Administrative Assistant Executive
Resume:
Shawna Unka
Hay River, NT
******.****@*****.***
Affirmative Action Candidate
Employment History
Seasonal 2014 – 2017 – HR Block
Position: Office Assistant (Seasonal)
Jan 2011- April 2012 - Grant MacEwan University, Edmonton AB
Human Resources Management * Courses Completed
Jan 2009 - 2011 Government of the Northwest Territories – Yellowknife, NWT
Departments: Industry Tourism & Investment, Education Cultural & Employment, Executive, Finance, Wildlife (RWED)
Positions: Executive Assistant & Administrative Assistant
Jan 2007- Jan 2009 - Maternity Leave
Oct 2006 – Jan 2007 - OLLERHEAD & Associates
Position: Payroll Administrator
March 2005 - Oct 2006
Federal Government – Indian Northern Affairs
Position: Human Resources Assistant
2001 – 2005 - De Beers Canada Mining - Yellowknife, NWT
Position: Executive Administrative Assistant, Travel Coordinator & Human Resources Assistant
Professional Experience
Professional Administrative Assistant: Executive assistant with experience in formatting & editing (letters, memos, reports & presentations). I use my independent judgment to compose executive documents and work daily with confidential materials.
Payroll & Billings: Maintain billing and payroll with 20 employees. Coordinating client billing by liaising with the financial management group to process Work in process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and bank deposits.
Calendar Management: Established a systematic method for self and others to track time commitments and the completion of tasks. Independently manage multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as requested.
Office Assistant: I made arrangements for on-site and off-site meetings and events including logistics, (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.) order office supplies, reception phone of 30 lines, greeting clients, daily cash handling, office security, cleaning of office, ordered new office furniture.
Travel Planning: Coordinates cost-effective and sometimes complex domestic
and international travel arrangements and itineraries for business executives.
Client Relationship Management: Regularly meetings with executive clients
to develop and maintain relationships with internal and external clients to understand the business and client needs.
Human Resources: Data entry, filing of personal & confidential documentation, new hire set up, coordinated interviews, arranged medical appointments, created letters of offers, managed the HR database, interviews, accommodation and travel.
Certificates & Courses
Advanced Microsoft Office (Word, Excel, PowerPoint), SAP Program, Simple Accounting, Account Pro, Sharepoint, GroupWise, Access, Quickbooks, People Soft, CIDM5, Groupwise, BookKeeping, GNWT ARTSystem & Business Computers - University, Payroll, Human Resources, Recruitment processing, Office Certificate, Career Development Certificate, Verbal Judo, Cultural Awareness Cert., Leadership Development Certificate, First Aid & WHMIS.
Education
Chinook – Calgary AB – Office Administrative Certificate
Grant MacEwan University – Human Resources courses
GED – Grade 12 Equivalency
Registered with RECA to obtain my Real Estate license
~ References Upon Request ~
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