Human Resources Data
Resume:
Robert Half, Seattle Washington
Payroll Analyst, Seattle Public Schools
Analyzes, audits, and processes Seattle Public Schools (SPS) garnishments to ensure compliance with all federal and state requirements. Processes all wage garnishments, including communicating with the employee and vendors, setting up the garnishments and ensuring the proper execution of all garnishments. Helps with data gathering and ad hoc payroll reporting and develops and maintains systems procedural documentation pertaining to garnishment processing.
Calculates overpayments and processes recoupment from associates in accordance with regulatory rules and district policies and procedures. Analyzes paycheck errors, calculates pay due and processes corrections. Responsible for identifying overpayments via audits. Works with Accounting and Labor when in default situations. Follows-up as needed to ensure District compliance.
Processes SPS "injury on duty" payrolls in adherence with collective bargaining agreements and in collaboration with the On-Job Injury Unit.
Works with Accounting Staff and/or Information Services to assist in resolution of payroll issues and errors to ensure employees and third parties are accurately paid and financial data is properly reflected in the financial system.
Reviews and prepares payroll deductions which includes, garnishments and other pre/post tax deductions. Prepares reports for various agencies.
Adheres to the SPS District's document retention policy.
Carries out a variety of payroll accounting responsibilities including, but not limited to, reconciliation of payroll balance sheet accounts and third-party accounts, reviewing and preparing payment requests to third parties.
Processes ORCA, Pay Card activities.
Ensures courteous and professional follow up, research, response, and resolution via in person interactions, incoming phone calls and emails in a timely manner.
Creates and updates necessary Quick Reference Documents (QRD), Maintains process documentation, validating policies and procedures against state and federal laws.
Robert Half, Seattle Washington
Apr 2018 - Oct 2018
Payroll Administrator, Icicle Seafoods Inc.
Process multiple bi-weekly payrolls for Icicle Seafoods (IS) exempt and non-exempt employees. This is high frequency, time-sensitive work.
Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulations.
Perform General Ledger reconciliation process for all payroll accounts. Generate reports for actuals and accruals.
Set up, process, and maintain changes to employee’s voluntary and involuntary deductions such as direct deposits, benefits and garnishments.
Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed.
Assist with filing all required payroll tax reports and processing payments.
Prepare accounts payable garnishment check requests and 401(k) wire payments as required.
Assist department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies.
Run and provide post payroll reports for 401(k) and deferred compensation to facilitate reconciliation for proper financial reporting and auditing.
Work with HR department to collaboratively administer all company attendance and time reporting, benefits and payroll policies.
Prepare supporting spreadsheets for audits.
City of Seattle, Seattle Washington,
Feb 2007-Oct 2017
HRIS Business Analyst Senior, Department of City Personnel
Acts as project manager over systems design, development and implementation projects involving considerable scope, complexity and long-term commitments and primary technical and functional advisor to departmental or divisional management.
Develops work plans and goals for assigned unit based upon departmental objectives and priorities; leads system user groups in the design, development, implementation and modification of systems; trains users in system operation, output and controls and equipment operation.
Business Analyst for City Personnel and City Finance supporting the systems development life cycle (SDLC), planning, creating, testing, and deploying for the two key components of the City of Seattle automated financial management system –PeopleSoft 9.2 HRIS and Summit. The Human Resources Information System (HRIS) is a computer system that the City of Seattle 36 City Department uses for payroll and personnel administration. Summit is the City of Seattle core online financial system, supporting General Ledger, Accounts Payable, Purchasing and Project Cost Accounting.
Coordinates project plans or data processing activities with other divisions, 36 City Departments or vendors to ensure functions and systems design, modification and implementation requirements meet the needs of user.
Directs the work of subordinate staff; performs all duties of a HRIS Specialist.
Evaluates, monitors and reviews project progress; resolves and handles related personnel actions for assigned reports.
Prepares and presents research findings and recommendations concerning operational and management problems or needs involving system analysis, design, or development issues.
Security Administrator PeopleSoft 9.2 HRIS access to over 520+ users, including specific dynamic and static role development.
Oversee and coordinate the preparation of the position list with over 14,000 positions for the annual budget and respond to ongoing concern of the City Council, Budget Office and 36 City Departments front line managers relative to position authority. Manage position list information release on the IN-web and other sources. Present the official City of Seattle Position List to City Council yearly.
