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Executive Support

Vasant Nagar, Karnataka, India
May 03, 2019

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#Q**, Samruddhi Residency *st main,

2nd cross, Maruthi Extn, Bangalore-10

email: 997-***-****


Aspiring to contribute and work actively in a dynamic organization with an enthusiastic team and incessantly strive towards meeting new challenges.


Diplomas in Computer Science possess an over-all work experience of nearly 10 Yrs with encompassing Admin Mgmt, Scheduling Meeting, Maintenance of Calendars, Vendor Management, Back-Office support to Finance.

Extensive interaction with Visitors / Clients.


1. Arvind Internet

Designation: M1 Executive Secretary

Duration : 14 Nov 2016

Job Summary:

Maintain executive’s agenda and assist in planning appointments, boarding meetings, conference. Receive and screen phone call and redirect them when appropriate, handle and prioritize all outgoing and incoming correspondence. Travel arrangements; handle confidential documents ensuring they remain secure.

2. Helion Advisors Pvt Ltd.,

Designation: Sr. Executive Secretary

Duration : 1 Sept 2013 to 15 Sept 2016

Job Summary:

Provide personal administrative support and assistance to Partner, MD & CFO.

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3. Colt Technologies India Pvt Ltd.,

Designation: Secretary

Duration : 9 April 2012 to 27 May 2013

Job Summary:

Secretary Support performs a variety of routine and complex administrative and professional working activities for the Director of BPO Operation.

4. Ciber India

Designation: Secretary

Duration : 11 May 2011 – 31 Jan 2012

Job Summary:

Secretary Support performs a variety of routine and complex administrative and professional working activities.

As Laptop & Mobile was handy, we were asked to work even from home other than weekends, based on critical need.

5. IBM India Pvt Ltd

Designation: Secretary

Duration : July 2008 – 10 May 2011

Job Summary:

Secretary Support performs a variety of routine and complex administrative and professional working activities for 5 Senior Managers.

6 Vignani Technologies Pvt Ltd.,

Designation: Secretary / Admin Support Executive Duration : February 2007 – July 2008

Job Summary:

The Secretary / Admin Support perform a variety of routine and complex Secretarial & administrative, analytical and professional working activities for the Remote Services Coordinators function.

7. General Motors

R & D Center

Designation: Secretary & Admin Support for R & D Team

Duration : March 2005 – January 2007 on Contract Basis through Mafoi Consultancy.

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Job Summary:

Worked as Secretary / Admin Office for 5 Managers & Director of the company and handling all the correspondence concerned. Handling Travel booking, visa processing.

Role & Responsibilities handled during the tenure are:

●manage and maintain executives' schedules, appointments and travel


●arrange and co-ordinate meetings and events

●record, transcribe and distribute minutes of meetings

●monitor, screen, respond to and distribute incoming communications

●answer and manage incoming calls for team & receive and interact with incoming visitors

●liaise with internal staff at all levels

●interact with external clients & co-ordinate project-based work

●review operating practices and implement improvements where necessary

●Co-ordinate on team members’ travel in connection with getting docs ready for visa process, ticketing, hotel booking and basic logistics.

●Interacting with visitors for the team for logistics and preparing Agenda for the meetings.

●Maintain his calender & simultaneously remind them the same. Noting down the minutes of critical meetings.

●Handling Foreign Currency & Travel Insurance.

●Interaction with payables for their expenses & Payment.

●Support for all their office requirements.

●Organizing meetings with Managers / team through calendar.

●Conducting meeting conference locally / internationally through meeting IDs & patching the calls to the required team.

Handling Travel Arrangements, Hotel, Calender Management, Prepare draft proposals and presentations with direction & interaction with third party suppliers.

Arrange conference calls, video conferences both internal and external – to address support. Develop relationships with executives clients.

Interaction with Vendor in terms of Quality, Negotiation, Billing & Payment.

Interaction with Internal customer (Employees) for any Administrative support like Policies, Procedures, Medical Expenses, Investment Declaration for IT, Expense Report, etc.,

Organizing meetings incase of Board meeting / General Meeting within internal customers.

Managing to raise Purchase order once interacting with Vendors.

Proof read vendor bills as per PO & quote, justify before sending to Finance.

Cheque Maintenance & handling Petty Cash for instant & tiny purchases.

Organizing meetings group wise, blocking the conference rooms through lotus notes with all the resources & make sure all participants are in the meeting on time.

Corresponding with the Travel Agents & with Consulate for visa processing, endorsing, negotiate for the price of tickets for frequent fliers.

Settling accounts with vendors and suppliers.

Assisting with Purchase Officer by comparing and negotiating the best price.


Bachelor in Art through Sikkim University

MBA in HR, Karnataka Open University


Acknowledged Vendor & Client interaction and relationship building abilities.

Excellent presentation skills, verbal and written communication skills.

Highly focused and determined in accomplishing the set tasks and goals.

Strong organizational, analytical and interpersonal skills.

Professional approach to the work at hand.


Sex: Female

Date of Birth: January 26, 1976

Marital status: Married

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