-***-**** (W)

074-***-**** (C)



Contact this candidate