Office Assistant
Resume:
CURRICULUM VITAE
SECTION A
PERSONAL DETAILS
PERSONAL DETAILS
*Surname
Jones
*First Name
Waldette
*Nationality
South African
*Gender
Female
*Race
Coloured
*Disability (Please specify)
None
*Identity Number
*Language Proficiency
Language
Proficiency level
English
Excellent
Afrikaans
Excellent
*Postal Address
125 Hercules Street
Herlear
KIMBERLEY
*Postal Code
8301
Work Phone
Cell phone
*Alternative Contact No.
Email Address
******@****.***.**
*Indicate with an X the source
Social Media
x
SECTION B
ACADEMIC BACKGROUND
Secondary Education
Secondary Education
*Secondary Institution
Senior Secondary School De Duine, Walvis Bay
*Year Obtained
1992
*Qualification
Matric
TERTIARY EDUCATION
Tertiary Education 1
*Institution
Northern Cape FET College
*Year Obtained
2008
*Qualification
N6 National Certificate in Public Management
SECTION C
EMPLOYMENT Current / latest
Current Employment
*Organisation
NC Provincial Treasury: Norms & Standards
*Period
2009
currently
*Job Title
Secretary to Senior Manger
*Key Responsibilities / Deliverables
Provides a secretarial/receptionist support services to the Director.
Receive the visitors for the Director.
Receives telephone calls and refers
calls to the correct role players
Records appointments and events in the diary of the Director.
Types documents for the Director.
Operates office equipment
Open all mail directed to the Director.
Check in-tray on daily basis
Provides a clerical support services to the Director.
Make travel arrangement.
Follow up on submissions/memos submitted to the Director and recommend corrective action.
Complies the travel and subsistence claims for the Director.
Processes all invoices that emanate from the activities of the work of the Director.
Drafts routine correspondence and reports.
Receives records and distributes all incoming and outgoing documents.
Handles the procurement of standard items like stationary, refreshments etc.
Collects all relevant documents to enable the Director to prepare for meetings.
Receives and registers all submissions and reports.
Administers leave register within the office of the Director.
Records basic minutes of meetings of the Director where required.
Facilitate and coordinate all logistical and resource requirements of the Director.
Arrange meetings and events for the Director and the staff in the Unit. Identifies venues, invites role players, organizes refreshments and sets up schedules for meetings and events.
Arrange catering for internal meetings including venue logistics for the workshops.
Provide information and records management services in Directorate.
Receive and register all submissions and reports.
Maintain confidentiality of all information and documents at the disposal of the Director.
File documents for the Director and the unit where required.
Record all correspondences and file according to the file plan of the office.
*Competencies / Skills / Knowledge
Presentation skills
Events planning
Ability to communicate ideas verbally and in writing, informally and formally
Effective organisational skills
Problem solving skills
Facilitation skills and Conflict management
Basic knowledge of financial administration
Excellent people skills
Excellent telephone etiquette
Research skills
Ability to be discrete and tactful
Computer literacy
*Reason for leaving
Still employed
Employment
Previous 1
*Organization
Stabilis Development
*Period
2003
2009
*Job Title
Office Assistant
*Key Responsibilities / Deliverables
Running every day administration tasks in the office of the Managing director
Secretarial service to three engineers
Invoicing
Assisted in compiling tenders
*Reason for leaving
Appointed at NCPT
SECTION D
Trainings Attended
Trainings Attended
Association
Sowing Seed
Skills Development Facilitator
Mentor and Coaching
Training
Association
Damelin College
Advanced Excel 3
Training
Association
Jackpot Training
Secretarial Course
Training
Association
NCPT
Persal 1 and Salary Administration
Training
SECTION E
REFERENCES
References
*Referee (1)
Nondumiso Asiya
*Contact Details
*Relationship
Senior Manager: Norms & Standards
*Referee (2)
Mr. Frank Mahlangu
*Contact Details
*Relationship
Manager: National Treasury
Contact this candidate