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Objective Statement:

Seeking a challenging position in a reputed firm to use and improve my skills in planning, analyzing, project coordination, administration and document management system. Career Profile:

Expert and qualified Project Administrator / Coordinator, Executive Assistant and Lead Document Control with 18 yrs. experience in the Middle East (Qatar, Dubai-UAE and North Africa countries i.e. Tunisia and Morocco) with excellent knowledge of business requirements and project handling. Key skills, core competencies and strengths are as follows:

Extensive knowledge in project administration / coordination in Real Estate Industry, Consultancy, Project Management and Contracting Firms.

Proficient assistant to the higher management and involved in the projects ranging from governments to private international projects including Doha Metro Projects, mix used development from high to low rise buildings, stadiums, and infrastructure projects etc.

Proficient in taking Minutes of Meeting (MOM) and meeting Agenda (s).

Familiar in preparing project schedules, responsibilities charts and progress report generation.

Proven ability to read & analyze various types of incoming letters, documents and submission & reports and determine their significance and proper distribution to the concerned teams.

Very efficient in coordinating with all the participants of the projects to achieve project goals.

Ability to meet deadlines and set target dates and can work under pressure with minimal supervision.

Controlled incoming and outgoing technical documentation coordinated with multidiscipline teams.

Familiar in using various software like Aconex with workflow, Primavera Expedition (Projects Control) and 4Projects.

Major role in coordinating between clients and technical teams for the projects which have key constraints like complex scope, time and cost.

Managed all the documents for contracts from bidding to commissioning of projects.

Experienced in creating innovative forms and Business Management System (BMS) to help speed-up the work flow within the projects i.e. Key Issues Register, Project Development Plan (PDP), Value Engineering Sheet, Change Control Forms, Contract Management Forms, Tendering Management Procedure Forms and etc.

Managed documents pertaining to Request for Change (RFC), Client Instruction (CI) and Variation Orders (VO).

Multi-tasking: capable to handling multiple projects concurrently.

Trained to perform in difficult and complex situations including specialized office support work to the teams.

Document Management System Skills: Proficient in creating a structure for Document Management System.

Capable of overall handling of Documentation Management System.

Other attributes: Team Player, Fast-Learner, Hardworking, Honest, with strong analytical skills and can work in multi-cultural work environment.

Ma. Victoria Pajarillo Bacsafra

Al Ghanim, Doha, Qatar

Mobile# +974-********

E-mail Address: ac9cpd@r.postjobfree.com

LinkedIn: Victoria (Pajarillo) Bacsafra

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Professional Work Experience:

Egis International - Doha, Qatar

Documents Controller / Documents Specialist - From October 2015 to Present Reporting to the Document Control Delivery Manager under Projects Control Department, I’m in-charge integrating with our clients organization and responsible for the projects document control administration through the Aconex system.

Project Handled:

Doha Metro – Major Stations (Education City and Msheireb Stations), Doha, Qatar Duties and Responsibilities:

Responsible for the day to day document management workload.

Navigate important documents.

Regulate the transmission of all projects documents (drawings, procedures and administrative documents) between the company, partners and contractors.

Process workflow via Aconex i.e. letters, submittals etc.

Prepare Weekly Report i.e. Correspondence Log / Status and Materials.

Follow existing project document control procedures.

Administer the Aconex online document management system

Manage Correspondence Log along with the status of the documents and process workflow.

Attend progress meetings as required.

Process Contractor / PMC documents and engineering deliverables.

Interact with other disciplines, partners, vendors, contractors and provide reports.

Provide technical assistance to the project team as required

Main navigator of deliverables and outstanding issues pertaining to the projects documentation management system.

Key Achievements:

Established a well-control Correspondence Process.

Proven ability on delivering consistent reports on timely manner.

Proven ability to read & analyze various types of incoming letters, documents and determine their significance and proper distribution to the concerned teams.

Multi-tasking, with strong coordination skill, administration skill & document control.

