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Executive Assistant Administrative

Location:
Atlanta, Georgia, 30342, United States
Salary:
55000
Posted:
May 16, 2019

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Resume:

Resume of Margaret O'Reilly

**** ********* *****, #***

Atlanta, GA 30342

Phone: 770-***-****

Home: 404-***-**** ac9d8y@r.postjobfree.com

ac9d8y@r.postjobfree.com

Objective:

To obtain a position as Executive Assistant/Administrative Assistant or Office Manager with a company that offers security and professional growth as well as a challenging and professional environment.

Professional Summary:

Administrative professional with 20 years of experience in a corporate environment. Roles ranging from receptionist, administrative assistant, executive assistant and office manager.

Professional Experience:

Executive Assistant (This is a contract position)

Richard Bowers & Co - January 2018 to present

Preparing surveys, i.e. calling and setting up appointments for itinerary, obtaining information from company data base system, putting in final presentation format. A survey primarily consists of a cover letter, building information, area map guide and company information.

Running database reports for tracking property and survey information.

Putting together presentation packages. These packages can be very detailed and time consuming to prepare and bind.

Setting up folders on new listings.

Have knowledge of availability of property.

Run reports on CoStar and STDB.

Front desk relief.

Executive Assistant

Batson-Cook Construction – April 2016 - November 2017

Support the President /CEO, COO and CFO.

Maintained very heavy calendars and travel schedules.

Reconciled the CEO’s Amex monthly statement.

Reconciled my own purchase card monthly statement.

Approved invoices in Viewpoint on a weekly basis

Organized Monthly GM meeting to include ordering breakfast and lunch.

Organized an off-site two (2) day conference for the leadership team of 45 people which included choosing the venue plus the menu, making sure everything was set up properly and ran smoothly with no problems.

Set-up quarterly Project Review meetings with the parent company executive including. combining all project reports and project photos in seven 3” binders.

Set-up quarterly Focus meetings including power point or prezi presentations.

Maintained the office and break room supplies.

Troubleshoot office equipment for problems.

The CEO is part of several Peer Groups which I would book travel and lodging for them when they traveled to Atlanta for meetings.

Set up tele-conference calls when tele-conferencing when needed.

Took the CEO’s vehicles for repair as needed.

Executive Assistant/Property Coordinator

OliverMcMillan Commercial Developer – Buckhead Atlanta September 2014 – April 2016

Buckhead Atlanta is a mixed use complex in the heart of Buckhead.

Maintain the day to day operations of the Shops Buckhead Atlanta property management office.

Onboard new employees to include all online employee paperwork.

Organize bi-weekly staff breakfast. Set up and clean up.

Organize tenant committee lunches.

Take meeting minute for Property Management meeting, Security meeting and Parking meeting.

Go to City Hall when necessary.

Communicate with tenants on a regular bases regarding any complaints or issues they may have. Arrange for the necessary repair.

Reconcile the property Amex statement monthly.

Maintain the office supplies including break room supplies, retail concierge, residential concierge and engineering.

Troubleshoot any equipment problems.

Maintain the tenant emergency contact list.

Update insurance certificate information.

Arrange new hire meet and great with managers.

Up-date tenant resource guide.

Up-date new hire learning guide.

Assign and set up tenant mail boxes.

Organize all travel arrangements. (This can be at a moment’s notice).

Manage 4 calendars.

Maintain all retail lease files.

Maintain petty cash.

Keep up with the property directories and make sure all elevators are stocked daily.

Up-date the parking and valet report weekly.

Organize the quarterly Buckhead Atlanta Moment (BAM) ceremony including catering.

Up-date monthly tenant sales figures.

Enter weekly parking figures into the Parking Dashboard.

Executive Assistant/Office Manager

Williams Lea Corporate Information Solutions, October 2011 - September 2014 (Contract Position)

Supported 2 Vice Presidents and 3 Directors.

Maintained the day to day operations of the Atlanta office (Staff of 44 employees).

Purchased all supplies including break room supplies.

Maintained all office equipment including laptops and land line phones. Worked closely with the IT department to trouble shoot IT problems.

Acted as the Atlanta office HR representative. Completed all the paperwork for new hire on boarding, setup blackberries, ordered business cards, and set up land line phones for each new employee.

Made travel arrangements for 2 Vice Presidents and 3 Directors including Hotels, black car pickup.

