Coordinator/Administrative Assistant
Resume:
Summary
High-performing administrative with ** years’ experience delivering superior results in administrative roles. Proactive and reliable, with a meticulously detail-oriented and organized nature. Proficient in executive-level support.
Experience
Administrative Coordinator Institutional Advancement: Texas Tech University Health Sciences Center El Paso.
07-1-18 to Present
Answer all incoming calls for the department.
Coordinate special events for the institution.
Coordinate all arrangements for travel and process all travel applications for the faculty, and staff.
Maintain daily calendars for faculty and staff.
Responsible for the department Procurement credit card and process monthly reports to include FOAP allocations and documentation.
Extensive purchasing for the department.
Maintain renewals for membership and subscriptions for the department.
Coordinate logistics for all department events.
Coordinate all financial transactions for the department.
Coordinate and maintain departments’ inventory.
Maintain updated knowledge in various types of software and office equipment.
I serve as the department liaison with all vendors maintains all purchase orders for services rendered in accordance with policies and procedures.
Coordinate the coding, classifying and filing of all documents/records to immediate work area and department for digital archival.
Administrative/Program Coordinator Psychiatry Clinic: Texas Tech University Health Sciences Center El Paso
10-16-2017-06-30-2018
• Answer all incoming calls for the department.
• Coordinate all arrangements for travel and process all travel applications for the faculty, and staff.
• Maintain daily calendars for faculty and staff.
• Responsible for the department Procurement credit card and process monthly reports to include FOAP
allocations and documentation.
• Coordinate all department events.
• Extensive purchasing for the department.
• Maintain renewals for membership and subscriptions for the department.
• Coordinate logistics for all department events.
• Coordinate all financial transactions for the department.
• Coordinate all forensic court cases (adult and child).
• Coordinate and maintain departments’ inventory.
• Maintain updated knowledge in various types of software and office equipment.
• I serve as the department liaison with all vendors maintains all purchase orders for services rendered.
• Coordinate the coding, classifying and filing of all documents/records to immediate work area, department for digital archival.
Administrative Coordinator Office of Medical Education: Texas Tech University Health Sciences Center El Paso 08/01/2016
• Coordinate all arrangements for travel and process all travel documentation.
• Coordinate all financial transactions for the department.
• Coordinate all purchasing for the department.
• Coordinate logistics for all department events.
• Assigned WCE assessments to faculty.
• Assigned faculty and course evaluations to students.
• Monitored the content of student responses on teaching evaluations.
• Maintained student work load data.
• Responsible for other administrative duties.
Sr. Administrative Assistant Office of the President: Texas Tech University Health Sciences Center El Paso
11-1-2010 to 7-30-2016
Coordinate all arrangements for travel and process all travel applications for the President and Dean, Associate Deans, CFO, COO, Provost and other administrative staff
Maintained renewals and personal customer service.
Served as back up support for Senior Leadership and administrative staff.
Coordinate logistics for all scheduled meetings, major events and other functions related to the operations of the department.
Coordinate logistics for community leadership events.
Coordinate all financial transactions for President’s Office, Finance & Administration, Provost and Student Run Clinic relative to direct pays and purchase orders, cost transfers, encumbrance, EOPS.
Coordinate the coding, classifying and filing of all documents/records related to immediate work area and department for digital archival.
Coordinate compilation of multiple contact lists related to immediate work area.
Maintain updated knowledge in various types of software and office equipment.
Coordinate Community Facility use process and submit forms accordingly to individual departments.
Responsible for the Event Management System campus central scheduling system used for scheduling room reservation for the campus.
Responsible for the department procurement card and process monthly reports to include FOAP allocations and documentation.
I served as the department liaison with all vendors. Maintained all purchase orders for services rendered in accordance policies and procedures.
Ordered equipment and supplies for the Office of the President and maintained a log of all supplies.
Extensive customer service.
Served as the Unit Safety Officer.
Community Based Alternative Coordinator: Care Home Health Agency
5-1-2006 to 10-30-2010
Extensive phone and face to face customer service.
CBA Calendars
MHM- Bids/Quoting
Adaptive Aids and supplies
Tracking of Pre-Enrollments
Follow up with Dr.’s orders
Coordination with DADS staff for increase/decrease in hours, tasks, scheduling, IDT’s (providers)
Coordination of nursing visits for RN to complete
Ensuring paperwork is completed in a timely manner by all CBA Staff to include RN’s.
Daily interaction through support and or assistance with all CBA clients upon their requests or quality assurance calls.
Assisting in disciplinary action for agency employees.
QA of client records for CBA in accordance with DADS contracting and licensing.
Overall supervision of CBA activities and processes through monitoring and support assistance for agency administration and RN.
Interaction with local and state agencies such as Texas Department of Family and Protective Services and El Paso Police Department for client advocacy.
Processing criminal background checks through Texas DPS
Processing EMR/NAR checks through DADS Employability website.
Knowledgeable of DADS contracting and licensing requirements for CBA and DAHS Services.
Education
Currently enrolled in the Associate of Applied Science Degree and anticipate graduating in year 2019
High School Diploma, Riverside High School El Paso, TX, 1988
CMP- Certified Meeting Planner
Notary Public in the State of Texas
Communication
Data Analysis
Planning/Event Planning
Evaluation software
Ability to work under pressure
Decision Making
Self-motivation
Conflict Resolution
Leadership
Teamwork
Creativity
Fluent in English and Spanish
Excel, Microsoft, Word
Reference
Judith Marquez / TTUHSC El Paso 915-***-****
Vanessa Solis / TTUHSC El Paso 915-***-****
Francis Trujillo / Care Home Health 915-***-****
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