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Records Specialist

Waldorf, Maryland, United States
May 14, 2019

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Patsy Lee

**** ********** *****

Waldorf, Maryland 20602

301-***-**** – Home


Extensive experience in Library Services to include Records Management

Experience in the requirements and procedures of ensuring compliance with all NASA and Federal records management policies.


University of Maryland University College – Sociology, Completed 36 Credit Hours

United States Department of Agriculture Graduate School - Library Science, AA

University of the District of Columbia – Business Administration, Completed 48 Credit Hours


Records Specialist – TRAX International, National Aeronautics and Space Administration (NASA) Goddard Space Flight Center (GSFC) – 2008-Present

Coordination day-to-day operations of the Records Management functions. Facilitates, appraisal, scheduling, handling, storing, retrieval, and preservation of official records. Administers compliance with all NASA and Federal records management policies and requirements. Assists Center Records Manager with special projects.

Specific duties include, but are not limited to the following:

Coordinate record requirements with GSFC Program/Project offices, Science and Engineering laboratories, GSFC contractor organizations, other NASA Centers, as well as other federal agencies.

Maintain GSFC Records Staging Area (RSA), tracks the contents of the GSFC RSA using a records management database, and sign out files as required.

Manage the creation, storage, maintenance, use, preservation, arranging, indexing, and classification of records.

Recommend technically and historically significant documentation for local retention and ensures such material is readily accessible to the NASA community.

Compose brief descriptions of records for use with the records management database.

Prepare and submit periodic status reports as required.

Support the GSFC Records and Forms Managers in the coordination of day-to-day operations.

Interface with Center Records Manager on a daily basis, responding to all oral/written requests.

Ensure GSFC records in both the Marshal Space Flight Center (MSFC) RSA and the Federal Records Center are properly scheduled when Retention Schedules are revised.

Maintain files, spreadsheets, and databases on the location of Center records.

Assist in the modification of the records management database.

Handle inquiries regarding records management policies, procedures and operation of the area. Assistant

Assist the Scientific and Technical Information (STI) Manager with ensuring that the Center is aware of policies and procedures indicated which includes appropriate training and answering questions that come into the STI Office

Review, evaluate and ensure required approval/clearance for STI Technical abstracts, Books, Conference Papers, Conference Presentations, Oral/Visual Presentation, Documents for Public Websites, Journals Articles, and STI formal series reports.

Ensure that timely notification is given to authors, initiators, and approvers of STI either approved or disapproved.

Library Technical Services Specialist – United States Agency for International Development (USAID) – 1998-2008

Managed the day-to-day function of the Interlibrary Loan (ILL) operations for the USAID library. This required fulfilling requests for literature, books, maps, articles, newspapers, thesis and legal cases, on a wide variety of subjects from law, to medicine and health, to history to current affairs and news. Some of these materials were difficult to locate but through the sources and resources of other government, private, educational, legal and medical libraries, I was able to obtain the information and fulfill the requests in a timely fashion meeting the deadline requirements of patrons. Other responsibilities included: Researched online databases or printed material that was critical for USAID patrons and personnel in their research and project, developed and maintained serial subscriptions; problem-solved vendor relationships with serial subscription agents, maintained accurate records of invoices incurred and the proper billing sources as a result of fulfilling interlibrary loan requests, performed original and complex copy cataloging of materials in all formats, verified existing information in MARC records while performing extensive editing of MARC records and assigned Library of Congress classification call numbers utilizing the Dewey Decimal Classification System.

Library Assistant – MACRO International Inc. – 1996-1998

Responsibilities included: Fulfilled interlibrary loan requests, traveled to other libraries to borrow books and copy articles, worked with staff at other libraries reciprocating the Interlibrary Loan Service, performed routine checks to ensure the integrity of the bibliographic and customer databases, compiled and maintained current and past statistics for Technical Services for bibliographic records, staffed the reference desk on a regular basis, and answered incoming calls to the Technical Services Department and determined the appropriate routing of questions.

Acquisition Specialist – Federal Deposit Insurance Corporation FDIC) – 1995-1996

Acquisition Specialist – Aspen Systems Corporation – 1991–1995

Library Assistant – Arnold & Porter Law Firm – 1987-1991

Library Assistant – Herron & Burchett Law Firm – 1986-1987

Library Technician – United States Library of Congress 1980-1986


Experience with the following databases:

Factiva, Lexis, Nexis, Dun & Bradstreet, Dialog, OCLC, First-Search and SIRSI

Computer Skills:

Personal computers using Microsoft Windows, Microsoft Excel, Microsoft Word, various graphics programs and ARCIS.



ARMA International 1998-2008

Special Libraries Association (SLA) 1998-2008

American Libraries Association 1998-2008

Law Librarians’ Society of DC (LLSDC) 1990-1992

Advanced ILL Subsystem 1996-2008

OCLC Connexion 1996-2008


National Archives and Records Administration (NARA) Certification of Federal Records Management Training – 2018

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