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Administrative Assistant Customer Service

Location:
Glendale, California, 91202, United States
Posted:
June 03, 2019

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Resume:

Annette Harvey

ac9iwn@r.postjobfree.com Glendale, CA 818-***-****

linkedin.com/in/annette-harvey-1359224

ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE / PAYROLL CLERK

SYSTEM PROFICIENCIES:

SAP, File Bound and Oracle 1600, Excel (Pivot Table, VLOOKUP),Read soft, Ceridian HR & EP Payroll System, Prism/Oracle billing system, Typing 60 WPM, Ten Key by Touch, Knowledge of QuickBooks, AS400, Epicor (M2KGreen Screen), Entering (75-200) invoices, Access, Outlook, Organization Communication,

EXPERIENCE:

5/13 to present working as consultant assignments

Meggitt Control Systems/Aston Carter

Accounts Payable Specialist – (01/19 – 03/19)

Responsible for interacting with vendors, performing three-way match, and working with

Invoices. Ability to process a high volume of invoices timely and accurately using SAP Systems

invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization

Process debits and credits memos in SAP system,

Maintain copies of vouchers, invoices or correspondence necessary for files

Clarify any questionable invoice items, prices or receiving signatures

Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made. Assemble invoices to be completed for payment

Sending all invoices that venders send to Akron OH for processing and making copies for Meggitt company

Communicating with Venders and giving them the check information they needed.

process credit memos

Optimus Construction Inc.

Admin Assistant/Accounts Payable Assistant - (07/ 18 -09/18)

Administrative Assistant to manage the office staff and handled duties for upper management.

Efficient and comfortable member of a team. Ability to multi-task, while maintaining complex schedules and managing administrative support.

Resourceful, A good solver and organizer. Assuring a steady completion of workload in timely manner.

Answer incoming calls and assume other administrator duties when needed.

Implement and monitor programs as directed by management, and see the programs through to completion.

Trader Joes Corporate /K Force

Senior Accounts Payable Specialist - (03/18 – 07/18)

Responsible for interacting with vendors, performing three-way match, and working with

Ability to process a high volume of invoices timely and accurately using SAP Systems.

California Institute of Technology / Aston Carter

Senior Accounts Payable Specialist - (07/17-12/17)

Electronic matching of invoices to purchase order and /or Approval

Ability to proactively obtain department approvals and other essential information.

Ability to resolve shipping and pricing discrepancies.

Ability to process a high volume of invoices timely and accurately using File Bound and Oracle Systems.

Sales and use tax interpretation and application.

Adjusting entries for expenditure type changes supplies-Allocable (Taxable) Fees (No Tax)

Review, evaluate and resolve a wide variety of complex and unique problems related to payment processing.

SOCALGAS / ONCALL STAFFING

Accounting Clerk III - (02/16-02/17)

Routed invoices for approval and reviewed rejected invoices in SAP

Daily Check Stock Audit Reporting

Audited a daily sample of travel and expense reimbursements

Scanned invoices into Readsoft system

Opened and sorted mail; helped to maintain log of returned checks and letters

Communicated with vendors for updated vendor file information

Reached out to invoice approvers on a monthly basis to ensure invoices were coded for proper month end booking in SAP.

Verify over 150 invoices daily using SAP software. Correct invoices (Red Dots) so invoices can be posted.

PARAMOUNT PICTURES / RANSTAD

Cash Application Analyst - (09/15-12/15)

Reviewed and interpreted daily lockbox/bank account information for several TV and studios accounts to determine cash applications based on lockbox check information, wire information and customer aging reports -

Entered/applied cash daily in SAP system and Prism billing system

Maintained various cash application batch files/binders.

SWEETNER PRODUCTS/RANSTAD PROFESSIONALS

Accounts Receivable Clerk (07/14-09/14)

Reconciles regularly (i.e. monthly) all assigned bank accounts for multiple entities. Posts deposits and journal entries efficiently and accurately into the accounting mainframe system. Processes payments via internet for payroll.· Transactions, via banking internet system.

Processes required Replacement Reserve deposits via banking internet system.

Prepares and processes bank deposits (i.e. laundry revenue).·Places stop payments on issued checks, as required.··Provides required material and reports for fiscal year end audit.

Prepares management reports for operating cash. Completes special projects assigned by Controller.

CARTOON NETWORK /AXELON Services Corp

Accounting Clerk /Payroll Assistant - (03/14-05/14)

Input journal entries and upload payroll files into production accounting system

Submit invoices to online Accounts Payable approval system.

Research outstanding invoices and cost reports

Assist Production Finance Estimators and Payroll Administrator with miscellaneous tasks.

INTER-CON SECURITY /ADECCO

Payroll Assistant Clerk - (09/13-12/13)

Analyzed garnishment documents, fielded garnishment inquiries, and arranged payment of child support, FTB State garnishments, and school loan garnishments

Pulled emails and highlighted details regarding terminations, direct deposits, new hires, and LOA changes for payroll manager

Used Report manager to get check stubs for a variety of concerned parties

Used Ceridian HR/Payroll Web software.

PARAMOUNT PICTURES/RANSTAD

Cash Application Analyst - (05/13-08/13)

Reviewed and interpreted daily lockbox/bank account information for several TV and studios

accounts to determine cash applications based on lockbox check information, wire information and customer aging reports

Entered/applied cash daily in SAP system and Prism billing system

Maintained various cash application batch files/binders.

MILAM, KNECHT & WARNER

Administrative Assistant – (01/13-04/13)

Processed Tax Organizers in XCM system. Inputted dates in Engagement letters paperless office and moved tasks in XCM. Greeted clients, scanned documents, filed, and answering phone.

REACH LOCAL.COM/K-FORCE-

Accounts Receivable Clerk – (03/12-05/12)

Processed accounts receivable and performed bank reconciliations and credit evaluation of protonation clients.

WARNER BROS. HOME VIDEO

Credit and Customer Operations/ Invoice Analyst - (03/00 – 08/09)

Ensured a high degree of customer service by maintaining an information system of customer transactions. Ran daily SAP reports to ensure all exceptions were resolved by month-end

Improved cash flow by reducing time in billing cycle. Improved processing by generating new ideas for efficiency and quality improvement

Produced customer reports from the Oracle A/R system into an Excel database in order to track delinquency invoice status.

Prepared spreadsheets and customized reports to meet specific customer requirements

Carried out SOX Compliance projects.

EDUCATION: November 2011

Los Angeles ORT College, Van Nuys, CA 2011

Associate of Science in Accounting

Los Angeles ORT College, Van Nuys



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