Executive Assistant Administrative

SUMMARY OF QUALIFICATIONS

Results-oriented, high-energy, hands-on professional, with a successful record of accomplishments.

Highly motivated professional demonstrating over 25 years of progressive experience with major organizations, acquiring increasing levels of responsibility.

Consistently and effectively produce in high pressure environments.

PROFESSIONAL EXPERIENCE

May 2017- December 2018: In-home, full-time caretaker to both of my parents who suffer from Dementia. Recently both have relocated to Assisted Living.

SCA Americas, Philadelphia, PA

Executive Assistant to VP, Information Technology, VP, GHC and VP Internal Auditing and 10/08 – 05/17

Manage global calendar for VP IT, VP, GHC as well as VP, Internal Auditing.

Coordinate and arrange meetings and schedules globally.

Arrange and coordinate complex domestic and international travel arrangements, including applying for appropriate VISAs.

Prepare international expense reports.

SAP – create purchase requisitions for Dispenser team along with reconciling receivables.

Interim support for the Tissue Sales Team. Coordinated a large sales meeting including award ceremony. Utilized Salesforce.

Executive Assistant to CFO, VP and General Counsel (SCA Americas) 04/07 – 10/08

Manage complex calendar for Global CFO, General Counsel and supporting team members.

Daily review and prioritization of CFO's email and other correspondence, both internal and external.

Coordinate and arrange meetings and schedules.

Arrange and coordinate complex domestic and international travel arrangements, including applying for appropriate VISAs.

Prepare international expense reports.

Manage highly sensitive and proprietary information with discretion and confidentiality.

Campus Apartments, Philadelphia, PA 04/06 to 03/07

Executive Assistant to VP, Development

Manage all aspects of Vice President’s professional and personal calendar.

Arrange extensive and complicated travel arrangements for Vice President and 7 professionals.

Reconcile American Express monthly statements for Vice President and 4 professionals.

Manage all aspects of day-to-day functions of the Development office, including but not limited to ordering supplies and dealing with vendors.

Coordinates and gathers data about ongoing site-wide activities that impact the Project Managers.

Create, edit and maintain electronic and written communication such as memos, PowerPoint presentations and organization charts.

Manage construction documents (permits, submittals, shop drawings, RFI, CO, GC payment application, drawing updates, etc.).

Project coordinator for large Philadelphia historic building converted into luxury condominiums.

Direct liaison with Union workers, contractors, vendors, potential customers. Assist in closings.

Consulting Assignments 07/04 to 03/06

Executive/Administrative Assistant

Supported various Executive VP’s, i.e., calendar management, travel arrangements (domestic & international), composition/revision memos, correspondence, contracts; customer inquiries, complaints & resolutions; coordination of weekly meetings & strategic planning sessions (logistics, materials, catering), meeting agenda & minutes; expense reports; PowerPoint presentations; Excel spreadsheet creation & editing; internal & external purchasing; special projects; assorted clerical/administrative duties, as required. Review and process incoming and outgoing communication and correspondence to ensure proper dissemination of information

a)Glaxo Smith Kline (12 months)

b)Centocor (8 months)

c)Philadelphia Insurance Companies (4 months)

HSA Corporation, Bala Cynwyd, PA 05/01 to 06/04

Office Administrator/Executive Assistant to CEO

Liaison between client and multiple insurance companies providing underwriting and customer service support.

Responsible for President’s calendar and weekly travel arrangements (domestic and international).

Trained new personnel on policy, procedures and business practices.

Maintained bookkeeping via QuickBooks

Produced presentations utilizing PowerPoint; input and maintenance of marketing/client service database.

Jefferson Pilot Financial, West Conshohocken, PA 05/99 to 05/01

Office Coordinator/Marketing Sales Support (Corporate Lay-Off; all Regional Offices Closed)

Assist Field Vice President in recruiting and appointment of General Agents.

Coordinate regional sales, marketing and continuing education seminars in the tri-state area.

Responsible for calendar and extensive travel arrangements.

Daily utilization of all Microsoft Office products and all office equipment.

Supervise and manage agent database. Support 5-user LAN.

HSA Corporation, Bala Cynwyd, PA 07/92 to 05/99

Office Administrator/Executive Assistant (Laid off)

During March of 1998, HSA Corporation merged with Posse, Walsh, Buckman VanBuren.

Supported 2 Principals, supervision of 4 life insurance sales professionals and 4 support staff.

Liaison between multiple insurance carriers, clients and agents.

Member of the Computer Users Group and Software Development Committees.

HSA: Provided support to the President of an insurance agency dealing exclusively with high net-worth individuals.

Point of contact between client and multiple insurance companies providing underwriting, service and marketing support.

Maintained bookkeeping via QuickBooks (including bi-monthly payroll and monthly payroll taxes); created spreadsheets using Excel; produced presentations utilizing PowerPoint; entry and maintenance of marketing/client service database; maintained small client server network (Windows 95).

CMS Companies, Philadelphia, PA 01/88 to 07/92

Executive Assistant to President and CEO (Left with Principal to start new venture)

EDUCATION

PA Life, Health & Accident License, February 1999

Chubb Keystone, Swarthmore, PA (1997-1998)

Microsoft Office 97; DOS 6.22

Introduction to Personal Computers & Networks

LAN Optimization & Troubleshooting

SOFTWARE PROFICIENCY

DOS, Windows, Microsoft Office (Word, Outlook, Excel, Access, PowerPoint), SAP, Sharepoint, CONCUR, Salesforce, QuickBooks, PageMaker, ACT!, EZ Data, Financial Data Planning (FDP), Netscape, Project DOX, Adobe Professional and various other proprietary insurance illustration and financial planning software packages.

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