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Document Controller

Location:
Qatar
Salary:
11000
Posted:
May 09, 2019

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Resume:

The Recruitment in charge

Human Resources Department

Doha, State of Qatar

Subject: Job Application for the post of Document Controller / Project Assistant / Admin Support

Dear Sir / Madam,

I am writing to offer my candidature in your reputed organization, and hereby submit my resume for your kind consideration. I consider myself an enthusiastic team player with excellent organizational and administrative skills with the ability to coordinate efficiently with respect to confidentiality.

With more than fifteen years' varied experiences in fields such as projects, events/facilities, sales/marketing, logistics/transportation and healthcare, I am confident that I can make a significant and valuable contribution to your organization if given the opportunity.

I have seven years’ experience with international consultants and I have worked on major infrastructure projects. My visa is transferable (NOC Available).

Thanking you in anticipation.

Yours faithfully,

Mohamed Jassim

Mob: +974 - 5505 9905 / 7717 9221

Email: ac9b7i@r.postjobfree.com

Objective:

To work in a challenging and growth oriented environment where I can enhance my knowledge and contribute to the growth of your esteemed organization.

Educational Qualification:

Bachelor’s degree in Business Administration

Computer Proficiency:

Completed Skill IT course at NIIT, Doha.

Completed Computer Awareness Course at Family Computers, Doha.

Well versed with Internet & E-mail, MS Windows, MS Office and

Adobe Acrobat etc.

Aconex

Microsoft Sharepoint

Documentum

Projectwise

Attributes:

Excellent communication skills in English (written / spoken).

Ability to provide administrative support to senior management team.

Strong interpersonal skills and ability to deal with people at all levels.

Excellent organizational skills, attention to detail, ability to problem solve, multi-task and prioritize.

Strong initiative and excellent follows through.

Establish effective public relations with clients and guests.

Willing and able to create record keeping and tracking systems.

Proficient in all aspects of office administration.

Ability to work independently.

Able to work well under pressure, flexible & quick to learn.

Strong internet research skills.

Career Summary

1. Crown Consult, Qatar

Document Controller (Sep 2017 - Present)

2. ARCADIS / Hyder Consulting International Ltd., Qatar

Document Controller (Jul 2012 - Aug 2017)

3. Fine & Country International Realty Qatar

Sales Coordinator (Apr 2011 - Jun 2012)

4. Intesco Transport & Trading W.L.L.

Operations Manager (Jan 2007 - Apr 2011)

5. Mitsubishi Corporation Qatar Cable Project Office

Administrative Assistant (Oct 2005 - Dec 2006)

6. Losail International Circuit

Operations Officer, Paddock Team (Feb 2005 - Aug 2005)

7. SIEMENS Medical Solutions, Qatar

Administrator (Jun 2003 - Aug 2004)

Skills

Document Controller

Administrator / Coordinator

Operations / Management

Procurement

Realty Marketing / Facilities Management

Professional History

1. Currently working as Document Controller at Crown Consult, Qatar

(September 2017 - Current)

Principal duties:

Establish and maintain department databases to track and manage and control issued documents. Assign index numbers, file numbers, and various other documents tracking numbers; Maintain, distribute and update records of all approved documents and drawings; Maintain and update correspondences registers, Incoming Data and Drawings Registers; Maintaining a system for tracking current and superseded project drawings and documents. Download and distribution of incoming correspondences, RFIs and DRCs and update their registers. Maintaining and registering of all construction design standards and uncontrolled documents. Coordinate all activities related to project documents and plans Control, including receiving, filing, distribution, and auditing controlled documents, maintenance of electronic database system, project documents directories, and tracking and retrieval of documents to facilitate project management activities. Examine received documents, such as project tender documents, drawings, and specifications, and project “As-Built” documents to verify completeness. Reproduction of documents.

Compile documents and reports; Prepare and issue necessary documents and drawings required by client, project management company and subcontractors. Prepare and issue submissions as per company and project standards; Make amendments to reports and drawings for submission after QA (Quality Assurance) and TR (Technical Review) checks.

Coordinate with the stakeholder team and assist them in stakeholder approvals; Prepare and issue letters and necessary drawings and documents for approval from various stakeholders / authorities.