Strong Great team-worker - adaptable and flexible KEO International Consultant - Doha Qatar

Projects Coordinator - From April 2012 to April 2015 Projects Handled:

Qatar 2022 FIFA World Cup Al Wakrah Stadium, Doha, Qatar

Al Ain Mixed-Use Development, Al-AIn, U.A.E.

Jeddah Housing Complex, Jeddah KSA

Doha Zoo, Doha, Qatar

Asghal North Road Projects, Doha, Qatar

Katara Projects i.e. Plaza South Mall, Marine Restaurant, Beach Club, Al Kass & Al Diwari Sports, Doha, Qatar

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Aspire Zone, Doha, Qatar

Duties and Responsibilities:

Work in coordination with Design Review Services Director (DRSD), Design Review Services Manager

(DRSM) and Design Review Team (DRT).

Responsible for coordinating the efforts of the reviewers in producing and delivering the Design Review Report (DRR) successfully.

Collates all Design Review Reports and consolidates them into a one complete and comprehensive DRR for each project then forwards the said reports on to the DRSM for final QA/QC and for formal issuance to the Design Manager (DM) and the client.

Assist the Design Review Manager in preparing tender bids, pre-qualification documents and development of proposals for new work.

Provide and maintain a calendar system through MS Outlook that monitors the required schedule dates of all workshops and DRR’s and sends reminders to reviewers of due dates.

Establish a strong line of communication with the DRSM and all Design Reviewers for the purpose of ensuring that the DRR is delivered on time as per the agreed schedule dates and that the DRR is consolidated and formatted according to DRS approved standards.

Provide guidance and training to all reviewers regarding DRS operational systems and processes and others as required.

Assist with the development and coordination of the Design Review Report (DRR).

Implements the approved QA/QC procedures.

Prepare and maintain monthly & quarterly reports for the management, data bases, filing, schedules and other administrative and secretarial duties.

Coordination between all the various departments which are at work in a project.

Implements “Project Schedule Calendar Template” of active projects use for monitoring and tracking of commencement date and submission date of the DRR.

Assists in preparation of Design Review Services Manual and updating.

Assists the Director & Manager in forecasting project revenue.

Assists the Director & Manager in preparing the Business Plan (BP) and in-charge of updating the BP accordingly.

Analyze and monitor the project reports to sort out issues in documentation section.

Communicate with all relevant discipline reviewers and ensure reports are correct and on schedule.

Ensure all design reviewers follow correct processing and formatting of reports.

Lead, maintain and give guidance to the team regarding the Document Management System.

Provide and maintain the highest quality of Design Reviews to ensure clients receive the best value for money.

Key Achievements:

Successfully worked with a diverse range of people within a pressurized business environment.

Proven ability to prioritize a range of demands, meet deadlines and maintain accuracy in a high volume work environment and met deadlines in submitting various technical reports to the management and various clienteles i.e. in FIFA, Al Wakrah Stadium, despite of stringent deadline in submissions of various Design Review Report, I met the deadlines and assisted the Design Review Manager with my utmost commitment and effort, also I managed to coordinate the team from different disciplines from time to time to track the status of their review and to make sure that the given time for the review is on schedule.

Proven ability to read & analyze various types of incoming letters, documents and submission & reports and determine their significance and proper distribution to the concerned teams.

Proven ability to manage heavy calendar schedules requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings.

Experienced at working with others to generate innovative ideas for reports, plan and complete projects.

Generated innovative various forms to track various issues, deadlines, and priorities at work.

Efficient in strong planning, organizing and monitoring abilities - an efficient time-manager. Page 4 of 8

Proven ability assisting the managers / team with good interpersonal skills, motivates and encourages them in positive manner.

Competent user of Microsoft Office (Excel, Word, PowerPoint, Outlook). Sport Cities International (Bukhatir Group, UAE & Tunis & Morocco, North Africa) Executive Assistant to the C.E.O. cum Projects Coordinator, February 2009 – March 2012 (UAE and North Africa countries).

