Executive Assistant Administrative
Resume:
Barbara A. Lentz
San Jose, CA *****
**********@*****.***
PROFESSIONAL EXPERIENCE
Stanford University School of Medicine February 2019- April 2019
Executive Assistant to Harry B. Greenberg,M.D. Associate Dean of Research &
Executive Assistant to Rohit Gupta Executive Director, Biobank & Clinical Research Services (CTRU)
Coordinated and managed complicated calendars
Managed heavy business expense reporting using Oracle Financials
Coordinated extensive travel and obtained multiple Visa’s
Prepared and Organized all meeting materials
Served as liaison with professional and personal relationships including company executives, Hospital Board Members, vendors and educational and professional institutions
Screened and answered all calls and emails.
MD Admissions Coordinator October – February 2019
Provided Support to Dr. Iris Gibbs.
Administering the day of logistics for 13 Multiple Mini Interview (MMI) events.
Prepared and organized all materials necessary for Multiple Mini Interview (MMI)
Screened and answered all calls, emails and coorespondenses in a timely mannor.
Utilized Box, Amp, Mesa, Signup Genius and Outlook
Mohammed S. Qayyum, M.D., PhD, FACC, FSCAI, FRCP June 2014 - July 2018
Executive Administrative Assistant
Provided executive support and personal support to a very busy Interventional/Invasive Cardiologist.
Managed complicated surgical schedules for the call group and personal calendars, meetings, and calls via Outlook.
Coordinated extensive and intricate professional and personal travel arrangements for the physician and his team.
Prepared business expense reports using and Excel.
Screened and answered calls, emails, and correspondence with professionalism and in a timely manner.
Answered all 6 phone lines with the aid of one assistant.
Served as liaison with professional and personal relationships including company executives, Hospital Board Members, vendors and educational and professional institutions.
Interfaced with clients, high-level executives, project teams, vendors, and end users on a frequent basis.
On behalf of the Physician, updated and tracked delegated tasks to ensure progress to deadlines.
Created financial analysis portfolios with presentations and Excel reports.
Planned and coordinated department events, such as parties, volunteer activities, dinners and off-site meetings.
Provided Accounts Payable support by ensuring the timely payment of invoices, credit cards.
Processed payroll through ADP & Paychecks.
Researched and purchased business and personal items as required.
Cardiographix’s Inc.
David Hyun, M.D. & Mohammed S. Qayyum, M.D., PhD, FACC, FSCAI, MRCP July 2002 – May 2014
Administrative & Medical Assistant/Surgical Scheduler/Operations Manager
Balanced 4 MDs’ impacted calendars, scheduling patients, procedures, business lunches, and internal and external meetings.
Used judgment to prioritize urgent vs. non-urgent appointment needs, following an internal training program.
Operated 6 busy phone lines, screened and answered calls. Timely relayed messages to doctors and nurses.
Answered a variety of medical specialty, office policy, and insurance acceptance and coverage related questions.
Adhered to ethical and legal (HIPPA) standards of conduct protecting patients’ sensitive personal information.
Provided all payroll and Human Resource needs for the entire staff.
Provided medical and administrative support and handled his personal and professional correspondence.
Started, accredited and operated his Independent Cardiac Diagnostic Facility.
Prepared and processed expense reports in Excel.
Maintained company financials in QuickBooks.
Managed office facilities performed general clerical tasks and administrative responsibilities.
Handled Accounts Payable up to 30 vendors, Accounts Receivable from up to 5 clients, Petty Cash and bank deposits.
Created, initiated and managed marketing plans and strategies.
Involved in various projects, such as a vascular facility and Pacemaker Clinic.
SKILLS
Technical: Microsoft Word, Excel, Outlook, PowerPoint, Adobe, Google Docs, QuickBooks, Payroll, Meditec, Epic programs.
EDUCATION
San Jose State University Business Administration/Nursing
Associates of Science: De Anza College Business Administration
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