Human Resourses & Administration
Resume:
P. O. Box *****
Kampala
+256 (0-772-***-***
********@**********.***
**********@*****.***
Hobbies
Making new friends
Participating in Social and Voluntary work
Traveling and Touring
Cooking
Listening to Christian Music
Reading the Bible and other inspirational books
Counseling/Giving Advise
Personal Characteristics
Well-developed intelligence, social and spiritual quotient
Positive life outlook with cheerful, fun seeking character
Results oriented with deadline and quality focus
Ability to interact positively with the public at all levels
Respond enthusiastically to new situations and challenges
Rebecca Ruth
Kuteesa Sserumpanise (Mrs.)
Profile
Iam a highly competent Administrator/Human Resource Officer with over ten (10) years’ experience of working in a busy organizational setting with capability of working both independently and collaboratively with a wider team of Personal Assistants, Secretaries and Administrative staff. With a first degree in Secretarial Studies (MUK – University, Kampala) coupled with a PGD in Human Resource Management(UMI – Kampala) and later a MA – Development Studies (UMU, Nkozi); In addition, I undertook a Personal Assistants course from Mananga Centre for Regional Integration & Management Development (Swaziland) which qualifications have further built my capacity.
My resilience has seen me raise in ranks from a Junior Secretary to being a Personal Assistant/Executive assistant to the heads of institutions I have been privileged to work for. I provide high standard of support with fantastic attention to detail.
I am an all-round reliable person great at organizing complex teams and keeping them focused on the main agenda. I can ably work with multi-cultural teams. I combine hard work together with a strong work ethic.
I am competent, social, dedicated to work and a hardworking person. I have good interpersonal communication skills and can get along with other people at any situation. I am reliable and trustworthy.
Experience
July 2018–Date
Human Resources & Administration Officer TASO – Grants Management Unit
Key Responsibilities & accomplishments
I track vehicle related costs including monitoring of repairs and maintenance schedules, fuel usage, registration and insurance.
Perform daily vehicle allocation to drivers and institute proper controls over the use of vehicles and ensure that vehicle logbooks are maintained and updated with mileage details.
I prepare monthly fuel usage and maintenance reports for all the Global Fund vehicles and submit them to the Finance Officer for review.
In liaison with the M&E, Programme and Finance staff, I prepare monthly field travel plans and schedules.
Perform other administrative tasks including: identification and negotiation of best rates for hotel, meeting and training venues, coordinate routine or adhoc programme staff meetings; take minutes and ensure timely distribution of minutes.
I ensure that expandable items like stationery and other office supplies are maintained at acceptable stock levels at all times.
Coordinate correspondences in and out of the project and other official documents
Oversee safety and hygiene of Project property and premises
Participate in compiling annual budgets in accordance with the financial guidelines
Coordinate staff appraisals, leave and trainings in addition to managing staff leave schedules.
Maintain the fixed assets register for both PR & SRs and ensure that all movements are duly recorded and that the register is updated in a timely manner.
Maintain up to date personnel files for all staff on the Global Fund Project. I ensure that all personal files include copies of CVs, academic transcripts, employment contracts, performance appraisals, records of salary reviews and increments, annual and sick leave records, among others.
Support all the Projects’ staff recruitment processes through preparation of interview materials, packages for staff conducting interviews (including photocopying all application materials for short listed applicants, printing copies of interview-rating guides to each interviewer, etc.
Process staff annual and sick leave requests and prepare monthly reports and submit them to the Project Coordinator accordingly.
Perform a supervisory role to the drivers, Project Assistants and Office Attendant and ensure that they perform their duties in line with their contracts.
January 2013–June 2018
Human Resources & Administration Officer TASO College of Health Sciences
Key Responsibilities & accomplishments
Timely processing of purchase requests for all suppliers and payments for utility bills
Effectively manage the stores
Efficiently manage the organizational fleet through management of transport requisitions and vehicle consumption rates.
Conduct orientation & induction of all new staff and students on placement
Conduct performance appraisals of all staff that I supervise and offer constructional feedback and caution where necessary.
Monitor the staffing situation by reviewing staff levels, identify staff gaps, and compile data on vacancies and other inadequacies
Implement and monitor staff recruitment and deployment
Maintain a record of impending staff retirements, and plan for timely replacements
Maintain employee relations by being the point person for all staff regarding HR matters.
Work hand in hand with the directorate of HRA to bridge the existing gaps through recruitment, training & Development.
Offer technical advise on acquisition, retention & separation of staff at centers.
Monitor expiry of staff contracts, and make arrangements to keep them valid
Provide for staff welfare, including health and safety
Coordinate and collaborate the delivery of HR Service and information in an accurate, efficient, timely and cost effective manner and that human resource data is managed professionally
Maintain and update personnel records including salary scales on a monthly basis
Update personnel files and archive obsolete files in a systematic manner.
September 2005–December 2012
Executive Assistant The AIDS Support Organization (TASO) Headquarters TASO Headquarters
Key Responsibilities & accomplishments
Maintain a diary for the Executive Director (ED) for meetings, workshops, visitors, business trips and other engagements.