Prepared the Decks for the By-weekly Team Meetings.

Set up WebEx conferences.

Arranged lunch and dinner meetings for the Leadership team. Arranged Events including booking the venue and choosing the menu.

Did expense reports for the Leadership team including my direct reports.

Managed all calendars.

Reconciled the purchase card statement every month.

Executive Assistant to President CEO and Event Planner, Travel Coordinator

France Publishing Company, December 2008 - Sept 2011

This position is very detailed oriented and required a lot of follow-up.

Preformed many confidential duties

Prepared insertion orders for 9 magazines.

Worked as executive assistant to the President and CEO

Performed general executive assistant duties on a daily bases, including dictation, by word or by tape

Scheduled travel arrangements for company conferences/conventions including air, hotel, and ground transportation for up to 30 attendees at a time

Confirmed booths, furnishings, hotel etc for large conventions throughout the country

The large conventions are booked up to a year in advance and require a high level of detail in order to ensure the conventions run as planned.

Scheduled personal travel arrangements, hotel, and ground transportation for President and family

Checked and cost coded all expense reports for employees who travel

Communicated with clients both by phone and e-mail on behalf of the President, CEO

Planned and arranged dinners and breakfast for sales meetings

Executive Assistant, Personal Assistant and Event Planner to the Chairman, CEO Lanier Parking Systems, Inc. Atlanta, GA, November 2004- November 2008

Lanier Parking Systems is a Parking Management and Alternative Transportation company with locations in 34 cities throughout the US.

Executive Assistant:

Established professional relationships and worked effectively with internal individuals as well as many external professionals such as the Mayor of Atlanta, City Council, CEO's and top Executives of many Atlanta Fortune 500 companies

Assisted in the day-to-day operations of the Chairman, CEO office

Performed all correspondence and travel arrangements, including hotel and ground transportation

Monitored all incoming telephone calls as well as troubleshooting complaints to the chairman's office

Prioritized and processed all incoming mail

Typed memos, letters and e-mails

Coordinated internal and external board meetings

Arranged business luncheons and dinners at many Atlanta restaurants

Prepared all expense reports for the Chairman, CEO

Performed highly confidential administrative and secretarial duties for the Chairman, CEO

Made judgment calls in the absence of the Chairman, CEO

Scheduled and maintained the Chairman, CEO's calendar and meetings

Worked on many special projects, including fundraisers for local political candidates.

Personal Assistant: including but not limited to the following:

Maintained the up-keep of two estates including maintenance coverage for cars, boats, and pool and tennis court

Registered the children for sport activities, school, and music classes

Purchased all school supplies and sports activities supplies

Arranged for groceries to be delivered to the many residences the family stayed in throughout the country and internationally

Scheduled all family activities while on vacation (ski rentals, bike rentals, restaurant reservations etc.

Event Planner: included but not limited to the following:

Supervised and arranged many high profile political events, which included hiring the caterers and rental suppliers

Worked with florist for arrangements. Purchased all refreshments for events. Arranged the valet service and security

Executive Assistant, Richardson Development Group (Contract Position)

THE NEW WORLD OF COCA-COLA, Atlanta, GA, January 2003 –November 2004

As point person for RDG, on The New World of Coca-Cola Project, I established relationships and worked effectively with internal individuals of The Coca-Cola Company as well as many external individuals

Scheduled domestic travel arrangements to include air, hotel and ground transportation

Established and maintained the project central filing system

Answered all incoming phone calls and handled or redirected as appropriate

Prioritized and processed incoming and outgoing mail

Acted as Human Resource manager for RDG

Performed monthly billing to The Coca-Cola Company for RDG

Handled accounts payable for RDG

Prepared all expense reports to be presented to The Coca-Cola Company for payment

Registered, met, greeted and escorted visitors to The Coca-Cola Company

Maintained the Design Meeting Schedule for the entire team

Worked on many confidential documents

Education:

Presentation Convent School - Dublin, Ireland

Rutledge College - Greenville, SC, 1980 -1984, Associate Degree – Business Administration

Kennesaw State University - Kennesaw, GA 1990, Paralegal Courses

Software:

Microsoft Office, Lotus Notes, Concur Travel and Expenses, STDB, CoStar. Commercial Board Exchange and Very heavy Calendaring. Adobe Acrobat, Outlook and website interface, WebEx.



Contact this candidate