Executive Document Control

K. SHANTHI

Phone : +965-********, ********

E-mail : *******.*******@*****.***

CURRICULAM VITAE

CARRIER OBJECTIVE

To secure a position of Executive Secretary and Document Controller in any reputed organization having carrier advancement opportunity.

EXPERIENCE:

1) From 18-11-2018 to Still M/s Let’s Barista as a Executive Secretary in Kuwait.

WORK EXPERIENCE:

Performs administrative duties, which include compiling reports, maintain master files up to date, and assisting other staff queries and requests pertaining to vacations, settlement, start duty.

Receives all communications into the company, including e-mail and fax, and directly communicate it to the correct departments.

Responsible also for outgoing mail, receiving of invoices and maintains mailing or contacts lists, sends internal/external memos and reminders to concern departments.

Other administrative duties include scheduling interviews and follow up for the status

Preparing monthly attendance as per finger print report.

2) From 18-07-2016 to 30-10-2018 M/s Khalid Ali Al Kharafi & Bros Co. and

M/s Gulf Consult as a joint Secretary & Document Controller in Kuwait.

WORK EXPERIENCE:

Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.

Maintain records of Engineers and assist in their movements.

Take minutes of meeting and maintain records for the operations and project team.

Develop and maintain document control processes for the efficient management.

Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department.

Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department.

Perform data-entry, recording, printing and filing duties.

3) From 11-01-2015 to 12-05-2016 worked with M/s. Project Analysis & Control System (Projacs Construction Management Co.) as Document Controller & Secretary in Kuwait.

CONTRACT TITLE:

The Boulevard Project (Salmiya Park Project)

Contract Value

KD=55 Millions

Consultant

Gulf Consultant.

Contractor.

WARA international General Trading and Contracting Co.

WORK EXPERIENCE:

Answers/transfer telephone calls and relay messages to concerned person.

Preparing and distributing papers and documents for meetings.

Preparation of minutes of meetings.

Faxing, Photocopying and Scanning in all relevant new documents

Presentation and filing of documents and drawings. Prepare, log and distribute all outgoing transmittals.

To maintain proper records for all documents whether inside or outside the company.

Record keeping of received and sent letters to the Employer’s Consultants, Contractors and Sub contractor.

Assist Project Manager in preparation of monthly reports.

Maintain electronic registers for Letter, MOM, Memos, NCRs, and RFIs, DCR’s, Reports, Transmittals, Drawings, Safety and Quality related documents.

Maintaining day to day records of all the transmittals /covering letters being received from the owner’s, Consultants and Construction Contractors in form of hard & soft copies.

Coordination of tasks with project team

4) Company: LINK WELL Pvt Ltd (India)

Designation: HR EXECUTIVE

Duration: 30 APRIL 2013 to 1 JUNE 2014

Job description:

Working in End to End recruitment process.

Responsible to understand and analyze the requirements in different skills set categories.

Aggressively involved in the entire recruitment and selection process

Hands on experience in sourcing candidates from different channels Viz Job Sites, like Monster, Naukri, Times Jobs.

Sourcing, short-listing profiles, screening, interview coordination, follows up with the candidate till he joins.

Posting the jobs on net and searching the net for enhancing the database and on all the Portals.

Conducting initial HR interviews.

Maintaining up-to-date records of human resource database through manual filing systems in Microsoft Excel Sheet.

Interacting with candidates to understand their inclination for change, analyzing their skills and mapping them with possible requirement in the organization.

Coordinating with the candidate with constant follow-ups on-going recruitment process and for new requirements.

5) Company: Taxpro Business Solutions Pvt Ltd (India)

Designation: HR Recruiter

Duration: 30 April 2012 to 3 April 2013

Job description:

Understanding and capturing the job requirements from client[Accenture]

Sourcing quality candidate's profiles through various modes including job postings, job portals (Monster, Times Jobs internal database, through referrals).

Coordinating with candidates through email/phone. Interviewing the candidates to check the soft skills.

Matching and Sending the screened candidate's profiles to the client, Scheduling interview for short listed candidates.

Follow up with selected candidates to confirm their DOJ and interaction with the client for getting offer letter to the candidate and hand holding the candidate till his date of joining.

Generate daily, weekly, monthly reports. Keeping feedback of selected candidates.

EDUCATIONAL SKILLS:

MBA (HR) - KSRM Engineering College- SV University - 2011

B.Sc. (Computers) -Lepakshi degree college- SV University -2009

Intermediate -N.R junior College-Board of Intermediate – 2006

SSC -Challapalli High school - Board of secondary Education -2004

Projects (Academic Projects): -

Title: " Human Resource Development"

Computer Skills:

Languages: C, C++

O. S : Windows

Packages: MS-office

Personal Details:

Date of birth : 04-06-1989

Sex : Female

Nationality : Indian

Marital Status : Married

Languages known : English, Hindi and Telugu

Visa Status : Article 18 (Transferable)

Notice Period : 3 months

I believe I am able to add value to any work environment I enjoy the challenge of new situations I follow through on what I set out to achieve. I work well in a team situation I am able to learn new skills promptly.

Mrs. K.SHANTHI

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