Administrative Assistant Legal

CAROL A KINARD

***** *** **

Hazelhurst, MS *****

Contact Phone: 210-***-****

Email Address: *****.******@*****.***

EXPERIENCE:

**/**** ** **/**; 40 hours per Week; Claims Tech; YB-0998-01; last promoted Not Specified; permanent employee; OJAG, 9620 Maryland Avenue Suite 100, Norfolk Virginia; Doreen Hengerer, 757-***-****

I performed administrative, automation and systems functions in support of Tort Claims Unit (TCU) for the processing and adjudication of claims filed against the Navy. I would open, sort and send, mail to include Certified I Return receipt and FED EX according to the TCU Standard Operating Procedures (SOP). I would evaluate potential claims payable under the Federal Tort Claims Act (FTCA), Military Claims Act (MCA), Non-Scope, Navy instructions and directives, TCU, SOP and the Judge Advocate General Manual (JAGMAN). I would perform initial review of files, noting missing documents and resolving discrepancies prior to routing to paralegal's or attorneys. I would prepare letters to claimants and lawyers, requesting information to facilitate timely adjudication of claims. Provided clerical support to a team of paralegal's and attorneys. Managed and established workload priorities. Advised civilian attorneys, paralegals, injured parties, and others concerning proper claim procedures. Retrieve Standard Form 91's (SF91) from the military members involved in vehicle accidents, who have not submitted the required SF91 to the appropriate authorities. This is accomplished by using multiple programs to include Lexis Nexis, Military Locator and other online web sites that assist with locating government employees. Receive and enter Command and Litigation Reports into the database. Receive and enter FOIA requests into the JAG Database. I would order investigation’s from the Federal Records Center that have been requested in a FOIA request. Record, box and track all investigations being sent to the Federal Records Center and update the JAG Database of the location, accession, and box numbers of their new locations. I would provide professional customer service on incoming and outgoing calls and I would provide support to paralegals and attorneys with meticulous accuracy in the adjudication of claims by forwarding correspondence and assisting in locating incident reports (SF-91). I would arrange and input time and attendance for all personnel to headquarters for processing. I am

utilized frequently to investigate the whereabouts of active and inactive government personnel in the legal database Lexis Nexis and other sources to include the military locator. I would pick up, sort and distribute daily incoming mail and ensure all outgoing correspondence is prepared for mailing via certified, Federal Express or regular mail. I have trained new employees in accordance with our Standard Operating Procedures. When new claims are received, I would input them into the torts database, Judge Advocate General's Corps Enterprise System, draft acknowledgment letters and mail out to claimants. I would file closed files in our numeric filing system and prepare files for destruction.

I was responsible for drafting Financial Management Service (FMS) documents and payment vouchers (SF-1034) on our Basic Enterprise Tools System (l-BETS), for payment of claims. I also would examine vouchers for their accuracy before faxing for payment. I performed clerical duties including, but not limited to, answering phones, answering general claim questions to include complaints from claimants.

I would refer legal questions to the appropriate person, as well as fax and copy documents. I ensured Litigation or Command Investigations were entered in the database in assistance to our Investigative Unit for processing. I processed Freedom of Information requests, which are time sensitive, into our database so the Investigations unit could respond. Programs and other databases utilized were: My Invoice (for voucher payment status), WORD, EXCEL, OUTLOOK, and POWERPOINT.

07/2006 to 07/2008; 40 hours per Week; Legal Assistant; Office of the Judge .Advocate General; YA-0986·01; last promoted Not Specified; permanent employee; not on a temporary promotion; Office of the Judge Advocate General, 9620 Maryland Avenue, Suite 100; Vinez Harwell, 757-***-**** ; may contact supervisor.

