Carolyn Ovando. 240-***-****

Experience

CJS Builders LLC

Accounting Specialist / Administrator

February 2016– September 2018

Working with APM on SMA (sub master agreements), and COI, (insurance)

Maintain all customer contact information and billing records

Handle all accounts receivable invoicing and manual monthly billing

Insurance-Reconciliation of bills, various insurance audits

Process check runs according to schedule. Process billing adjustments

Daily client invoicing. Invoice filing, both electronically and manually

Generate lien waivers and other documentation required for payment

Knowledge of G702 -G703 - AIA forms

Monthly Reconcilitions

Annual preparation of 1099 information

Bank and Credit Card Reconciliations

Daily mail opening and sorting,

Responsible for full cycle Accounts Payable, including data entry of invoices, coding to the general ledger and the check run of 300-400 checks weekly

Supervised & Observed 7 to 10 Staff contractors on sub Bids Managed & met goals

Enter and track change proposals. Enter and change orders

Analyzed, processed and distributed expense reports

Act as an Administrator & customer service representative as needed

Rose Associates

Timber-Scan & Timberline Consultant

2013 – 2015 (contract)

Assist with monthly requisitions for payment and electronic backup of all associated

Maintain complete and accessible hardcopy and electronic (MFiles) files for historical reference/compliance reason

Enter vendor payables into Production or Timber-scan system and cut checks

Ensure checks and invoices are scanned into On Base

Track project funding, ensure booking into Production, and disburse checks

Pay Real Estate taxes and other bills as directed for multiple buildings

Create and maintain tracking logs for insurance certificates and ensure insurance certificates

Calculate and pay development fees due Rose Associates

Complete special requests and create customized spreadsheets and documents for project owners, Development and Construction

Kratos/HBE Government Security Cameras

Project Accountant

June 2012 – April 2013

Timberline Purchase Order entries

Maintained both Job cost with scope and cost codes with scope

Identified delinquent accounts and insufficient payments

Notified customers of insufficient payments

Received and entered payments, verified checks, processed bank deposits

Matched packing slips to invoices and entered invoices daily

Maintained files for A/P & A/R, reports and documentation

Scheduled and printed A/P checks weekly

Kiewit MD 200

Accounts Payable and Receivable Specialist

2010 – 2012

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software

Process check requests and Team Member reimbursement requests

W9 information into Timberline system and process weekly check runs

Knowledge of the commercial construction and accounts payable process and the related company policy and procedures

On time payment to subcontractors

A&B Contractors, Residential and Commercial

Accountant

2006 – 2009

Accounts Payable Specialist using Timberline and QuickBooks

Daily entry of invoices into multiple database systems

Strong customer service to your internal and external clients

Daily management of outstanding A/P

Process check runs according to schedule

Invoice filing, both electronically and manually

Vendor and Site inquiries

Annual preparation of 1099 information

Rebilling of overhead invoices to various inter State company’s accounts

Participation in special projects

Daily bank reconciliation

Responsible for full cycle Accounts Payable, including data entry of invoices, coding to the general ledger and the check run of 300-400 checks weekly

Supervised & Observed 7 to 10 Staff contractors on sub Bids Managed & met goals

Analyzed, processed and distributed expense reports

Act as an Administrator & customer service representative as needed

Education

Montgomery County Community College

Criminal Justice, Accounting Minor

New Jersey Notary Public

Technical Skills

Timber-Scan & Timberline, (AP, AR, PO, JC, GL, CM), Peachtree, SAP, PeopleSoft, Buildtopia, Med Tec, Replicon, Scanning Images, Word, Excel, v-look up’s, Power Point, & Outlook

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