Executive Assistant Administrative

Noemy Mercedes

Lyndhurst, NJ ***** 718-***-**** *****.********@*****.***

Areas of Expertise

Fluent in English and Spanish ADP - QuickBooks Pro - WorkDay - Taleo - SAGA - Adobe Professional - Scheduling - Project Management - Editing and Proof Reading - Budget Management - Training and Development - Statistical - Reporting - Event Planning - Preparing Invoices and Accounts Receivable - Creating Legal Documentation - Timekeeping- Customer Service - Microsoft Office Suite - Legal Research - Business Ethics Certificate - Mediation/Dispute Resolution Certificate

Education

BACHELORS OF ARTS IN JUSTICE STUDIES MAY 2010 JOHN JAY COLLEGE OF CRIMINAL JUSTICE

·Major: Justice Studies

·Minor: English

·Overall GPA 3.6 Magna Cum Laude

PROJECT MANAGEMENT DECEMBER 2017 BERGEN COMMUNITY COLLEGE

NEW YORK STATE TEACHING ASSISTANT CERTIFICATE (ATAS)

Experience

GLOBAL EMPLOYMENT SOLUTIONS NEW YORK UNIVERSITY JANUARY 2018 – JANUARY 2019

·Manage, track and update report as well as timesheets for medical leaves;

·Process student and adjunct appointments;

·Process C11 and C107 forms for Worker’s Compensation claims;

·Complete employee verifications;

·Ad hoc projects as needed.

HUMAN RESOURCES ASSISTANT MANAGER HOSPITALITY MANAGEMENT APRIL 2017 – AUGUST 2017

(Short Term Project)

·Implemented Standard Operating Procedures and basic checklists to ensure proper tracking and follow-up for accurate record keeping of 700 employees.

·Facilitated local employee communications for new hires, promotions, and work anniversary recognitions.

·Served as resource for employees in wellness offerings and assisted with ongoing projects and activities.

·Planned and executed internal/external local recruitment strategies; maintained consistent interview and job offer process; handled on-boarding/orientation.

·Conducted exit interviews and progressive discipline as needed.

·Maintained FMLA files/Worker’s Compensation; tracked time and attendance; worked closely with payroll.

HUMAN RESOURCES ASSISTANT/HR SPECIALIST PENSKE AUTOMOTIVE GROUP JUNE 2016 – APRIL 2017

·Assisted in management of staffing and recruitment; screened background/reference checks and led new hire orientations; processed compensation and benefits; processed employee terminations; served as liaison between payroll and employees.

·Maintained personnel files for accuracy; updated rosters, metrics, and org charts, and ensured compliance with state regulations (i.e. I9 Verifications and State reporting).

· Compiled and updated listings of approved postings along with assigned salary grade levels.

·Arranged quarterly training and development sessions and maintained up-to-date certifications for employees.

·Developed, updated, implemented, and enforced company standards, guidelines, working methods and internal policies in benefits, labor law, co-worker relations, leaves of absence and worker compensation processes, relocation, personnel administration and internal/external audits.

·Attended to employee questions/concerns regarding company policies and procedures.

·Served as liaison for corporate HR and Area Management; contributed to HR development projects.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO GM AND VP PENSKE AUTOMOTIVE GROUP SEPTEMBER 2014 – JUNE 2016

·Demonstrated successful ability in providing comprehensive administrative and personal support to senior managers with the assurance of confidentiality, diplomacy and business etiquette.

·Coordinated multiple office functions that focused on computerized scheduling, electronic billing, data management, calendar management, and drafting and editing correspondence.

·Produced monthly reports to track vehicles sold, new vehicle inventory, yearly sales, budget and store ranking.

·Negotiated with vendors, transporters, suppliers, and caterers for the best rates to stay within budget.

·Organized volunteer/fundraising events 3-5 times a year to raise money for local food pantries, and non-profit organizations.

·Coordinated health screening workshops for over 300 employees; promoted health and wellness events and initiatives.

·Provided HR policy and procedure guidance to department managers to ensure compliance.

·Reviewed resumes and assisted HR with screening and processing of new hires.

·Increased and optimized employee productivity by boosting employee morale and promoting employee engagement.

·Assisted corporate legal department with legal filings; reconciled corporate accounts and processed invoices.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO MANAGING ATTORNEY LAW OFFICES OF MICHAEL S. LAMONSOFF, P.C NOVEMBER 2013 – MARCH 2014

·Managed technical and clerical operations; coordinated meetings, processed accounts payable/receivables; created and arranged for delivery of legal correspondence in compliance with court-ordered statute of limitations.

·Scheduled appointments and briefings for over 30 case managers/paralegals; assigned time sensitive tasks, such as notice of claims, grievances, appeals, and judgements.

·Served as interpreter for attorneys with Spanish speaking clients, and prepared support documents and recommendations for hearings and trials.

·Processed loans via third party companies for clients facing financial burdens

EXECUTIVE ASSISTANT/ LEGAL SECRETARY TO SENIOR PARTNER LATROLMAN, GLASER AND LICHTMAN, P.C AUGUST 2006– NOVEMBER 2013

·Motor vehicle and workplace accidents, medical malpractice, dangerous drugs, and personal injury; assisted partners with preparation of motions, pleadings, affidavits, briefs and court applications.

·Interviewed clients, gathered asset information, and prepared and served pleadings.

·Produced information by transcribing, formatting, editing, copying, and transmitting text and data.

·Maintained attorneys’ and senior partner’s calendar; scheduled teleconferences, depositions, travel, and court appearances.

·Successfully managed multi-phone line, receiving over 50 calls daily, and screened calls for potential new cases.

·Preserved ligation files and legal documents according to standards held by Federal Labor Laws; ensured legal documents were processed and handled in compliance with statute of limitation

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