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Office Assistant

Location:
Kimberley, Northern Cape, South Africa
Salary:
14000 - 16000
Posted:
June 03, 2019

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Resume:

CURRICULUM VITAE

SECTION A

PERSONAL DETAILS

PERSONAL DETAILS

*Surname

Jones

*First Name

Waldette

*Nationality

South African

*Gender

Female

*Race

Coloured

*Disability (Please specify)

None

*Identity Number

750**********

*Language Proficiency

Language

Proficiency level

English

Excellent

Afrikaans

Excellent

*Postal Address

125 Hercules Street

Herlear

KIMBERLEY

*Postal Code

8301

Work Phone

053-***-****

Cell phone

084-***-****

*Alternative Contact No.

082-***-****

Email Address

ac9ivo@r.postjobfree.com

*Indicate with an X the source

Social Media

x

SECTION B

ACADEMIC BACKGROUND

Secondary Education

Secondary Education

*Secondary Institution

Senior Secondary School De Duine, Walvis Bay

*Year Obtained

1992

*Qualification

Matric

TERTIARY EDUCATION

Tertiary Education 1

*Institution

Northern Cape FET College

*Year Obtained

2008

*Qualification

N6 National Certificate in Public Management

SECTION C

EMPLOYMENT Current / latest

Current Employment

*Organisation

NC Provincial Treasury: Norms & Standards

*Period

2009

currently

*Job Title

Secretary to Senior Manger

*Key Responsibilities / Deliverables

Provides a secretarial/receptionist support services to the Director.

Receive the visitors for the Director.

Receives telephone calls and refers

calls to the correct role players

Records appointments and events in the diary of the Director.

Types documents for the Director.

Operates office equipment

Open all mail directed to the Director.

Check in-tray on daily basis

Provides a clerical support services to the Director.

Make travel arrangement.

Follow up on submissions/memos submitted to the Director and recommend corrective action.

Complies the travel and subsistence claims for the Director.

Processes all invoices that emanate from the activities of the work of the Director.

Drafts routine correspondence and reports.

Receives records and distributes all incoming and outgoing documents.

Handles the procurement of standard items like stationary, refreshments etc.

Collects all relevant documents to enable the Director to prepare for meetings.

Receives and registers all submissions and reports.

Administers leave register within the office of the Director.

Records basic minutes of meetings of the Director where required.

Facilitate and coordinate all logistical and resource requirements of the Director.

Arrange meetings and events for the Director and the staff in the Unit. Identifies venues, invites role players, organizes refreshments and sets up schedules for meetings and events.

Arrange catering for internal meetings including venue logistics for the workshops.

Provide information and records management services in Directorate.

Receive and register all submissions and reports.

Maintain confidentiality of all information and documents at the disposal of the Director.

File documents for the Director and the unit where required.

Record all correspondences and file according to the file plan of the office.

*Competencies / Skills / Knowledge

Presentation skills

Events planning

Ability to communicate ideas verbally and in writing, informally and formally

Effective organisational skills

Problem solving skills

Facilitation skills and Conflict management

Basic knowledge of financial administration

Excellent people skills

Excellent telephone etiquette

Research skills

Ability to be discrete and tactful

Computer literacy

*Reason for leaving

Still employed

Employment

Previous 1

*Organization

Stabilis Development

*Period

2003

2009

*Job Title

Office Assistant

*Key Responsibilities / Deliverables

Running every day administration tasks in the office of the Managing director

Secretarial service to three engineers

Invoicing

Assisted in compiling tenders

*Reason for leaving

Appointed at NCPT

SECTION D

Trainings Attended

Trainings Attended

Association

Sowing Seed

Skills Development Facilitator

Mentor and Coaching

Training

Association

Damelin College

Advanced Excel 3

Training

Association

Jackpot Training

Secretarial Course

Training

Association

NCPT

Persal 1 and Salary Administration

Training

SECTION E

REFERENCES

References

*Referee (1)

Nondumiso Asiya

*Contact Details

079-***-****

*Relationship

Senior Manager: Norms & Standards

*Referee (2)

Mr. Frank Mahlangu

*Contact Details

079-***-****

*Relationship

Manager: National Treasury



Contact this candidate