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Administrative Assistant Engineer

Cincinnati, Ohio, United States
May 06, 2019

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**** ************ *****, **********, **** 45239

( 513 ) 315 - 6611

Professional Summary

More than 16 years’ experience monitoring and allocating funds for state and federal grant projects Proficient in reviewing, evaluating and analyzing obligations and expenditures of accounts payable,

Accounts receivable, and financial reporting

Ensured the availability of funds and conducted projections for budgeting purposes

Instrumental in streamlining office functions to enhance productivity and maximize financial control Effectively analyzed situations and provided innovative solutions to management

Maintained excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality

Areas of Expertise

Accounts Payable/Receivable

Records management

Fiscal budget knowledge

Business management methodology

Complex problem solving

Expense reduction

Effective time management

Spreadsheet & database creation

Governmental budget background

Report & document preparation

Order processing, purchasing


Office management

Teambuilding & Supervision Procedure development

Microsoft Office proficiency Self-directed/starter

Professional and mature

Technical Skills

MS Office (Word, Excel, Access, PowerPoint, Outlook Express), Desktop Publishing, Performance Series Automated Accounting Software System, Advantage Financial System, HRIS and Procure AZ, SAP Field glass, Lawson, PeopleSoft.

Professional Experience

Belcan Tech Services GE general Electric Cincinnati, Ohio January 2019 - Present

Administrative Assistant

Value Stream Administrative Assistant Job duties:

Coordination of agendas - Navigate & evolve excel spreadsheets & reports - Consolidation of data from multiple groups/sources into one consolidated report - Attending staff meetings: involves driving deep dive reviews, note taking of meeting minutes & distribution of meeting minutes, and driving Action Item resolution

Cincinnati, Ohio June 2018 – December 2018

Procter and Gamble Managed Staffing

Administrative Assistant III

Manage R&D Director Daily calendar. Expense report in Concur. Plan and Coordinate meetings for Directors. Make Travel Arrangements.

Organizational Chart for Hair Care Department, Order Supplies, Place Service request on equipment.

General Electric Cincinnati, Ohio Aug 2017 - Dec 2017

Database Administrator I

Day to day management of vendor lifecycle process via phone, email and application. Interact with end-users and help expedite processes and resolve issues.

Password Reset, Error handling for contingent workers Administrative point of contact for all updates and changes

to Field glass application Review and investigate integration errors. Identify and implement process enhancement.

Support reporting needs of finance and executive management. Administrative point of contact for all updates and

changes to application Run audit reports as needed. Work with variety of stakeholders to identify system

enhancement priorities Serve as Field glass Administrator-SAP Fieldglass Create custom reports

Procter and Gamble (Real Soft Inc. Staffing Services) Cincinnati, Ohio Dec 2016 – Jun 2017

Administrative Assistant III

Entered data into the CAS system for the Sales teams in the department of the Trade Spend Transformation Project Entered New User Roles, Security, Promotions and sales tactics into the CAS System Reconciled the Six Team’s travel budget

State of Arizona DEMA-Papago Park Military Reserve Base Phoenix, AZ Dec 2014 - Apr 2016

Deputy Comptroller

Monitored and allocated funds to the appropriate state and federal grant projects

Organized and coded claims and purchase orders according to the appropriate budget funds

reviewed contracts for content and funding accuracy Performed accounts payable functions for various payments via Advantage Financial System and Procure AZ system Verified and approved daily claims for two Fiscal Services Specialist II Associates Assumed responsibility for agency’s monthly credit card usage by coding and tracking via Excel spreadsheet Researched vendor payments and inquiries Computed Use Taxes

Hamilton County Engineer Department Cincinnati, Ohio Jul 2000 – Nov 2014

Account Supervisor

Assisted in preparing Hamilton County Engineer’s state and federal grants data reports Reviewed, organized, and

coded invoices and purchase orders according to the appropriate budget funds Performed accounts payable

functions for construction expenses via Performance Series Software System Managed and evaluated Capital

Improvement projects, directed vendor relations, and tracked all payments in Excel Reviewed and prepared

budgetary projections, forecasts, financial worksheets, and other supporting documents Researched and reconciled

vendor account statements and research variances Drafted memorandums, policies, and correspondence for the

Engineering Department Reviewed and processed monthly expense reports reflecting supporting documents and

budget code indexes Input and processed customer payments into system on a-daily basis via Access database and

Excel spreadsheets Formulated, reviewed, and tracked all money received and prepared deposits Acted as Travel

Coordinator for the Engineers Department for meetings/conferences and training for attendees Creates and

recorded journal entries Interacted with Contractors, Supervisors, and Procurement Department Managed and

reviewed contracts for compliance and correct funding prior to approval Verified and acted as Timekeeper and

maintained timecards for the budget department Audited internal financial processes on a quarterly basis

Managed 12 Townships & 26 Municipalities budgets and contracts – legislation agreements

Worked with other State and Local governmental agencies


B.S., Business Administration & Human Resource Management, Franklin University, Franklin, OH, 2013

Three professional references

Mrs. Michelle McMullen

3482 Hazelwood Avenue #5

Cincinnati, Ohio 45211


Hamilton County Engineer Road Records Supervisor

Mrs. Kelly Anderson

3304 StanHope Avenue #1

Cincinnati, Ohio 45211


Hamilton County Clerk

Mrs. Barbara Clay


Retired State of Arizona

Contact this candidate