Customer Service Representative
Resume:
Carolyn Ovando. 240-***-****
Experience
CJS Builders LLC
Accounting Specialist / Administrator
February 2016– September 2018
Working with APM on SMA (sub master agreements), and COI, (insurance)
Maintain all customer contact information and billing records
Handle all accounts receivable invoicing and manual monthly billing
Insurance-Reconciliation of bills, various insurance audits
Process check runs according to schedule. Process billing adjustments
Daily client invoicing. Invoice filing, both electronically and manually
Generate lien waivers and other documentation required for payment
Knowledge of G702 -G703 - AIA forms
Monthly Reconcilitions
Annual preparation of 1099 information
Bank and Credit Card Reconciliations
Daily mail opening and sorting,
Responsible for full cycle Accounts Payable, including data entry of invoices, coding to the general ledger and the check run of 300-400 checks weekly
Supervised & Observed 7 to 10 Staff contractors on sub Bids Managed & met goals
Enter and track change proposals. Enter and change orders
Analyzed, processed and distributed expense reports
Act as an Administrator & customer service representative as needed
Rose Associates
Timber-Scan & Timberline Consultant
2013 – 2015 (contract)
Assist with monthly requisitions for payment and electronic backup of all associated
Maintain complete and accessible hardcopy and electronic (MFiles) files for historical reference/compliance reason
Enter vendor payables into Production or Timber-scan system and cut checks
Ensure checks and invoices are scanned into On Base
Track project funding, ensure booking into Production, and disburse checks
Pay Real Estate taxes and other bills as directed for multiple buildings
Create and maintain tracking logs for insurance certificates and ensure insurance certificates
Calculate and pay development fees due Rose Associates
Complete special requests and create customized spreadsheets and documents for project owners, Development and Construction
Kratos/HBE Government Security Cameras
Project Accountant
June 2012 – April 2013
Timberline Purchase Order entries
Maintained both Job cost with scope and cost codes with scope
Identified delinquent accounts and insufficient payments
Notified customers of insufficient payments
Received and entered payments, verified checks, processed bank deposits
Matched packing slips to invoices and entered invoices daily
Maintained files for A/P & A/R, reports and documentation
Scheduled and printed A/P checks weekly
Kiewit MD 200
Accounts Payable and Receivable Specialist
2010 – 2012
Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software
Process check requests and Team Member reimbursement requests
W9 information into Timberline system and process weekly check runs
Knowledge of the commercial construction and accounts payable process and the related company policy and procedures
On time payment to subcontractors
A&B Contractors, Residential and Commercial
Accountant
2006 – 2009
Accounts Payable Specialist using Timberline and QuickBooks
Daily entry of invoices into multiple database systems
Strong customer service to your internal and external clients
Daily management of outstanding A/P
Process check runs according to schedule
Invoice filing, both electronically and manually
Vendor and Site inquiries
Annual preparation of 1099 information
Rebilling of overhead invoices to various inter State company’s accounts
Participation in special projects
Daily bank reconciliation
Responsible for full cycle Accounts Payable, including data entry of invoices, coding to the general ledger and the check run of 300-400 checks weekly
Supervised & Observed 7 to 10 Staff contractors on sub Bids Managed & met goals
Analyzed, processed and distributed expense reports
Act as an Administrator & customer service representative as needed
Education
Montgomery County Community College
Criminal Justice, Accounting Minor
New Jersey Notary Public
Technical Skills
Timber-Scan & Timberline, (AP, AR, PO, JC, GL, CM), Peachtree, SAP, PeopleSoft, Buildtopia, Med Tec, Replicon, Scanning Images, Word, Excel, v-look up’s, Power Point, & Outlook
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