ADMINISTRATIVE ASSISTANT LEGAL ASSISTANT

QUALIFICATIONS PROFILE

Multifaceted, goal-driven, and people-focused professional, offering extensive background in providing administrative services, complemented with litigation experience. Known for strong work ethic and commitment to complete complex assignments within strict deadlines, along with multitasking ability to accomplish prioritized workload. Equipped with articulate interpersonal and communication skills in cultivating relationships with diverse levels of individuals, including attorneys, clients, customers, opposing counsel, vendors, and staff. Bilingual in English and Spanish.

CORE COMPETENCIES

Schedule and Travel Coordination Strategic Planning and Execution Policies and Procedures Compliance

Documents Gathering File Maintenance and Reports Preparation Multichannel Communication

PROFESSIONAL EXPERIENCE

Melissa Acosta Freelance Paralegal Services, LLC, Maywood, NJ

Part-time Virtual Administrative Assistant, Florida 2019–Present

Provide assistance to business professionals in all aspects of administrative tasks, which involve creation and revision of legal documents, letter drafting, meeting and conference schedule, call placing, travel arrangements, and audio documents transcription and translation from English to Spanish and vice versa

Housing Opportunities Unlimited, Miami, FL

Relocation Specialist, Temporary 2018–2019

Responded to inquiries and concerns of residents and processed their claims for missing and damaged personal property

Provided important notices and information to residents prior to their respective move-in dates

Managed coordination with residents, movers, and self-storage unit managers to guarantee smooth operations during the move-in day of the residents

Oversaw movers for proper execution of their jobs; residents for adherence to move-in instructions; and delivery personnel for the use of building elevators and trash disposal

Developed, updated, and modified all Excel spreadsheets with regards to resident personal information updates, move-in status, and claim information updates

Succeeded in collaboration with a small team to assist in relocating approximately 250 residents moving them back into their newly renovated rental units

A+E Networks, New York, NY

Legal Assistant to Senior Vice Presidents and Vice Presidents, Legal and Business Affairs 2016–2018

Held accountability for the senior vice president’s day-to-day calendar

Collected files and documents ahead of time for business travel and meetings

Performed drafting of legal documents, correspondence, and email communications

Modified legal distribution contracts; and carried out document comparisons and redlining

Took charge of coordinating ground and air travel arrangements

Organized and dealt with the processing of all expense reports

Arranged schedule of meetings and conference calls

Fulfilled duties in following up with room and call-in logistics

Maintained electronic and paper files in adherence to all control and documentation procedures

Scanned, photocopied, and faxed legal and confidential documents

Handled all incoming and outgoing mail; and purchase of office supplies

Helped visiting clients and attorneys with respect to the reservation of office space, technology, telephone set-up, and other administrative tasks

Lowenstein Sandler LLP, Roseland, NJ

Senior Legal Assistant 2004–2015

Rendered highly confidential and complex administrative assistance to two business partners and two associates

Administered and arranged client monthly billings; and managed preparation of expense reports

Executed drafting of legal correspondence, memos and pleadings

Planned schedule of meetings, which included coordination of conference rooms, procurement of refreshments, and circulation of dial-in information

Dealt with preparing marketing materials, while assisting with events organization and maintaining confidential guests lists on Excel spreadsheets

Settled travel arrangements for the team

Validated completion of timely processes by communicating with clients, outside offices, and other firm department personnel

Made major contributions to liaison communication, meeting arrangements and successful marketing, diversity and inclusion initiatives, and events between the firm and organizations, such as the Hispanic National Bar Association (HNBA), the Hispanic Bar Association of NJ (HBA-NJ), and the Prudential Insurance Company of America

Earlier Positions Held:

Sellar Richardson PC, Roseland, NJ

Assistant to the Managing Partner

Wilson, Elser, Moskowitz, Edelman & Dicker LLP, Newark, NJ

Legal Assistant

VOLUNTEER EXPERIENCE

American Red Cross, South Florida Region

EDUCATION

Associate of Applied Science in Business Administration and Hospitality Management, 2016

Essex County College, Newark, NJ

PROFESSIONAL DEVELOPMENT

License:

Notary Public, State of Florida, Valid Until: Nov 2022

LinkedIn Certifications:

Embracing Change Giving Your Elevator Pitch Jodi Glickerman on Pitching Yourself

Course:

Travel and Conference Planning, Katherine Gibbs Business School, Montclair, NJ

AFFILIATIONS

American Society of Administrative Professionals (ASAP) National Notary Association (NNA)

TECHNICAL SKILLS

E-Filing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

Workshare and Filesite Document Management System

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