Projects Handled:

Tunis Sports City, (Master planning and Plot Selling’s)Tunisia, North Africa.

Hercules Star Resort (HSR) 5 stars Hotel (112 suites & rooms), 70 Villas, 1 guest Villa, Two story underground parking for 300 cars (9100 m2), Offices and Conference & banqueting facilities, Leisure Center (tribunes above storage and maintenance facilities, sport fields). Duties and Responsibilities:

Provided high-quality support to the CEO, Development Managers and Directors of the company in administration works mainly in technical documentations and commercial matters.

Assisted the Design Manager / C.E.O. and Development Managers in establishing Project Development Plan, and various innovative templates and forms for the project (s).

Acted as a main Navigator of important issues that has triple constraints in the project / operation such as Scope, Time and Cost.

Coordination with different departments and stakeholders.

Assisted the CEO and Managers in preparation of monthly reports & various presentations.

Point of contact via internal and external stakeholders.

Administrator of technical documents like Design Guidelines /Plot Guidelines; Contract / Commercial documents; and confidential documents.

Carried out tasks such as writing and maintaining documentation and acquiring ready reports and statistics as required.

Developed and implemented various administrative procedures.

Supervised CEO’s Calendars / Appointment with different stakeholders.

Assisted the Development Manager’s in preparing RFP.

In-charge for Tender Bids and prepared evaluation analysis for the tender bids received.

Established and maintained Projects Schedule Tracking Sheet and Projects Deliverables Tracking Sheet and Key Issue Register.

Established Business Management System (BMS).

Established Documentation Management System (DMS).

Prepared meeting agenda and minutes of meetings (for Executive Levels workshops / meetings).

Handled and offered actual trainings to the Admin. Staff i.e. Document Controllers in Morocco and Tunisia).

Over-all monitoring of documents / technical submittals from various Consultants if the documents are log and receives accordingly and track the original drawings and monitor the revisions.

Organized weekly meeting via Video Conferencing from our Head Office (UAE) to site office in Tunisia by giving an updates, discussing important issues, and improvements regarding the documentation management system and project status.

Navigated important issues, outstanding issues, and issues implicating time, cost and money matters

(i.e. change order, claims and variation order etc.).

Verified important and urgent documents are receives on time, and convey it to the concerned person for their information / action

Monitored/supervised all outstanding issues, if the concerned person (from consultant / management team) has actually replied, commented or have taken actions on the documents.

Ensured that precise and reliable information readily available, whenever is required. Page 5 of 8

Established a standard protocol for Documentation management system.

Coordinated and shared knowledge on document control process and procedure within the team.

Supervised all contract (s) record to properly receives, log and track all various types.

Established central repository for Urban Planning & Design Dept. (to secure the documents from unforeseen breakdown of the system).

Established proper reference number for the in and out-going correspondence (s) and ensure that the documents has been received / delivered with proof of receipt.

Established an innovative Documentation Management System in UAE and North Africa region. Key Achievements:

Proven ability to navigate important issues that has triple constraints in the project / operation such as Scope, Time and Cost.

Proven ability to manage heavy calendar schedules requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings.

Proven ability in taking minutes of meeting / prepared meeting agenda in professional manner.

Established and maintained Projects Schedule Tracking Sheet, Projects Deliverables Tracking Sheet and Key Issue Register.

Proven ability to read & analyze various types of incoming letters, documents and submission & reports and determine their significance and proper distribution to the concerned teams.

Contributed / Assisted the QA/QC in setting-up an innovative Business Management System.

Enhanced efficiency by giving training to Administration Staff regarding Documentation Management System and to familiarize them regarding the communication protocol within the organization.

Established an innovative Documentation Management System along with protocol.

Candidate as “Best Project Coordinator”

Competent user of Microsoft Office (Excel, Word, PowerPoint, Outlook). SAMA DUBAI (Member of Dubai Holdings, Project Developer, Governmental Sector)-Dubai, U.A.E. Project Coordinator (Portfolio Management Dept.) cum Lead Document Control - 2007 February - December 2008

Projects Handled:

Lagoons, Dubai, U.A.E.