Assist with the implementation, management and administration of the department’s Data Management and Archiving Strategy (DMAS).

Maintain files and control logs as required by the project standards. Receipt, checking, entry logging, copying, distribution and record maintenance of project drawings, technical reports, specifications, tender documents, contract documents etc.

Draft and issue letters, transmittals and responses to RFI and DRC (Design Review Comments). Upload and transmit letters, documents, submissions etc. through Aconex, Sharepoint or other EDMS.

Support all staff, particularly the Project Management Team by efficient, effective and accurate control of Project documentation; Coordinate with Project Managers, Project Architect, and Project Planner to receive, control and distribute project documentation to ensure all project Stakeholders and team members access the project documents they need; Ensure users of the Project Database can access the relevant data. Other office tasks such as stationery requisitioning etc. Resolve basic IT issues; Assisting Project team with Microsoft Word, Excel, Adobe Acrobat, Intranet/Internet, Local Drives and Directories, E-mails etc. Perform a variety of duties supporting the administration department to maintain timesheets, attendance log, leave schedule, transportation etc.

General assistance to Engineers to ensure smooth and efficient design office working. Provide support to Project Managers on Company System Documentation.

Work closely with other department staff in regards to Records Management and tracking of documents within the office; liaise with Office administrative staff to ensure consistency of Document Control processes within the document control department. Provide vital support for the Quality System during corporate audits. Respond to queries/requests for project information from departmental and corporate sources. Assist Project Managers for maintaining project handbooks for different projects.

Distribution of controlled copies of latest documents and drawings to the appropriate project team members and subcontractors.

Manage archival activities for all controlled documents and files; archiving hard copies of documents and drawings as per company standards for easy traceability; receive, retrieve, archive records and maintain Archive Index of all archived records and retention periods.

Projects:

Qatar Trip Generation and Parking Rates Manual; Client - Ministry of Transport and Communication

Updating Transportation Master Plan for Qatar (TMPQ) - Package 1: Data Collection, Inventories and Surveys; Client - Ministry of Transport and Communication

C827, Pre - Contract Professional Consultancy for Design Services for Proposed Pumping Station, (PS25/9A); Client - Ashghal

2. Document Controller at ARCADIS / Hyder Consulting International Ltd., Qatar

(July 2012 - August 2017)

Principal duties:

Establish and maintain department databases to track and manage and control issued documents. Assign index numbers, file numbers, and various other documents tracking numbers; Maintain, distribute and update records of all approved documents and drawings; Maintain and update correspondences registers, Incoming Data and Drawings Registers; Maintaining a system for tracking current and superseded project drawings and documents. Download and distribution of incoming correspondences, RFIs and DRCs and update their registers. Maintaining and registering of all construction design standards and uncontrolled documents. Coordinate all activities related to project documents and plans Control, including receiving, filing, distribution, and auditing controlled documents, maintenance of electronic database system, project documents directories, and tracking and retrieval of documents to facilitate project management activities. Examine received documents, such as project tender documents, drawings, and specifications, and project “As-Built” documents to verify completeness. Reproduction of documents.

Compile documents and reports; Prepare and issue necessary documents and drawings required by client, project management company and subcontractors. Prepare and issue submissions as per company and project standards; Make amendments to reports and drawings for submission after QA (Quality Assurance) and TR (Technical Review) checks.

Coordinate with the stakeholder team and assist them in stakeholder approvals; Prepare and issue letters and necessary drawings and documents for approval from various stakeholders / authorities.

Assist with the implementation, management and administration of the department’s Data Management and Archiving Strategy (DMAS).

Maintain files and control logs as required by the project standards. Receipt, checking, entry logging, copying, distribution and record maintenance of project drawings, technical reports, specifications, tender documents, contract documents etc.

Draft and issue letters, transmittals and responses to RFI and DRC (Design Review Comments). Upload and transmit letters, documents, submissions etc. through Aconex, Sharepoint or other EDMS.

