Executive Assistant

DELITA GOURDINE-WELCH, M.S.

818-***-**** **************@*****.***

https://www.linkedin.com/in/delitagourdinewelch

EXECUTIVE ASSISTANT

Accomplished Executive Assistant supporting high-profile Executives from Managing Partner and Presidents to the CEO.

I bring a spirit of personal ownership and dedication to service in all my interactions. I am resourceful and possess outstanding organization and execution skills. I construct strong collaborative relationships with internal and external business partners, building credibility and trust throughout the entire organization.

SKILLS

Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Publisher, Access)

Smartsheet & Asana

QuickBooks, Budgeting

Concur

Google Docs

Proofreading

Research

Project Management

Paralegal

Records Management

Notary Public

EDUCATION:

Master of Science, Forensic Psychology. Walden University. 2017

Bachelor of Science, Paralegal Studies. National University, Woodland Hills, CA. 2015

Associate of Arts, Social and Behavioral Sciences. Pierce College, Woodland Hills, CA. 2014

ORGANIZATIONS:

The National Society of Leadership and Success

Golden Key International Honour Society

EMPLOYMENT EXPERIENCE:

CAST & CREW Burbank, CA 05/19 – 08/19

ACCOUNTING ADMIN (temporary assignment)

Reconciliation of 9,500 checks

GELT VENTURES, INC., TARZANA, CA 01/19 – 04/19

EXECUTIVE ASSISTANT TO 4 EXECUTIVES (temporary assignment)

Managed 3 complex calendars (across multiple time zones) and heavy scheduling

Handled and responded to emails

Coordinated domestic and international travel arrangements, including hotels

Oversaw all office maintenance including ordering, allocating, and distributing supplies

Handled and distributed all incoming and outgoing mail

Ordered supplies and grocery shopping

Reconciled AMEX cards

HEALTHNET, WOODLAND HILLS, CA 10/18 – 12/18

ELIGIBILITY REP I (temporary assignment)

Maintained accurate eligibility records for assigned line of business. Entered system eligibility data including new enrollees, changes, and cancellations.

METLIFE REAL ESTATE ADVISORS, Los Angeles, CA 02/18 – 08/18

Executive Assistant / Office Manager (temporary assignment)

Handled business day-to-day needs assisting with bill payment

Provided administrative support to Real Estate Advisors

Oversaw all office maintenance including ordering, allocating, and distributing supplies

Handled and distributed all incoming and outgoing mail

Scheduled appointments

Handled and responded to emails

Greeted visiting guests at front desk

Notarized Real Estate documents

Performed other related job duties as assigned

SLAM DUNK PROMOTIONS, Camarillo, CA 08/14 – 02/18

Executive & Personal Assistant to president & vice president

Prepared and edited internal and external correspondence, and completed various errands for management

Managed 2 complex calendars (across multiple time zones) and heavy scheduling

Led the organization’s special events, including site selection, catering and preparation of supplies and equipment

Maintained personal finances, including paying bills, balancing accounts, handling discrepancies

Recruited, advertised, wrote job descriptions, attended job fairs, phone-screened applicants, scheduled interviews, conducted in-person interviews, completed reference checks, made job offers, coordinated background checks and drug tests, on-boarded new hires, and conducted new hire orientations

Coordinated home maintenance appointments, including plumbing, gardening, electrical work and events

Coordinated domestic and international travel arrangements, including hotels, flights, car services, restaurants, vacation management, and booking private travel (charters and private jets)

Prepared expense reports and tracked expenses

Reconciled AMEX cards monthly, bank deposits and tagging expenses

Processed accounts receivable, accounts payable, profit & loss statements and balance sheets, and invoicing

Created PowerPoint presentations

INSIGHT EDUCATION GROUP, INC., Encino, CA 10/07 – 08/14

Office Manager (12/2010 – 08/2014)

Managed special projects and events with minimal direction and supervision

Led the organization’s special events, including site selection, catering and preparation of supplies and equipment

On-boarded new hires

Handled human resources matters, including medical insurance and 401K’s to 26 employees

Provided administrative support for 26 employees

Processed insurance items, including E/O, Fiduciary Insurance, Workers Compensation and registered documents

Handled marketing efforts, including creation of monthly newsletter, bi-monthly magazine, registering and submitting articles for conferences

Proofread and edited RFP’s and RFI’s for submission

Prepared correspondence, drafts, memos, and emails

Managed travel and expense reports for department team members

Prepared expense reports

Bookkeeper (10/2009 – 12/2010)

Completed ongoing bookkeeping, including tracking expenses, accounts receivable, accounts payable, profit & loss statements and balance sheets, and invoicing

Purchased and maintained office supply inventories, adhering to budgeting practices for decreased loss

Prepared FedEx shipments and general mail courier service

Monitored and reconciled credit cards for disputes and saved the company over $30,000 in inaccurate charges

Executive assistant to ceo (10/2007 – 10/2009)

Scheduled and coordinated meetings and appointments

Prepared and edited internal and external correspondence

Managed complex calendar (across multiple time zones) including appointments, meetings, and other scheduling

Coordinated domestic and international travel arrangements, including hotels, flights, car services, restaurants, vacation management, and booking private travel (charters and private jets)

Trained financial assistant during expansion to ensure adherence to company policies and procedures

Developed new filing and organizational practices for improved consistency and companywide efficiency

Maintained confidentiality of all records, following guidelines for safety and security of files

VOLUNTEER EXPERIENCE:

GRAYSONS AWARENESS OUTREACH, LOS ANGELES, CA 12/1999 -

Board secretary

Preparing board meeting minutes

Scheduling board meetings

Distributing meeting minutes and agendas

Maintaining corporate records

Communicating with the board, management and members in person or via email

Community Outreach Worker

Providing referrals to appropriate resources for the homeless and mentally ill population (medical, housing, and serving as liaison between adults and community providers)

Linking and coordinating individuals with numerous services within the community

Managing schedules for programs

Overseeing recruitment, orientation and training of staff members and volunteers

Assisting clients with obtaining appropriate health care and other community resources

Developing partnerships with the community to enhance family support

Delivering food and clothing

Planning and executing special events

Preparing and submitting grant proposals

GOLDEN KEY INTERNATIONAL HONOUR SOCIETY 08/2019 -

secretary

Preparing and distributing meeting minutes and agendas

Organizing special events

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