Document Control Manager
Resume:
David Sinclair
* ****** *****, ******, ********, AB32 6HZ. UK.
************@*****.***
https://www.linkedin.com/in/davesinclair1/
Professional Profile
A commercially-focused Document Control Manager, skilled at implementing, maintaining and optimising project systems for electronic and paper-based information, managing and controlling drawings and facilitating communications between key stakeholders, ensuring robust compliance. Actively promotes best practice to achieve operational excellence. Demonstrates advanced analytical capabilities by identifying, mitigating and resolving complex issues. Adopts a systematic and methodical approach to tasks in high pressured environments and excels at re-prioritising workloads as requirements change. Leverages exceptional leadership capabilities to coach and mentor individuals, resulting in a highly engaged and productive team. A strategic thinker with advanced communication and interpersonal skills. Thrives in challenging and collaborative environments.
Career Summary
KBR, Leatherhead, Surrey, UK 2018 – Present
Document Control Manager / Lead
Manage a local and overseas team to maintain the KBR EDMS, ensuring compliance with all document requirements throughout the project lifecycle. Promote effective communication between the Information management group and the project team.
key achievements
Manage and promote training and mentoring of overseas project Document Controllers, through online training (Skype) and site visits
Responsibility for maintenance of project documentation files, consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents
Solve complex problems requiring detailed knowledge of field and industry best practices. Use experience and problem solving skills to develop and improve processes
Update and maintenance of the project document control EDMS (SHAREcat)
Saudi Arabian Mining Company (Ma’aden), Saudi Arabia 2015 – 2018
Superintendent EDMS
Strategically led a team by establishing individual objectives, managing performance through feedback and appraisals and coaching and mentoring all employees, resulting in high productivity and engagement. Facilitating the document control chain, promoting effective communication between director, managers, project managers, design engineers and contractors.
key achievements
Realised savings of USD 600,000 by delivering the SmartPlant Foundation (SPF) implementation project significantly under budget, incorporating SPI, SPEL, SPPID and PDS 3D tools
Delivered the Aconex EDMS to control legacy data, on time and within targets
Defined and implemented departmental KPIs with all difficult targets being successfully realised for the past two years and achieving all Plant and Business Plan objectives
Optimised processes and efficiencies by introducing a centralised document management system, allowing for robust compliance with company procedures, regulations and standards
Significantly improved system usage by organising robust departmental training, achieving operational efficiency
Optimised plant lifecycle by managing ‘organisational knowledge’ data archival into the EDMS, allowing for performance analysis, field diagnostics and incremental design improvements
Directed the development and introduction of EDMS plant site policies, procedures and controls, ensuring compliance with all procedural and legislative requirements and cost-effective delivery of quality and targeted objectives
Promoted a culturally sensitive culture by developing effective recruitment, retention, training and development strategies to successfully engage all staff
Jacobs, Zamel and Turbag Consulting Engineers (Jacobs ZATE), Saudi Arabia
2013 – 2015
Document Control Manager
Managed a team to maintain the Document and Drawing Management System for multiple projects, ensuring compliance with all document requirements throughout the project lifecycle.
key achievements
Significantly improved staff performance and increased existing skill sets by organising on the job training
Optimised the Document Management process by revising and updating all departmental procedures
Successfully transformed the department, achieving high focus and engagement through strategic and focused leadership
Increased client trust by significantly improving the department’s image, service and productivity
Developed and optimised services by promoting cross-functional collaboration and implementing data management solutions
Expertly managed a team by providing training and development, appropriate resource allocation, performance evaluations, work hour estimates and employee mentoring / counselling
Achieved operational excellence by reviewing all activities to ensure high standards of work, compliance with standards as well as continuity of design methods and drawing presentation across all projects
Achieved near zero accident and incident rates by introducing an operational HSE management system and advocating the Jacobs ‘Safety First’ culture
Asset Development and Improvement Consultants (ADIL), Aberdeen, UK
2012 – 2013
Functional Lead Document Controller
Led, managed and co-ordinated the document control function as part of the project services team within ADIL. Strategically directed a team to deliver a range of projects, across internal and external sites.
key achievements
Successfully implemented the ADIL EPMS and EDMS and migrated all legacy and existing documentation into the new systems
Increased team productivity and engagement through providing online training and a highly effective mentor-ship programme
Developed and improved existing department procedures, processes, work instructions and workflows
Significantly improved departmental transparency with internal and external clients
Achieved all document control requirements by effectively engaging with senior corporate / project management and client representatives to assimilate requirements
Influenced business critical decisions by recommending best practice document control methods and improvements
Baker Hughes, Aberdeen, UK
2001 – 2012
Engineering Data Analyst, Document Control SME
Wood Group Engineering Ltd, Aberdeen, UK and Norway
1995 – 2001
Senior Document Controller
Various companies, Aberdeen, UK
Administrative / Document Control positions
1984 – 1995
Education
BSc (Hons) Information Technology and Computing, The Open University, UK
2009
Diploma in Information Technology, The Open University, UK
2006
Additional Information
EDMS Systems:
SmartPlant Foundation, Aconex, JPI (Jacobs Project Information), ProjectWise, Project Place, SharePoint, SHAREcat, SAP, Documentum, ProArc, Plant Information Management (PIM), Projects OnLine, TDocs
IT Skills:
MS Office 2003-2016, 365, Word, Excel, Access, PowerPoint, Publisher, Outlook, Visio, Adobe Acrobat Professional, CutePDF, Nuance PDF Converter Enterprise, Gael Q-Pulse, Office Communicator, FTP software FileZilla, CuteFTP, E-Room, Roxio CD Creator, Nero Premium, Internet Explorer, Firefox web browser software. MS Project, Artemis, FoxPro, AutoCAD and MicroStation software
Other:
Full UK driving licence, UK Police clearance certificate, KSA attested Degree certificate
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