Human Resources Manager
Resume:
Xylona Ming
Hayward, CA 94544
323-***-**** Mobile
***********@*****.***
Seeking a position in Payroll using my extensive background and qualifications.
Qualifications: Qualified Management, Payroll and Human Resources experience by over 15 years. Refined problem solving abilities that result in creative solutions. Detail oriented, demonstrating strong analytical skills in both individual and team environments. Excellent communication and writing skills.
Professional Employment History
January 2019-Present
Gensler, Oakland CA
Senior Payroll Specialist - US
Responsible for processing payroll and other various payroll functions for over 5000 + employees.
Process payroll for Bi-Weekly, Salary and Semi-Monthly multi-state employees.
Prepare off cycle payments as needed for terminations or other special payments.
Prepare data for reporting requirements.
Prepare details for payroll Accountant (s) journal entries to include all payroll transactions.
And assist resolving reconciling items on the payroll general ledger accounts.
Perform Month/Quarter/Year End activities, including balancing/auditing all tax filings.
Participate on project work as needed to support business process improvements,process changes
interfaces, etc.
Calculation of retroactive payments, bonuses, leave of absence and new hires.
Process manual checks including termination checks.
Review, Analyzes and verifies payroll reports and documents for accuracy: makes necessary adjustments or corrections using established procedures.
Analyzes and responds to complex matters requiring complex matters requiring comprehensive knowledge of payroll policies and procedures.
Audit calculate and process one-time and recurring payroll data such as bonus, reimbursements, vacation time, insurance, 401(k) deductions and other supplemental wages.
Maintain proper functioning of all payroll related functions and systems, upgrades and conversions.
Analyze and correct payroll issues such as stop payments, short payments.
Research and promptly resolve employee/client/system issues, request and inquires.
Establish and maintain a positive working relationship with internal team and clients to promote a quality service image.
Reviews the data about new hires/payroll files, document for the employee and personnel files, ensures the personnel folders and updated and accurate.
February 2014-Present
Ghirardelli Chocolate, San Leandro
Payroll Specialist
Responsible for processing payroll and other various payroll functions for over 1000 employees.
Process payroll for Bi-Weekly, Salary and Semi-Monthly multi-state employees.
Calculation of retroactive payments, bonuses, leave of absence and new hires.
Enter FTO, Sick and Bereavement time in payroll system as well as loading FTO balances.
Process manual checks including termination checks.
Review payroll computations to ensure accuracy, and compliance with state and federal tax regulations.
Detailed knowledge Federal and State tax compliance and garnishments
Liaison to third party payroll vendors to ensure payroll processing accurately
Process Health and Welfare Benefit payments for Union employees.
Maintain proper functioning of all payroll related functions and systems, upgrades and conversions.
Create, review and confirms audit reports and reconciles totals.
Analyze and correct payroll issues such as stop payments, short payments.
Perform employee pay reconciliation and analysis.
Run 401K update, load Schwab files, and prepare the wire request.
Manage employee master files as well as additions and changes.
Provide scheduling, assignments, work direction, monitoring and training to all payroll staff and temporary employees.
Generate and audit monthly, quarterly, and annual reports.
Support Finance department, Human Resources as well as the Restaurant and Retail department with over 26 locations.
Complies with all requests for internal and external audits and provide data in a timely manner.
Create Positive Pay file for Wells Fargo Bank.
Audit and maintain the check distribution logs.
Respond to routine inquiries in a timely manner.
Additional duties and projects as required.
City of San Jose, San Jose, CA April 2013- August 2013
Accounting Technician
Responsible for processing payroll and other various payroll functions for over 2200 employees.
Implement additional payment programs consistently and in accordance to City policy.
Utilize City accounting system to prepare payroll journal entries.
Prepare, monitor, and reconcile payroll vendor payments.
Process employee expense and travel reimbursements in accordance to City policy.
Administer employee time donations according to the guidelines of the Catastrophic Illness Time.
Implement payroll deductions for garnishment orders and employee payables.
Generate invoices for payroll receivables.
Ensure service buy backs for retirement service credit are properly reflected in the payroll system.
Review department timecards to ensure proper and accurate completion by employees and review by supervisors each pay period.
Prevent delays in payroll processing by monitoring process-completion times and communicating with department timekeepers of processing schedules.
Robert Half International, San Ramon, CA November 2011-April 2013
Payroll Specialist
Responsible for processing payroll and handling various Human Resources functions for over 3000 corporate and temporary statewide which includes US and Canada employees.
