Executive Manager

Executive Summary

Ambitious result-oriented Administrative professional with 7+ years’ experience, seeking challenging position utilizing my technical, administrative abilities & experience in HR, Administration, payroll, grievance, compliance and Training center to get the job done well.

Competence across

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates, HR and others.

Make leave request of own employees, find out eligibility, submit daily manpower report to Project Manager, issuing warning letters, recommend for promotion, termination etc.

Consult Supervisors for manpower requirements for their section and inform concerned, distribute the workers to different sites according to sites demand, safety and medical, maintain harmonious relations between management and workers, redress of workers grievances etc.

Receive goods request form from sites, contact suppliers for their price, quality and availability, distribute the goods to different sites according to their requirements, raise purchase orders, make tender documents, evaluate tender documents, send materials to concerned department with goods dispatch note.

Strong leadership traits with excellent ability to coordinate with different people at one time under difficult situations and the ability to bring out the best in others while creating a healthy and friendly work environment, thus enhancing operational efficiency and optimizing resource utilization.

Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programmers; ensure proper implementation of Rules and Regulations.

Designing and implementing various processes to effectively assist employee issues and facilitate function linter-departmental meetings.

Handling the part of management and co-coordinating for the activities for needs of employee’s for upgrading their technical soft skills, separation, leaves, and attendance, compensation & maintaining database.

Prepared highly confidential material and information concerning acquisitions, mergers and personnel matters; maintaining current records on officers and directors.

Produce reports as required by management & other parties from time to time. Ensure all project documents/drawings & correspondences are available in paper version & electronic version (scanned & native format).

Key Expertise

· Office Management · Administrative Support · Calendar management and scheduling

· MS Office Suite · Report & Document Preparation · Team building & Supervision · Policies & Procedures Manuals · Relationship Management · Handling softwares like OM, Time office, Fast IQ.

Organizational Experience

Job Title

Admin Executive / Time Keeper Dec 2007 to Dec 2008

Company

Al Jaber Construction Company WLL, Qatar

Project

Al Khor Housing Project PKG-IV

Clients

Government of Qatar.

Job Title

Site Administrator Feb 2010 to August 2012

Company

New Fire Engineers Pvt. LTD, New Delhi, India

Projects

NTPC – Shaktinagar, UP / Essar Power MP LTD – Mahan, Singrauli, MP

Clients

NTPC & Essar Power MP Ltd.

Job Title

Ch. Time Keeper/Training Center Administrator Sep 2012 to Jul 2015

Company

Urbacon International Co. WLL Qatar

Projects

Workshops Department – Shehaniya (Labor Relation Department)

Job Title

Sr. Time Keeper Dec 2015 to Jun 2016

Company

KTI ENGINEERING

Projects

CLEAN FUEL PROJECT – MAB 2 (KUWAIT GAS PLANT) (Labor Relation Department)

Job Title

Executive HR & Compliance Sep 2016 to Jun 2017

Company

UNITED CREATIONS LLC, JORDAN

Client

Underarmour, Chase 54, Wallmart, Kidrus, Kmart, American Eagle

Job Title

Executive HR & Compliance Aug 2017 To Mar 2018

Company

Orient Craft Ltd, Ranchi Unit

Client

Marks & Spencer, Gap American Eagle

Job Title

Sr.Time keeper Apr 2018 to Aug 2018

Company

QBS International, Doha Qatar

Client

Ashghal, Government

Job Title

Asstt Manager – HR & Admin Jan 2019 to Till

Company

VSS Group of Companies, Delhi, India

Client

Government

Roles & Responsibilities (Construction Industries):

Prepare proper time records for staff, tradesman on daily basis.

Preparing the Appointment orders as per the company policy, coordinating with candidates to process their visa and mobilizing to site.

Arranging the Passport copies, Salary Certificates, NOC’s for Driving License, Health Card, Annual Leave Settlements & Air tickets etc., as per the requirements.

Co-coordinating with HRD Administration unit for medical, residency, cancellation visas, airport picks and drop formalities of employees.

Control of approx. 16000 employees of different nationalities, Check each employees working hours on PC in coordination with the Site Time Keeper

Taking over / handing over for new, existing, resigned, terminated or dismissed employees in accordance with HR procedures.

Hire workers locally from sub-contractors, analyze their performance, make separate time card for hired workers, observe their duties very closely, if found unsatisfactory terminate them immediately from site.

Keeping track of all staff & workers records (Ex: Expiry & renewal of Work Permits and Passport with-out getting fine) with easy traceable.

Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.

Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.

Receiving Daily time sheets from supervisor, Foreman, general foreman, Posting of daily timesheet in track, coordination with field timekeeper, supervisor, foreman, general foreman, review booking of man hours against cost code.

Enter and manipulate data on database, spreadsheet, or file management programs.

Coordinate and facilitate the executive's calendar to arrange appointments, meetings, and conferences.

Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.

Evaluation of trade man like Mason, Carpenters, steel fixers, Foreman, Engineers, Office Staff and Store man.

Preparation monthly report of evaluation as per category and analysis the observation by the Training Inspector.

Prepared the dashboard to track the data quickly as required by the management.

Computed total time worked by employees, using calculator and computer, posts time worked to master timesheet, and routes timesheet to payroll department.

Calculated time worked and units produced by piece-work or bonus work employees, using calculator or computer, and designated Time Checker (clerical) or Work Checker.

Located workers on jobs at various times to verify attendance of workers listed on daily spot sheet and be designated Spotter.

Interview employees to discuss hours worked and pay adjustments to be made and be designated Pay Agent.

Roles & Responsibilities (Garment Manufacturing Units):

Handling grievances related with HR, production, quality and audit.

Handling transportation and food.

Handling compliance related issues.

Arranging the schedules for training orientation, new joiners induction.

Looking the compliance issues as per government policy of hostels.

Arranging schedules for Medical and finger for visa renewal & stamping.

Issuing warning / attention letters as per grievance.

Coordination with management & workers and arranging meetings for improvement.

Preparing internal reports if required.

Follow up for vacation return employees.

Enrolment of new joiner, File Management, physical count.

Physical count of employees and matching with biometric time attendance machine.

Updating of mispunch employees in software.

Handling employee personal file as per compliance policy.

ESI registration.

Disbursal of cash payments, if any.

Disbursal of pay slips.

Handling compliance related issues.

Arranging the schedules for training orientation, new joiner’s induction.

Looking the compliance issues as per government policy of hostels.

Issuing warning / attention letters as per grievance.

Coordination with management & workers and arranging meetings for improvement.

Preparing internal reports if required.

Follow up for vacation return employees.

Education

10+2 July 2000

Graduation Aug 2003

JP University Chapara, Bihar, India

Achievement

Best Employee Award Sep 2014

From the Company Urbacon Trading Doha Qatar.

Personal Information

Nationality : Indian

Date of Birth : Jan 25, 1982

Gender : Male

Marital status : Married

Languages known : English, Hindi, Bengali, Sinhala and Arabic

Passport No. : L1450521

Passport Issue Date : 4-Jun-2014

Passport Expiry Date : 3-Jun-2024

Passport Issued Place : Doha Qatar

Skype ID : biplaw02

Permanent Address : Barauli, Chaubeytola, Dist- Gopalganj, Bihar.

Declaration

I hereby certify that the above given information are true and accurate as to my best ability and knowledge

(Biplaw Chaubey)

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