Make travel arrangements, and prepare requests for travel and reimbursements for the ED
Ensure that routine correspondences to be issued from the ED’s Office are done in a timely manner.
Take dictations and transcribe them.
Receive telephone calls, screen them and route them to the respective persons.
Sort and forward in-coming and out-going mails.
Type correspondence and other documents for the ED
Arrange for meetings and take minutes
Provide logistical support and welfare services to the ED’s office and to the Board of Trustees
Receive, screen and direct visitors to the ED’s Office
Establish and maintain a proper filing system for all documents in the ED’s office and support easy retrieval.
Control office stationery, office equipment and sundry cash issued to the ED’s Office.
March 2005–August 2005
Centre Secretary TASO Masindi Service Centre
Key Responsibilities & accomplishments
Receive visitors and ensure that they are given the information they require, or guide them to the appropriate officers
Arrange appointments for the Centre Manager and ensure that they are properly coordinated
Type letters, reports and other documents of the Service Centre
File documents and maintain a proper filing system
Receive incoming mail and distribute them to the appropriate officers
Receive and make telephone calls
Organise welfare services such as refreshments for the Centre Manager’s office
Develop and implement public relations strategies and plans.
Develop, manage and disseminate public relations materials.
Monitor the media and public opinion to ensure projection and protection of TASO's image.
Contribute to the Centre advocacy work.
Plan, coordinate, manage events at the Centre
July 2004–December 2004
Personal Assistant to the Executive Director The Environmental Conservation Trust of Uganda (ECOTRUST)
Key Responsibilities & accomplishments
Coordinate executive communications, including taking calls, responding to emails and interfacing with donors and clients
Prepare internal and external corporate documents for team members and Trust partners
Schedule meetings and appointments and manage travel itineraries
Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
October 2003–June 2003
Administrative Assistant The Environmental Conservation Trust of Uganda (ECOTRUST)
Key Responsibilities & accomplishments
Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information
Answer incoming calls and assume other receptionist duties when needed
October 2002–April 2003
Junior Secretary Internship Training Faculty of Law Makerere University – Kampala (Uganda)
Key Responsibilities & accomplishments
Greet visitors and direct them to the appropriate departments or individuals
Respond to queries in person, via telephone or email
Develop and implement office procedures
Maintain general company record systems to uphold accurate files
Compose letters, memos and emails
Screen documents, book meeting rooms, set up conference calls and take messages
Perform administrative tasks, including filing and photocopying
Education
Sept. 2007–Jun. 2011
Uganda Martyrs University (UMU) Nkozi (Kampala Campus) Uganda.
Award: Master of Arts in Development Studies
June 2007
Mananga Centre for Regional Integration & Management Development Swaziland
Award: Personal Assistant’s Program Certificate
Sept. 2000 – July 2003
Makerere University (MUK) Kampala (Uganda)
Award: Bachelors of Secretarial Studies (BSES) (Hons)
Jan. 1998 – Dec. 1999
Mukono Town Academy Mukono Town (Uganda)
Award: Uganda Advanced Certificate of Education (UACE)
Jan. 1993 – Dec. 1997
Mukono Town Academy Mukono Town (Uganda)
Award: Uganda Ordinary Certificate of Education (UCE)
Jan. 1984 – Dec. 1992
Kawotto Saviors’ Primary School Kajjansi Town (Uganda)
Award: Primary Leaving Certificate of Education (PLE)
Language Proficiency
Language
Written
Spoken
English
Excellent
Excellent
Luganda
Excellent
Excellent
German
Trial
Trial
Skills Attained
1.Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
2.Leadership & Management skills
3.Experience maintaining and prioritizing a Manager’s calendar
4.Ability to work independently
5.Friendly and professional demeanor
6.Exceptional written and verbal communication skills
7.Detail oriented and comfortable working in a fast-paced office environment
8.Exceptional communication skills
9.Superior organization skills and dedication to completing projects in a timely manner
10.Strong sense of responsibility and ability to complete tasks with minimal supervision
11.Experience in provider relations and recruitment.
12.Valid driver’s license with clean driving record
Co-curricular activities
1998 – 1999 Praise and Worship Leader, Scripture Union Club Mukono Town Academy.
2006 – 2008 Prayer Coordinator of Praise & Worship team Christ for all Nation’s Church.
2007 – 2008 Treasurer of the youth Ministry Christ for all Nation’s Church.
References
1.Dick Muhwezi Project Coordinator
TASO Grants Management Unit
Cell: +256 (0-752-***-***
Email: ********@**********.***
2.Mr. Richard K. Wanyama Director Sustainability & Partnerships Mildamy Uganda
Cell: +256 (0-758-***-***
Email: ***************@*****.***
3.Mr. Geoffrey M. Kasozi Accountant/Financial and Economic Analyst Rural Electrification Agency
Cell: +256 (0-712-******
Email: ********@***.**.**
Declaration
I hereby declare that all the information furnished above is true to the best of my knowledge & understanding.
Name Signature:
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