Document Controller
Resume:
Pawan Kumar
437-***-****; E-mail: **.***********@*****.***
DOCUMENT CONTROLLER
SUMMARY OF QUALIFICATION
Document Controller with over 7.8 years of experience in Document Management, Information and Project Management for Oil and Gas Projects.
In-Depth Knowledge and understanding of Document Management/Data Management process, procedures, workflows and standards. Supported in development of project specific document control procedures and work instructions. Effective communication and interfacing with external and internal project stakeholders.
Experience in records management, resource planning/ resource optimization, archival of engineering records and enhancing productivity. proven ability to use sound judgment, decision- making skills and effectively perform in a self-directed environment.
Proficiency in handling multiple Document Management Systems and IM tools to search, validate, issue, archive and process documents: SharePoint, Aconex ASSAI, SPF, Documentum, Livelink, Brava, IDB and VTL.
Excellent Organizational skills, written and verbal communication skills that are leveraged to develop effective customer relations and working with dynamic and culturally diverse teams.
Goal oriented and strong team leader able to understand the needs of technical and non-technical stakeholders.
Proficient in Microsoft Office Suite, Adobe, Explorer and Winzip. Willing to relocate: Anywhere
WORK EXPERIENCE
Quality Inspector/Document Controller
Metex Heat Treating, Brampton, Ontario
February 2019 to Till Now
Document Controller
Larsen and Toubro Technology Services, India
July 2011 to January 2019
Delivered project documentation as per project procedures for internal and external design and vendor documents, and project correspondence.
Responsible for organizing, planning and supervising the daily activities of other Team members associated with project (Managed a team of 4 members).
Performed various documents related activities like Filing, copying, scanning, Printing, CD burning etc.
Implementation and Customization of EDMS according to project requirements.
Performed quality verification of formal documents to ensure compliance with Information Management standards
Tracked all NCR's and Car's documentations from the beginning to end of the project.
Provided workflow support and process improvement in document control to increase business value and client satisfaction.
Ensured to process and distribute all project documents within 24-hours turnaround time
Best practices implementation and knowledge sharing among the team members.
Performed Data Quality checks and verification on completeness, accuracy and consistency of Engineering Data and Documents.
Managed company’s Electronic Document management systems, ensured classification of documents, responsible for checking metadata like revision number, document title, document number, status code, issue code etc.
Prepared work instructions for managing information generated during project in accordance with the company standards and review/update document control procedure.
Acted as the focal point to answer routine questions and provide information to various internal and external stakeholders.
Prepared Minutes of meeting procedure.
Allocated project document number as per document control procedure.
Assisted Team member in creating and developing project reports in DMS system and ensured to provide all reports in a timely manner.
Liaised with Different Engineers to resolve their SharePoint Access and DMS Related issues.
Responsible for Progressive handover of documents/system to client.
Designed documents as per client requirement as well as building simple forms
Identified discrepancies and errors in formatting of documentation metadata and records.
Executed Engineering Data Scraping, Analysis data and Migration Project having enormous volume of Documents and Tags and Equipment Data.
Conducted DMS, SharePoint, Crystal Reports, Extranet User Training and Refresher courses.
Managed and prepared various Project documents and performance reports (i.e. Engineering, Supplier, Technical Deviations, Technical Queries, KPI).
Worked as a Focal point for work planning, training and problem solving of team members and new document controller.
MDR review process and Document Distribution groups Inputs gathering and Markup process.
Managed, reviewed and updated different document control related procedure(s) between company and contractors. Managed project Lifecycle Information Plan (PLIP), Document format and Numbering Procedure, work instruction and guide notes and maintained paper and electronic document flow within project team, contractors or vendors.
Continual management of PCAP (Project Control assurance framework), DCAF and DDM
(Document Distribution Matrices) as per project requirement. Preparation of Standard Distribution List in DMS on basis of DDM.
Prepared various reports for monitoring progress, forecast and status of the project and responsible for providing all hard copies and soft copies of documents to client.
Bulk uploading of documents using IDB and SPF. CSV preparation as per the project requirements.
Reviewed Forecast List and MDR Received from Contractors and vendors. Also prepared CSV to populate the Planning Stage Document in DMS.
Maintained Log of Discrepancies for rejected documents and liaised with Contractor to close the open points. Maintained confidentiality of all project documentations.
Possess Excellent working knowledge of SharePoint, FSO Certified. EDUCATION
Bachelor of Technology in Mechanical Engineering
Punjabi University, Patiala, Punjab, India
May 2011
SKILLS
Information Management Tools: SharePoint (3 years), Aconex(4 Years), ASSAI (3 years), SPF (3 years), Documentum (2 years), LiveLink (4 years), Brava (3 years), IDB & VTL (3 years) MS-Office - Word, Excel, PowerPoint and MS-Access (8+ years)
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