Manager Payroll
Resume:
Kay Helms Albach, CPP, HRPM
Naperville, IL 60540
************@*****.*** Cell Phone 630-***-****
Accomplished Payroll professional with more than 15 years of experience with a results-oriented track record in designing, implementing and maintaining payroll systems. A dynamic, strategic inventive leader with the ability to build cohesive teams using collaborative and problems solving skills.
Summary of Qualitifications
Implementation payroll audits and procedures
Affortable Care Act Compliance
Multiple State tax setup and compliance
Compensation/benefits administration, including worker compensation and Unemployment
Vendor outscources including employement verficiation, garnishment payment process and unemployement
Management and employee training on payroll system and time and attendance.
Project manager with a proven result in a variety of areas.
Professional Experience
Waterton Chicago, IL 2017-Current
Director of Payroll Services & HRIS, for a real estate investor and property management company has over 300 location in 45 state and local taxing bodies for 2,000 employees. Directly responsible to the management of the Payroll and HRIS department with at team of 3 member. Currently using Ultimate in-house software in tandem with Kronos and Ceridian.
Improve the CA compliance by install the Attestation software in Kronos. Ensure that pay statements are following all California regulation. Perform monthly audit to ensure that all system stay in compliance.
Outsource benefit to Mercer Marketplace 365+.
Create and implemented an automated General Ledger file for GL/Yard/MC file and Cash Reporting. Build relationship cross function team and ensure that the IT and accounting teams understand the “why”.
Work with the compliance team to maintain compliance for Federal Communication Commission (FCC) and Sarbanes-Oxley Act (SOX).
Reduced overtime for 50% by implementing automation of external reporting.
Onboarded and Dispositioned twenty property include 10 hotels and 10 residential properties.
Updated the Co Effective Overtime program that resulted in cost saving of $20,000 per year
As 401K administrator, implemented audit, documented procedure and cleaned up the general ledger accounts. These efforts resulted in the passing of non-discrimination testing for the first time Waterton.
Transwestern Commercial Services Chicago, IL 2002-2017
Director of Payroll Services, a commercial real estate company has over 1000 location in 30 states and 2000 employees. Directly responsible to the management of the payroll department with a team of 3 team members. Currently utilizing Ultimate in-house software in tandem with Ceridian. Implemented the full Workday suite including Time & Attendance, Human Resources, Payroll and Absence Management
Improved the accuracy rate from 33% to 99.99%. This accuracy rate has been achieved by implementing policy and procedure.
Designed, implemented and trained on two new in-house Time and Attendance programs.
Decreased yearly cost due to automation the areas of overpayments ($10,000), expense payments ($50,000), Unemployment management ($15,000) and reducing headcount ($60,000).
Implemented cross training procedure for staff to improve accuracy and session planning.
Responsible for the entire benefit vendor feeds from the payroll system. Vendors include but not limited to Fidelity, US Bank, Chase, Pay Flex, Pay logic and Equifax.
Currently a main force on the team for the search for a new Payroll and HR system.
Project management
oOutsource of Payroll to ADP, implemented the Workday suite of products including (Time and Attendance, Absence Management, Human Resources, & Payroll), implemented SaaS migration with Ultimate, successfully coordinated the location of the HR, Risk Management, Accounting and Payroll team to new location, responsible for the vendor payment process for both the HR invoice and all the benefits carriers and electronic storage of Human Resources files.
Brookdale Living Communities, Inc. Chicago, IL 2000-2002
Director of Payroll Services and HRIS
Managed a payroll department of five employees, which provide compensation for 10, 000 employees in the United States under 72 Federal Identification number. Using PROBusiness (ADP) software to transmit a weekly/bi-weekly payroll.
Implemented and administers and electronic Employment Verification System and Wage Payment System.
Initiated and developed a working partnership with our time and attendance vendor to utilize the software package that was purchased but never maintained. This resulted in superior cost controls for both the Chicago location and the entire organization.
Implemented payroll audits and procedures, which resulted in the payroll department error ratio going from 50 percent to less than 1 percent.
Implements audit policy and procedures in accounts payable and payroll departments.
Knowledgeable in all areas of compensation/benefits administration, including worker compensation unemployment compensation, health insurance, dental insurance, life insurance, Section 125 plans, and flexible spending accounts.
Developed and conducted manager and employee training session both in person and via the web on payroll, time and attendance and accounting procedures.
Implemented a total outsource of the payroll department to Ceridian.
Information Resources, Inc. Chicago, IL 1998-2000
Payroll Manager
Managed a payroll department of nine employees, which provide compensation for 7, 000 employees throughout the United States using the Pro Business (ADP) software package.
Reduced staffing by three full time positions, while maintain effective processes and service. Negotiated a new service agreement with PROBusiness (ADP) which saved the organization $105,000.
Implemented and administrated an electronic Employment Verification System and Wage Payment System.
Prepares quarterly Chicago Head Tax returns.
Implemented payroll audits and procedures, which resulted in significantly reducing the payroll department error ratio.
Implements a strong audit policy and upgraded processes and procedures in accounts payable and payroll departments resulting in recovery of overpaid Unemployment Claims which save the organization $75,000 annually.
Additional Areas of Knowledge:
Hand on administration of 401K, 457B and SERP pension plans.
Converted Canadian payroll from and in-house system to ADP Canada.
Experienced in implementation of programs and payroll processing in both PC and mainframe environments, including unitization of automated timekeeping system. Knowledgeable in DOS, SQL and Oracle platforms.
Maintained Kronos and Timebank databases.
Maintain and implemented a new general ledger system.
Process billing for various benefit plans.
Implement various costs cutting measure relating to payroll, accounts payable, inventory and purchasing.
Proficient in the following software programs: all Microsoft Office Products (Excel, Word, Access, PowerPoint), Windows, Lap Link, Word Perfect, SQL, Symphony and Oracle.
Proficient in the following Payroll and Human Resources software: Workday, PROBusiness, PeopleSoft, UltiPro, Lawson & Kronos. And Ceridian ADP software products: PCPayroll, HR Partner, Horizon and IPP. All reporting software programs: ADHOC, R&R Report Writer, Report Smith, ADHOC Plus, Cognos and Crystal.
Other Selected Accomplishments:
Negotiated a new service agreement with ADP which saved the organization $40,000 per year.
Negotiated with state agency to grant special permission to change pay frequency. This resulted in a cost saving of $50,000 per year.
Education
Northwood University BBA
Certifications/Awards
Certified Payroll Professional and APA Leadership Certificate
Transwestern’s Unsung Hero and Follett Founder Awards
Human Resources Project Management Certificate
American Payroll Association Strategic Leadership Certificate
Financial Coach Master Training Certificate
Notary for the State of Illinois
Professional Affiliations/Memberships
American Payroll Association, Naperville/National Toastmaster and Vice President of Kronos Users Group
Training
Transwestern Experience Customer Service training developed in collaboration with the Disney Institute; attend yearly APA conferences for Recertification Credits and Presented Quarter end audit procedure at the Ceridian National Conference, Yearly compliance of California Sexual Harassment Training.
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