David Sinclair

* ****** *****, ******, ********, AB32 6HZ. UK.

ac9erg@r.postjobfree.com

https://www.linkedin.com/in/davesinclair1/

+44-777*-******

Professional Profile

A commercially-focused Document Control Manager, skilled at implementing, maintaining and optimising project systems for electronic and paper-based information, managing and controlling drawings and facilitating communications between key stakeholders, ensuring robust compliance. Actively promotes best practice to achieve operational excellence. Demonstrates advanced analytical capabilities by identifying, mitigating and resolving complex issues. Adopts a systematic and methodical approach to tasks in high pressured environments and excels at re-prioritising workloads as requirements change. Leverages exceptional leadership capabilities to coach and mentor individuals, resulting in a highly engaged and productive team. A strategic thinker with advanced communication and interpersonal skills. Thrives in challenging and collaborative environments.

Career Summary

KBR, Leatherhead, Surrey, UK 2018 – Present

Document Control Manager / Lead

Manage a local and overseas team to maintain the KBR EDMS, ensuring compliance with all document requirements throughout the project lifecycle. Promote effective communication between the Information management group and the project team.

key achievements

Manage and promote training and mentoring of overseas project Document Controllers, through online training (Skype) and site visits

Responsibility for maintenance of project documentation files, consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents

Solve complex problems requiring detailed knowledge of field and industry best practices. Use experience and problem solving skills to develop and improve processes

Update and maintenance of the project document control EDMS (SHAREcat)

Saudi Arabian Mining Company (Ma’aden), Saudi Arabia 2015 – 2018

Superintendent EDMS

Strategically led a team by establishing individual objectives, managing performance through feedback and appraisals and coaching and mentoring all employees, resulting in high productivity and engagement. Facilitating the document control chain, promoting effective communication between director, managers, project managers, design engineers and contractors.

key achievements

Realised savings of USD 600,000 by delivering the SmartPlant Foundation (SPF) implementation project significantly under budget, incorporating SPI, SPEL, SPPID and PDS 3D tools

Delivered the Aconex EDMS to control legacy data, on time and within targets

Defined and implemented departmental KPIs with all difficult targets being successfully realised for the past two years and achieving all Plant and Business Plan objectives

Optimised processes and efficiencies by introducing a centralised document management system, allowing for robust compliance with company procedures, regulations and standards

Significantly improved system usage by organising robust departmental training, achieving operational efficiency

Optimised plant lifecycle by managing ‘organisational knowledge’ data archival into the EDMS, allowing for performance analysis, field diagnostics and incremental design improvements

Directed the development and introduction of EDMS plant site policies, procedures and controls, ensuring compliance with all procedural and legislative requirements and cost-effective delivery of quality and targeted objectives

Promoted a culturally sensitive culture by developing effective recruitment, retention, training and development strategies to successfully engage all staff

Jacobs, Zamel and Turbag Consulting Engineers (Jacobs ZATE), Saudi Arabia

2013 – 2015

Document Control Manager

Managed a team to maintain the Document and Drawing Management System for multiple projects, ensuring compliance with all document requirements throughout the project lifecycle.

key achievements

Significantly improved staff performance and increased existing skill sets by organising on the job training

Optimised the Document Management process by revising and updating all departmental procedures

Successfully transformed the department, achieving high focus and engagement through strategic and focused leadership

Increased client trust by significantly improving the department’s image, service and productivity

Developed and optimised services by promoting cross-functional collaboration and implementing data management solutions

Expertly managed a team by providing training and development, appropriate resource allocation, performance evaluations, work hour estimates and employee mentoring / counselling

Achieved operational excellence by reviewing all activities to ensure high standards of work, compliance with standards as well as continuity of design methods and drawing presentation across all projects

Achieved near zero accident and incident rates by introducing an operational HSE management system and advocating the Jacobs ‘Safety First’ culture

Asset Development and Improvement Consultants (ADIL), Aberdeen, UK

2012 – 2013

Functional Lead Document Controller

Led, managed and co-ordinated the document control function as part of the project services team within ADIL. Strategically directed a team to deliver a range of projects, across internal and external sites.

key achievements

Successfully implemented the ADIL EPMS and EDMS and migrated all legacy and existing documentation into the new systems

Increased team productivity and engagement through providing online training and a highly effective mentor-ship programme

Developed and improved existing department procedures, processes, work instructions and workflows

Significantly improved departmental transparency with internal and external clients

Achieved all document control requirements by effectively engaging with senior corporate / project management and client representatives to assimilate requirements

Influenced business critical decisions by recommending best practice document control methods and improvements

Baker Hughes, Aberdeen, UK

2001 – 2012

Engineering Data Analyst, Document Control SME

Wood Group Engineering Ltd, Aberdeen, UK and Norway

1995 – 2001

Senior Document Controller

Various companies, Aberdeen, UK

Administrative / Document Control positions

1984 – 1995

Education

BSc (Hons) Information Technology and Computing, The Open University, UK

2009

Diploma in Information Technology, The Open University, UK

2006

Additional Information

EDMS Systems:

SmartPlant Foundation, Aconex, JPI (Jacobs Project Information), ProjectWise, Project Place, SharePoint, SHAREcat, SAP, Documentum, ProArc, Plant Information Management (PIM), Projects OnLine, TDocs

IT Skills:

MS Office 2003-2016, 365, Word, Excel, Access, PowerPoint, Publisher, Outlook, Visio, Adobe Acrobat Professional, CutePDF, Nuance PDF Converter Enterprise, Gael Q-Pulse, Office Communicator, FTP software FileZilla, CuteFTP, E-Room, Roxio CD Creator, Nero Premium, Internet Explorer, Firefox web browser software. MS Project, Artemis, FoxPro, AutoCAD and MicroStation software

Other:

Full UK driving licence, UK Police clearance certificate, KSA attested Degree certificate

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