Executive Assistant Management

M.D. ANDERSON CANCER CENTER, Houston, TX July **** – Present

• Coordinated the development, review, and update of clinical practice algorithms and IRB protocols.

• Provided information to supervisors, co-workers, and subordinates by telephone, in written form,

e-mail, or in person.

• Scheduled meetings, room reservations, media equipment, conference calls, ordered office supplies, and issued reimbursements using Concur.

• Coordinated administrative projects to include the development, analysis, and modification of internal administrative policies, procedures, and management processes of the office.

• Networked to build and strengthen partnerships with professionals and organizations to educate the private and public sectors.

• Maintained schedules and coordinated logistical arrangements for interviews, events, and meetings for the management staff.

• Distributed educational and informational materials on public cancer issues to targeted audience.

• Conceptualized and organized events from start to finish such as: food drives, employee appreciation events, team building events, and adopt-a-family campaigns.

• Participated in the development, administration and evaluation of corporate, community agencies and school health fairs.

• Worked in coordination with program volunteers to meet goals and objectives.

• Participated in conducting community assessments in the form of surveys.

AMERADA HESS CORPORATION, Houston, TX July 2005 – April 2006

HR Executive Assistant to Vice President

• Supported V.P. of Human Resources as well as tactfully managing third-party consultants and headhunters in global recruiting of viable oil and rig engineering candidates.

• Represented all human resource functions and processes within a hectic HR Admin Support Department, including recruitment, performance management, and position justifications.

• Coordinated travel arrangements including airfare, hotel and /or conference registration, etc., according to budget and guidelines and creating detailed itineraries.

• Processed check requests and sent to Accounts Payable Travel reimbursement, documenting corporate credit card expenses and reimbursements.

• Greeted and directed scheduled visitors to appropriate area or person.

DUKE CLINICAL RESEARCH INSTITUTE, Durham, NC October 2002 – March 2005

HR Executive Assistant

• Prepared outgoing mail and correspondence, including e-mail and faxes; copying and distributing correspondence or other printed materials.

• Provided administrative support to HR staff and visiting faculty.

• Planned, organized, and managed day-to-day operations of the department and its programs.

• Transcribed meeting minutes for Program Faculty Leaders and Staff meetings.

• Organized meetings including preparing agendas, inviting attendees, scheduling meeting rooms, ordering meals.

• Maintained clinical staff credentialing, as well as scheduling and coordinating monthly physician seminars.

• Budgeted for trade shows, workshops, conferences, and maintained allocate financial balance.

• Assisted in planning for the annual March Madness activities.

• Communicated with external vendors and contractors for contractual agreements and services.

• Ordered food, refreshments and reserved conference rooms for internal/external meeting.

EDUCATION & CREDENTIALS

Bachelor of Science, Business Administration, San Jose State University, San Jose, CA

TECHNICAL PROFICIENCIES: Microsoft Office, PeopleSoft, Photoshop, Adobe, Lotus Notes, Visio, JavaScript, Access

AWARDS, HONORS & DISTINCTIONS: Performance Reward & “Awesome Job” Award, Recognized for Caring & Discovery, Recognized for Integrity

Project Management for Success Boot Camp

COMMUNITY SERVICE: Halo House Foundation / Community Gardener / Habitat for Humanity/NCAA Golf Tournament

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