Compile and maintain payroll Tax and Daily Reports.
Update sick/vacation balances; calculated emissions.
Research paycheck discrepancies.
Process manual checks, calculate, void and issue stop payments for corporate and field employees.
Process ROE’s for Canada terminated and employees on Leave of Absence.
Set-up employee garnishments including completion of Agency Reporting Forms and sending employee notice of garnishment deduction.
Input tax forms, direct deposit for all new hires.
Enter new hires for international employees.
Review and adjust employee taxable earnings with multiple jurisdictions.
Audit payroll input of Payroll Specialist reducing payroll errors.
Partnering with Human Resource management to identify and address payroll concerns.
BCBG MAXAZRIA GROUP, Vernon, CA August 2009- November 2011
Payroll Supervisor
Responsible for processing payroll for a Leading Global Fashion Leader handling various payroll functions for over 9000 employees for the corporate office.
Compile payroll reports, maintain records / control and transmit payroll.
Generate multiple payroll reports for management.
Update sick/vacation balances; calculated emissions.
Research paycheck discrepancies.
Interface with accounting to insure correct postings to general ledger.
Process manual checks, calculate, void and issue stop payments for corporate employees.
Set-up employee garnishments including completion of Agency Reporting Forms and sending employee notice of garnishment deduction.
Input tax forms, direct deposit for all new hires.
Update miscellaneous bi-weekly changes for administrator reports.
Review and adjust employee taxable earnings with multiple jurisdictions.
Audit payroll input of Payroll Specialist reducing payroll errors by 30%.
Partnering with Human Resource management to identify and address payroll concerns with coaching
AECOM Services Group, Los Angeles, CA April 2007-August 2009
Payroll Specialist
Responsible for processing payroll for a Global Fortune 500 company and handling various payroll functions for over 3000 employees for the corporate office.
Process manual checks, calculate, void and issue stop payments for corporate employees.
Set-up employee garnishments including completion of Agency Reporting Forms and sending employee notice of garnishment deduction.
Input tax forms, direct deposit for all new hires.
Update miscellaneous bi-weekly changes for administrator reports.
Input 401K Loans and 401K adjustments and 401K accumulators for transfer employees.
Review and adjust employee taxable earnings with multiple jurisdictions.
Audit payroll input of other Payroll Specialist reducing payroll errors by 30%.
Perform job duties upon absence of co-worker and back for daily ADP Connection to PCPW.
Prepare and process wire transfer request for oversees employees.
Audit HRIS –Oracle uploads for PCA of new hires, terminations, leave of absence, transfers salary increases, reclassification for employees and Inter-Company transfer employees.
VCA Antech, Inc. Los Angeles, CA June 2006-April 2007
Payroll Representative
Responsible for processing payroll and other various payroll functions for over 2200 employees.
Process Multi-state biweekly payroll for 2200 employees.
Process and calculate contract Doctors monthly commission payroll.
Responsible for 30 states unemployment claims.
Audit the company’s payroll for 18,000 employees.
Responsible for bi-weekly payroll comparison reports.
Process multi-stet garnishments.
Process employee’s manual checks and final checks.
Enter a minimum of 80 new hires weekly.
Train new payroll staff & assist Supervisors and Managers.
Responsible for allocation of wages from one location to another.
Rite Aid Corp, Perryman, MD Dec. 2004-April 2007
Human Resources / Payroll
Responsible for processing payroll and handling various Human Resources functions for over 2000 employees.
Coordinate background checks.
Process payroll for over a total of 2000 employees.
Manage kronos punches, editing of kronos punches and run kronos reports.
Process employee status changes.
Initial employee contact for payroll/ questions refers to payroll.
Insure that all weekly payroll cycles are completed timely and accurately.
Process employee new hire and termination paperwork.
Maintain file system including company policies and procedures.
Handle personal inquires regarding company policies and procedures.
Support the Sr. Human Resources Manager and provide occasional administrative support to the Human Resources Managers.
Education
American Payroll Association
CPP Certification Present
Watterson Pacific College, San Marcos, CA May 1989-1991
AA- Legal Secretary Certificate
Harford Community College, Harford County, MD Sept 2003- 2005
Education/Human Resources Certification
Computer Skills
Microsoft Office, People Soft 7.5 Kronos 6.5, E-Time, ADP PCPW, ADP EV5, ADP Workforce Ez Labor
ADP Vantage, Report Smith, TempWizard, Micros, Ascentis, email and Internet.
REFERENCES AVAILABLE UPON REQUEST
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