Support all staff, particularly the Project Management Team by efficient, effective and accurate control of Project documentation; Coordinate with Project Managers, Project Architect, and Project Planner to receive, control and distribute project documentation to ensure all project Stakeholders and team members access the project documents they need; Ensure users of the Project Database can access the relevant data. Other office tasks such as stationery requisitioning etc. Resolve basic IT issues; Assisting Project team with Microsoft Word, Excel, Adobe Acrobat, Intranet/Internet, Local Drives and Directories, E-mails etc. Perform a variety of duties supporting the administration department to maintain timesheets, attendance log, leave schedule, transportation etc.

General assistance to Engineers to ensure smooth and efficient design office working. Provide support to Project Managers on Company System Documentation.

Work closely with other department staff in regards to Records Management and tracking of documents within the office; liaise with Office administrative staff to ensure consistency of Document Control processes within the document control department. Provide vital support for the Quality System during corporate audits. Respond to queries/requests for project information from departmental and corporate sources. Assist Project Managers for maintaining project handbooks for different projects.

Distribution of controlled copies of latest documents and drawings to the appropriate project team members and subcontractors.

Manage archival activities for all controlled documents and files; archiving hard copies of documents and drawings as per company standards for easy traceability; receive, retrieve, archive records and maintain Archive Index of all archived records and retention periods.

Projects:

Education City; Client: Qatar Foundation

C2(Contract 2, Local Roads and Drainage for Area 3 Doha North); Client: Ashghal (DN001, DN71, DN107 and DN29)

CP09/P60 Al Khor Highway & Lusail Arterial Roads; Client: LREDC/Ashghal

Qatar Integrated Railway Project (QIRP) - Gold Line Underground (Architectural Finishes); Client: QRAIL / ALYSJ JV

2. Worked as Sales Coordinator at Fine & Country International Realty, Qatar

(April 2011 - June 2012)

Job Description:

Coordinating between sales team and clients.

Uploading properties’ images and details to Fine & Country website.

Posting advertisements on local websites and newspapers of properties.

Preparing tenancy contracts, marketing contracts with property owners.

General office duties and tasks. Correspondences and document control.

Assisting the sales team.

Attending to tenants’ maintenance requests and coordination with maintenance team.

Attending to queries from prospective clients and follow up.

3. Worked as Operations Manager at Intesco Transport & Trading W.L.L.

(January 2007 - April 2011)

Job Description:

Supervising day-to-day operations of the fleet.

Coordinating between clients and drivers.

Purchase of parts and consumables.

Collection and keeping of daily job records.

Maintenance and preparation of vehicles for road permit renewal.

Day to day general maintenance and purchase of spare parts required for repair / maintenance.

Follow up of invoices and payments.

4. Worked as Administrative Assistant at Mitsubishi Corporation Qatar Cable Project Office.

(October 2005 - December 2006; Project Period)

Job Description:

General office duties and tasks.

Correspondences and document control.

Preparation and submittal of documents to clients / subcontractors.

Basic network and IT related tasks.

General errands.

Project:

Cable Laying Project; Client: KAHRAMAA

5. Worked as Operations Officer (Paddock Team) at Losail International Circuit.

(February 2005 to August 2005; Temporary Position)

Job Description:

Assisting the Paddock management team.

Preparation of pit boxes, porta cabins and other arrangements for racing teams.

Inventory and supervision of assets and facilities.

Cleaning supervision.

Following up of orders and deliveries in coordination with purchase dept. and suppliers.

Preparation of tracks and porta cabins during special events (quad bike races).

6. Worked as Administrator at SIEMENS Medical Solutions, Qatar.

(July 2003 to August 2004)

Job Description:

General office duties and tasks.

Coordinating with engineers and HMC.

Ordering and follow up of spare parts for Siemens medical equipments.

Correspondences and document control.

Assisting in preparation of tender documents.

Coordinating with Siemens regional headquarters for technical, HR and other matters.

Project:

Al Amal Oncology Hospital; Client: HMC

Languages:

English - Fluent

Arabic - Beginner

Malayalam – Fluent (Native)

Hindi - Fluent

Personal Details:

Nationality: Indian

Date of birth: 21 March, 1981

Passport No: L6650349

Qatar ID: 281********

Interests: Reading, Movies, Technology and Music

Visa Status: Valid Work Visa (Transferable / NOC)

Join Notice Period: One Month

Driver’s License: Holds Valid Qatari Driver’s license



Contact this candidate