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Document Control Manager

Location:
Rawdat Al Khail, Qatar
Salary:
8000
Posted:
June 10, 2019

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Resume:

EDUCATION

Pre-Degree from Kerala

University, India, 1989

Diploma in Computer

Application, IIIT,

New Delhi, India, 1994

SOFTWARE SYSTEMS

EDRMS, Laserfiche,

Primavera Expedition,

Projectwise, Share-point,

R & R Report Writer Oracle

NATIONALITY

Indian

LANGUAGES

English, Hindi, Malayalam

DRIVING LICENSE

Qatar Driving License

QATAR ID

270********

Date of Expiry – 20-05-2020

PASSPORT DETAILS

R 2283940

Date of Issue – 13-06-2017

Date of Expiry – 12-06-2027

Place of Issue – Doha, Qatar

PERMANENT ADDRESS

Ebenezer, Suriya Avenue

Suriya Nagar, Powdikonam PO

Mannanthala,

Thiruvananthapuram – Dist.

Kerala – State, India

Ph: +919*********

SUMMARY

I am having more than 20 years of working experience as Senior Document Controller/Technical Clerk/Assistant Asset Controller with multinational consulting and construction firms in Oil & Gas and Infrastructure industries, from the last 19 years I have been working in different Middle East countries (Kuwait, Oman, UAE and Qatar).

PROFESSIONAL EXPERIENCE

KEO International Consultants, Doha, QATAR

Document Controller - Al Wakrah FIFA Stadium Project Management, October 2013-Present

Receiving, distributing and storing of all incoming documents/drawings/ correspondence from Contractors, Supervision Consultant, Design Consultant and Client. Ensuring systematic storage of documents in the EDRMS systems (viz. Share-point/Laserfiche/Projectwise). Maintain filing systems for the identification, traceability and retrieval of documents/drawings hard copies archive. Ensure all project documents/drawings and correspondences are available in hard paper version and electronic version. Monitoring the milestone submissions and ensure that the documents are submitted in accordance with the deliverables schedule. Handling logs for both incoming and outgoing correspondences and sending reminders with overdue status, if any, to the staff concerned for action.

Handling records for PMCM documents and also the documents form Client/Design Consultant and producing logs for all correspondences and documents as and when required by the management.

Stanley Consultants Inc., Doha, Qatar

Senior Document Controller, Doha North Sewage Treatment & Associated

works (Ashghal), 2008-2013

Responsible for all incoming and outgoing correspondences from the client, contractors, third parties and interoffice. Uploading and updating in Primavera Expedition System and Access database system. Produce reports, summary and status of submittals as required by managers & other parties on weekly basis and from time to time. Coordinates with Contractors / Site Document Controllers to monitor / follow-up of submittals and documents. Receiving all Submittals, Transmittals, Letter, etc. pertain to the four projects from Contractors through site Document Controller, checking with ID Code, Sequential No, Revision, title, logging in Access file, distributing construction related submittals to respective Engineers per discipline wise for review.

Forwarding advance copy to Client/PMC and uploading in Primavera Expedition for client. Collecting distributed submittals from Engineers with review comment, preparing Transmittal and forwarding to Client/PMC for further approval/comment, uploading and updating in the systems. Receiving returned submittals from Client/PMC with approval/comment updating system, distributing to respective Engineers to incorporate PMC comments. Preparing Submittal Review Transmittal (SRT) updating the system and forwarding to Contractors for further action through site Document Controller. Maintain filing systems for the identification, traceability and retrieval of documents. Continually maintain, update and issue the drawing/document control register to all the departments as specified in the document control procedure. Ensure all project documents/drawings and correspondences are available in paper version /electronic version (scanned & native format). Make void the old revision document/drawing and maintain these document/drawings for reference purpose.

Dodsal Engineering & Construction Pte Ltd, Abu Dhabi, UAE

Document Controller, Ras Laffan Common Cooling Seawater System Phase II (QP), Abu Dhabi, 2007

Receiving all documents and drawings pertaining to the project, checking with Engineering Document Register (EDR) / Vendor Deliverable Register (VDR) as per document/drawing number, title, revision. Issuing all outgoing documents and drawings through transmittal with unique alpha/numeric identification, keeping and maintaining all records. Issue/distribute the new documents and drawings to respective departments with transmittal and obtain acknowledgement and maintain transmittals. Identify the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice. Maintain at all times a whole and complete control copy of project documents including drawings and details, and all other fundamental project documentation. Ensure proper implementation of Document Distribution Matrix and numbering system, soft (electronic) copies distribution. Update Distribution Matrix from time to time when the changes take place as per the instruction from the Project Management. Distribute Controlled Copy of AFC documents and drawings to respective as per distribution Matrix with transmittal and obtain acknowledgement and maintain transmittals.