Jumeirah Lake Towers, Dubai, U.A.E.

Duties and Responsibilities:

Assisted 07 Development Manager’s at Portfolio Department in General Administration and Technical documentation works.

Navigator / Chaser of outstanding issues between various parties.

Assisted the Development Managers to follow-up critical items and activities on a priority basis.

Assisted the Development Manager’s (DM) in preparing Business Plan and Feasibility study of the projects.

Developed & Implemented system such Action Template for Development Manager’s for fast track of important issues.

Developed / implemented Milestone Template to track vital program / schedules of deliverables from MDS (Master Delivery Schedule).

Developed / implemented Tracking Sheet for Architectural Design Submissions enables to monitor the status of all the Architectural Deliverables are submitted on time.

Prepared meeting Agenda (s) and took-up minutes of meetings and distributed it to all attendees.

Developed project correspondence tracking system and establish a central repository of documents in one secure Drive for fast tracking of documents.

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Lead Document Control and System Administrator (For entire Sama Dubai Team) Duties and Responsibilities:

Managed 12 nos. of Document Controller (DC’s) in different areas / zone but under one department.

Established a structure/workflow intended for Document Control Unit specialized in technical matters relevant to the project and have adapted for the entire projects.

System Administrator of ACONEX software on behalf of the Client for the Lagoons Project and provided trainings’ to the staffs.

Created a structure for Documentation Management System and have integrated on the system.

Implemented / managed the document management system ensuring a timely and accurate update of the documents.

Navigated important issues, outstanding issues, and such issues implicating time, cost and scope (i.e. claims and variation order).

Monitored/Updated any changes and modifications to the documents ensuring that all project personnel are aware of and adhere to the requirement of any changes in the document control procedure.

Liaised with project team members regarding preparations of all technical submissions.

Ensure all submissions have relevant approvals are formally recorded and necessary changes are managed and recorded in a timely manner.

Managed / controlled all the attributes required on the system / software.

Established a protocol on how to use the system (software) through “ACONEX” Key Achievements:

Successfully worked with a diverse range of people within a pressurized business environment.

Proven ability to read & analyze various types of incoming letters, documents and submission & reports and determine their significance and proper distribution to the concerned teams.

Proven ability to manage heavy calendar schedules requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings

Successful implementation of innovative forms such as Action Template for Development Manager’s for fast track of important issues; Milestone Template- to track vital program / schedules of deliverables from MDS (Master Delivery Schedule).

Strong Great team-worker - adaptable and flexible

Strong coordination skills with which to develop cordial relationships with other supervisors and associates and complete projects.

Administrator of Aconex for the entire organization of Sama Dubai.

Implemented an innovative Document Management Structure integrated on the system along with project instruction manual, and protocol.

Qualified and successfully completed various Trainings given by the company, Sama Dubai such as:

- Project Management Tools and Techniques – with PMTT: 24 Professionals Development Units; Taken at SMG Academy, Project Management Institute, Registered Education Provider in Dubai, UAE..

- Microsoft Power Point 2007, Level 1 & Level 2; Taken at New Horizons Computer Learning Center in Dubai, UAE.

- Microsoft Excel 2007, Level 2; Taken at New Horizons Computer Learning Center in Dubai, UAE.

MORGANTI GROUP INC. - INTERNATIONAL DIVISION - Dubai, U.A.E. Project Secretary cum Document Controller - 2005 December to 2007 February PROJECT: JUMEIRAH LAKE TOWERS-X CLUSTER (3 Nos. of High Rise Buildings), Dubai, U.A.E. Page 7 of 8

Duties and Responsibilities:

Assisted 12 Engineers as a support in various line of works i.e. Administration and documentation functions.

System Administrator of Primavera Expedition-Projects Control.