Act as the subject matter expert for the assigned agency.
City of Seattle, Seattle Washington
May 2000-Feb 2007
HRIS Specialist, Department of City Personnel
Ensure integrity, accuracy and completeness of all Human Resources data in all Human Resources Information System (HRIS) platforms.
Develop and maintain compelling dashboards, metrics and visual reports.
Build and maintain Turnover Analysis, Recruiting Reports, Headcount Reports, Forecasting models, and Trend analysis. Identify opportunities to use data to drive enhanced business decision making and promote insights.
Lead on all data related projects such as interface design as wells as modifications to existing custom programs used to send and receive data from third parties.
Support internal and external audits.
Liaison with HRIS and Talent Management end users regarding general questions, password resets and troubleshoots system errors.
Monitor HRIS helpdesk to resolve user access and application issues.
Audits personnel transactions by reviewing biweekly reports for 14,000 employees personnel transactions (e.g. promotions, step increases, out-of-class assignments) for assigned departments; resolves discrepancies with line department human resources and/or payroll staff.
Interprets personnel rules, salary administration policies, and 81 bargaining unit’s contracts for line departments' human resources and payroll staff.
Provides support and feedback to technical IT HRIS staff in developing and writing rules and procedures as new HRIS modules are developed.
Updates and tracks citywide position database creations and changes for 14,000 positions by coordinating with City Council, City Budget Office and 36 City Departments front line managers relative to position authority; reconciles discrepancies in position data.
Develops database queries and provides ad hoc reports of personnel data for 36 City Departments, the Mayor's Office, City Budget Office, City Council, the Law Department, and public disclosure requests.
Prepares lists for layoff order; researches and resolves service credit issues; prepares and presents issue papers for layoff committee review.
Provides expertise to line department management and staff, labor union representatives, job applicants and others regarding the rationale for and proper application of personnel procedures and policies. Serves as consultant to line department management regarding potentially unforeseen impacts and legal implications of proposed personnel actions.
Provides training and guidance to less experienced analysts on the agile methodologies, practices and concepts related to the organization's work.
Serves as lead on special projects and assignments.
Act as the subject matter expert for the assigned agency.
City of Seattle, Seattle Washington
Sep 1990-May 2000
Payroll Analyst, Department of Finance, The City Payroll Office
Review, analyze and verify data for accuracy; audit hours, earnings, taxes, and deductions. Research, evaluate and apply rules and 81 bargaining units contract language to ensure adherence to established pay standards in conjunction with state and federal regulations; verify changes of salaries and hourly rates for retro payments; verify gross earnings amounts with attention to specifics such as FLSA calculations, special duty, workers compensation, medical leave, military leave, and jury duty.
Coordinate, assist with, and monitor timely entry of payroll data by 36 City Department payroll contacts for 14,000 employees within strict guidelines and deadlines; produce various reports for verification; enter, approve and finalize all adjustments.
Facilitate and participate in training sessions; provide payroll expertise, procedural instruction, and advice to 36 City Department uses for payroll and personnel administration and employees regarding employee self-service; answer questions, resolve complaints. Explain union contract provisions for 81 bargaining units, state and federal regulations, and policies and procedures related to employee pay, deductions and taxes.
Audit payroll system output for 14,000 employees such as payroll registers, payroll error message report and deductions report for errors and out of balance conditions. Review, analyze and make necessary changes to payroll transactions; determine necessary corrections to employee’s earning records; translate, code, and enter payroll data.
Administer employee garnishment orders and federal tax levies, within state and federal compliance standards; update employee W-4 tax withholding; set up and verify other employee deductions for accuracy; initiate employee direct deposit and maintain banking information coordinating with ADP Masterfile.
Prepare off-cycle checks, including those that require special processing for payouts or correction of hours, applying appropriate overtime rules, deductions, benefits, and accruals.
Report payroll processing and system issues to technical IT HRIS staff; work with functional staff to identify system errors and recommend solutions; test system changes.
Lead meetings and participate in cross functional teams to resolve process concerns and develop new processes.
Ensure quality control for managing pay files prior to printing and printing pay advices.
Act as the subject matter expert for the assigned agency.
Education
South Seattle Community College, Seattle Washington
Associate of Arts Business/Accounting 1990
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