The Oman Construction Company LLC (Willbros Group, Inc.), Muscat, Oman

Document Controller / Technical Clerk, Different Projects (PDO, OXY, LONG) Oman, 2003-2007

Receiving all documents and drawings pertaining to the projects from Engineering Sub-contractor, checking with Deliverable register as per document/drawing number, title, revision. Issuing all outgoing documents and drawings through transmittal with unique alpha/numeric identification, keeping and maintaining all records. Implementation of Document Flow Matrix and numbering system. Maintaining all codes and standards. Coordinating with Vendor for issuing documents / drawings as per VDR and follow up. Maintaining and distribution of all drawings and quality related documents as per the requirements of ISO 9002 through transmittal, keeping and maintaining all records. Distribute Controlled Copy of AFC drawings to respective as per distribution Matrix with transmittal and obtain acknowledgement. Assist to Procurement Manager for sending enquiry and purchase of various long lead materials according to Material Requisitions received from Engineering Dept. Preparation of comparative chart of all quotations and send quotations without prices to Engineering Dept. for Technical Evaluation. After receiving Technical report from Engineering Dept. make negotiations with the supplier who has been technically approved by Engineering Dept. then preparing and issuing Purchase Order.

Receiving the invoices from supplier, attached the delivery note for received materials from the warehouse, input in the system, take print-out of the ledger account, double check then update the file into the ledger supplier account. Then take approve from Contracts Manager and send to finance Dept. for payment.

Independently handling administrative and personnel matters relating to project, preparing daily time sheets and transportation for employees and vehicle/equipment’s.

Telecommunications Consultants India Ltd. (TCIL), Kuwait

Assistant Asset Controller, Trunk Radio Section, Kuwait Oil Company (KOC), Kuwait, 1999 – 2002

Preparation of Job Ticket/Work Order Form for repairing of Radio assets and Loading Note for issuing of all Radio assets. Preparing reports in R & R Report Writer Oracle of Radio asset records as per requirement like, Asset wise, Department wise and Monthly stock/issue report. Issuing of Radio assets like, Handheld Mobile Radio, Base Station Radio, Saber Vehicular Adaptor, Pagers, Mobile Telephone to KOC staff and vehicle. Data Entry / updating of these assets record and all related spare parts by Oracle SQ1 ver. 3.0. Development of a computerized Database to have the user details, faults details, Radio asset records in order to perform our day work efficiently and effectively.

Indian Paramilitary Force Headquarters, New Delhi, India

Computer Operator / Data Entry Operator, Paramilitary Force, New Delhi, 1990– 1999

Preparing of daily situation report of seizure / incidents and Data Entry of these records in FoxBASE-III, programming and modifying in FoxBASE-III. Making Intelligence report, Intelligence Source report, keeping and updating of secret files. Looking of Control Room duty and receiving of information and signal messages from all over the India and preparing of notes and reports. Administrative duties like making duty chart and other details for security personnel’s. Operating Radios and sending of signal messages through VHF & HF.

RELEVANT PROJECT EXPERIENCE

Al Wakrah FIFA Stadium Project Management (Supreme Committee), Qatar

Doha North Sewage Treatment & Associated works (Ashghal), Qatar.

Ras Laffan Common Cooling Seawater System Phase II (Qatar Petroleum), Abu Dhabi, UAE

EPC for Kauther Pipelines for PDO, Oman.

EPC for Pipelines for MMCD Phase 2 and Al Khlata Water Injection Phase 3 in Marmul (PDO), Oman.

Installation of Lean Gas Package for Oman LNG, Oman

EPC for Water source pipeline for Daleel Petroleum, Oman.

EPC Dhulaima & Lekhwair ‘B’ to LPS pipeline installation project for PDO, Oman.

EPC North Oman Gas pipeline, Safah for OXY, Oman

Trunk Radio Section, Kuwait Oil Company (KOC), Kuwait

Telecommunication Network Project of Kuwait

Indian Paramilitary Force Headquarters (BSF), India



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