In-charge for all technical Submittals such as : Shop Drawings, Inspection Request, Daily Reports, Materials Submittals, Request for Information (RFI) along with execution / distribution of the Documents to the concerned parties.

Logged & Scrutinized all technical submittals, Letters (In & outgoing) through Primavera-Expedition software in able to monitor the status of the documents and urgency as well.

Summarized / collate comments as per the given Circulation Memo regarding Technical aspect (s) with huge attachments.

Prepared Agenda & took-up minutes of meetings and distributing to the concerned parties.

Followed-up pending issues and requirements to the main-Contractor.

Handled schedules / appointments of the Project Manager and Engineers to various associates.

Handled important issues that needs to convey and inform to the client and associate.

Handled variation order, and claims of the project/s. Participated in monthly reports submitted to the client and to our Area officer. Navigator of important issues. Key Achievements:

Multi-tasking, with strong coordination skill, administration skill & document control.

Proven ability to read & analyze various types of incoming letters, documents and submission & reports and determine their significance and proper distribution to the concerned teams.

Proven ability in preparing various reports.

Administrator of Primavera Expedition software’s, and have given trainings to all the Engineers within the team members.

Established Documentation management system.

Qualified and successfully completed the following training course given by the company, Morganti Int’l.

- Primavera Expedition for Project Controls (E202 Course) – with PDU’s Awarded = 19.5; Taken at Collaboration, Management & Control Solutions (CMCS), Project Management Institute, Registered Education Provider in Dubai, UAE. PROCON CO., L.L.C., Dubai, U.A.E.

Position Held: Executive Secretary cum Document Controller - 2004 April-Up to November 2005 SHEPHERD GENERAL CONTG. CO. L.L.C., Dubai - U.A.E. Position Held: Secretary cum Document Controller - 2002 June – 2004 to March 2004 VICTORIAN WOODWORKS, INC., Manila-Philippines

Position Held: Assistant Plant Head - 1994-2002

Training Seminars / Workshop Attended-Manila, Philippines Supervisory Training Course

Business Correspondence and Effective Communication Customer Service Training

Handling Customer Complaints

Education

PMP-Project Management Tools and Techniques Course conducted by Project Management Institute, Dubai-UAE

Primavera “Expedition” Version 10 for Project Control – Project Documentation Management System conducted by CMS, Dubai-UAE

Alejandro Institute of Technology- Computer Science Page 8 of 8

Systems Technology Institute, Philippines (S.T.I)

Tutorial Training Program (Completed)

Lotus 123, WordStar & DBase III+

Other Upgraded Computer Training Courses (With Certificates) Branding Strategy - To identify the Benchmark of the projects ACONEX (Australian Construction Exchange) – April ‘2007, Dubai, UAE BRANDING STRATEGY WORKSHOP-Completed – March 2007, Dubai, U.A.E MS Office 2007 - Completed – June 2008, Dubai-U.A.E. PC Assembly Course - Completed – December 2002 - Dubai-U.A.E. MS Word 2000 - Completed – May 2003 - Dubai-U.A.E. MS PowerPoint 2000 - Completed – May 2003 - Dubai-U.A.E. PC Networking Course - Completed – May 2003 - Dubai-U.A.E. Achievements

Outstanding Students (3rd Placer-Batch #12) - PC Assembly Course, Dubai-U.A.E. Best Group

Best in Technical Presentation (Batch#4) - MS PowerPoint ‘2000, Dubai-U.A.E. Organization

Filipino Association for Computer Excellence (FACE) - Assistant Trainer, Dubai-U.A.E. Training Seminars / Workshop Attended-Manila, Philippines Supervisory Training Course, Particle Board Plant Operations Training Course, Business Correspondence and Effective Communication, Customer Service Training and Handling Customer Complaints. Personal

Nationality : Filipino

Date of Birth : 24 April 1972

Sex : Female

Religion : Roman Catholic

I hereby certify that all my information stated above is true to the best of my knowledge & belief.

MA.VICTORIA P. BACSAFRA

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