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Executive Assistant Manager

Location:
Dubai, Dubai, United Arab Emirates
Posted:
May 17, 2019

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Resume:

Nisreen Adnan Farfour

Dubai, UAE

ac9ehj@r.postjobfree.com +971-**-*******

Personal Details:

Visa Status: Residence/ Brother Sponsorship Gender: Female Zumba Instructor

Nationality: Syrian

Civil status: Single

Office Mananger /Executive Assistant / Personal Assistant Dynamic and accomplished professional, experience in administrative and executive support across Dubai

— Key Qualifications —

Strong background in diary management, travel arrangements, calendar management, and staff training. Special talent for preparing minutes, negotiation, communication, multi-tasking, and customer service.

Proven track records of success in organizing successful meetings, providing executive-level support, and skillfully handling sensitive and confidential information.

Adept at developing and maintaining detailed administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Proactive approach with excellent organization skills and the ability to work to tight deadlines. Good interpersonal skills and be able to work under minimal supervision

Possess excellent team leadership, interpersonal, and problem solving skills. Trilingual proficiency in Arabic, English, and French language. Professional Experience

Milliman DIFC (Temp – 4 months – Maternity Leave)

Office Manager via Executive Assistant to Chairman for Middle East HQ, Oct 2018 to Jan 2019

Assisting the Chairman in managing daily company operations to ensure positive, safe and profitable working environment.

Cooperating with the Chairman in recruiting, training, payroll processing, performance evaluation, promotions, and releasing the employees.

Coordinating with the Chairman in planning short and long term projects, budgets, expense controls, schedules, and manpower.

Managing direct reporting to the Chairman related to financial, business, and administration matters & developing positive working relationship with the support divisions and operations team to ensure proper operational support.

Handing scheduling meetings and calendar of events, sustaining office database, reviewing and summarizing an up to date miscellaneous documents and reports.

Receiving all visitors and informing the required colleagues of the visitor’s arrival.

Handling office petty cash and basic accounting.

Organizing hotel and tickets booking, in and out courier services.

Managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

Renewing Employees visas using DIFC portal.

Applying visit visa and arrange logistics for the visitors.

Nisreen Adnan Farfour ••• Page 2

Renault Middle East – Jabel Ali

Personal Assistant via Executive Assistant to Managing Director for Middle East Area, Sept 2015 to Sept 2018

Respond to phone call enquiries and handle all correspondence to importers for MD office.

Monitor all logistics for sending gifts and arrange meeting with owners for difference National Sales Companies NSCs.

Accurately prepare, submit, and reimburse all travel related expenses. Maintain and update all importers regularly for global and individual communication.

Ensure health insurance of staff, coordinate for visa issuance, and deal with vendors for setting up all facilities for new joiners.

Confirm that all technical equipment return safely and securely.

Check invoices quality shared and follow up with finance to guarantee payments made to vendors within timeline.

Made safe and comfortable travel arrangements for guests; took approval of all travel arrangements. Assessed training needs of all staff and conducted training sessions to enhance their skills.

Managed employee planning, attendance, and scheduling; supervised annual leaves of all employees.

Analyzed general and administrative expenses and handled petty cash in the absence of accountant.

Scheduled daily meetings for managing director and for several committees in UAE, Paris, and Iran.

International Center for Biosaline Agriculture – Dubai, UAE Senior Personal Assistant to Director of Research & Innovation, Aug 2012 to Mar 2015

Expertly spearheaded day-to-day activities of research and development programme, covered 55 countries from North Africa to West Asia.

Gathered and processed record of all technical programmes. Organized tickets, hotels reservations, and other logistics.

Bridged the communication gap between technical department and all other departments.

Organized business travel, itineraries, and accommodation for managers.

Updated and sustained the holiday, absence, and training records of staff.

Delivered proactive assistance to senior scientists, director general, and deputy director general.

Translated annual reports and various documents, typed/filled documents, and distributed memos.

Oversaw travel and meetings arrangements in close collaboration with trainees from various countries; took minutes of both staff and clients meetings.

Supervised inventory, office stock, and ordering supplies to streamline warehouse operations.

Continued...

Nisreen Adnan Farfour ••• Page 3

Genero Capital LLC – Dubai, UAE

Office Manager/PA, Mar 2011 to Aug 2012

Offered direct executive office support to Chief Executive Officer.

Execute all office management and other general office duties.

Monitored all internal/external meeting and formulated all necessary materials.

Delivered exceptional customer service and pleasantly answered phone calls.

Communicated and fostered long-term professional relationships with internal and external visitors.

Performed market researches, self-correspondence, and business writing letter, faxes, and emails.

Timely renewed commercial license and managed daily functions of other administrative staff.

Emirates Glass LLC – Dubai, UAE

Executive Secretary/PA, Dec 1997 to Apr 2010

Played a key role in the renewal of labor cards and immigration visa for 250 members of company, as well as supervised renewal of trade license. Administrated receipt, distributed various confidential, incoming, and outgoing documents received from internal/external sources by the office of administration and finance manager.

Maintained and updated highly confidential personnel files and records of personnel pertaining to offer letters, salaries, raises, bonus, vacation, and leave for reference and follow-up. Participated actively in management meetings and drafted minutes of meetings.

Offered direct executive office support to administration and finance manager in performing advanced, diversified, and confidential administrative operations duties of leading company.

Executed daily operations for the preparation of office correspondence in Arabic.

Directed administrative operations of entire department and coordination with other departments.

Built relations with immigration and labor dept., economic department, and government institutions.

Career Note:

Executive Secretary, Galadari Brothers, Dubai, UAE Executive Secretary, English Language System Institute, Dubai, UAE Education & Training

Bachelor of Commerce

University of Poona, India (Correspondence)

Diploma in Computer Programming

Dubai Development Institute, Dubai

Trainings: Excel 2010 Advanced, Time Management, and Team Building from ExecuTrain Institute in 2014



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