I was responsible for the following: independently, manage and coordinate the Freedom of Information/Privacy Act program. Custodian of all litigation reports Navy wide and for all types of JAGMAN investigations completed prior to 1996. Receive, review and monitor all simple FOIA requests for investigative reports and process them for release to members of Congress, News Media, DOD Officials, attorneys, next of kin and the general public. Analyze and determine whether requested material is releasable by conducting a technical word by word review of the requested material, making Independent decisions as to what information should be withheld pursuant to FOIAIPA exemptions. Excise (redact) and annotate, citing the appropriate FOIAIPA exemptions. Prepare written correspondence for justification of all data withheld. I would prepare year end FOIA reports. Conduct research to determine whether the requested information is held by other DON Command or other agency; make written requests for additional information, and refer the request to the proper releasing authority. Performed substantive legal research of Department of Defense and DON directives, case law, administrative law, state codes, U.S Codes, Code of Federal Regulations, directives, notices and manuals in order to correctly process requests. Organize, assemble and summarize information from files, inter-office documents and other sources. Draft documents containing legal terminology; verify citations and legal references. Communicate information relating to FOIA cases both orally and in writing to Congressional aides, civilian law firms, public interests groups, media representatives, and others. Determine whether or not a case is or has potential to be of highly visibility and coordinate

response/release with CHINFO, Office of Legislative Affairs, JAG Headquarters etc. Advisor to Headquarters and field command officials who are seeking assistance regarding policies and procedures concerning JAG Manual Investigations and FOIA regulations. Participate with OJAG Divisions in formulating overall OJAG policy and procedures regarding FOIAIPA Confer with various agencies and coordinate release of requested records. Classified Material Officer for the Division and responsible for the safekeeping of all classified material received and/or mailed out of the division. Currently hold Secret Clearance. Process classified documents in accordance with policy. Initiate and oversee all declassification reviews projects within Division.

08/1/2005 to 07/1/2006; 40 hours per Week; Secretary; GS-0318-06; last promoted Not Specified; permanent employee; not on a temporary promotion; Dept. of the U.S. Navy, COMFIRSTNAVCONSTDN, 1310 8th St, Ste. 100, Norfolk, VA 23521-2435; Captain James Worcester, 757-***-****; may contact supervisor.

I would prepare Time and Attendance reports, receive incoming calls and screen calls which can be handled by other staff members. I took care of routine matters and questions. I sorted mail and distributed. I would review and enter reports. I would maintain my supervisor's calendar, schedule appointments and conferences. I prepared and sent all navy message’s. I also would assemble required material's for appointments. I would prepare and maintain weekly Power Point reports and graphs of weekly updates for my section to show at video conferences and meetings. I prepared Excel reports for my section which updated monthly reports. I followed up as necessary to ensure suspense’s assigned to the branch were completed in a timely manner or that extensions are requested on time. I would make necessary travel arrangements for the staff, this includes arranging schedules, making plane and hotel reservations and securing travel authorizations and tickets. I would review outgoing correspondence for procedural and grammatical accuracy, conformance with general established policies and call any inadequacies to the attention of the writer. I would make all changes requested by my supervisor and his subordinates. I made copies of briefings, and books. I made arrangements for conferences and meetings, I assembled background material for use at such conferences and as required I would also attend conferences and meetings to take notes and prepare reports and work video equipment I would establish and maintain files which have to be updated yearly. I would type various types of correspondence, I order supplies as needed and make sure printers and copiers are maintained.

08/1/2002 to 07/2005; 40 hours per Week; Legal Assistant; GS-0986-08; last promoted 09/2004; permanent employee; not on a temporary promotion; U. S. Dept. of Justice, 1100 Commerce Street Rm. 404, Dallas, TX; Eric Silverberg, 214-***-****; may contact supervisor.

I have knowledge of a variety of local court rules, legal documents, processes, and procedures sufficient to present information and facts that may not be readily verifiable, requiring research of references, files, or historical materials, involving comparisons of information with highly various criteria depending upon the unique circumstances of my cases. I have knowledge of litigation processes and court proceedings to perform routine and non-routine assignments, preparing various legal papers in response to incoming mail. I traveled to different courts and made my own travel plans, I had a Government credit card and did my own travel vouchers. I perform assistance work requiring searches of records, reference, or historical material and comparisons with complex voluminous, or broadly written criteria. I research legal regulations concerning cases, motions, applications, orders etc., in order to determine the correctness of the documents. I would produce a variety of written documents. I ensure that documents are in the proper format, and that the spelling, punctuation, capitalization, and grammar have been verified. My duties are but not limited to, accepting any and all court related documents that were filed in reference to Removal, Deportation, Custody Redetermination, Credible Fear, Affirmative and Defensive Asylum, Asylum Only, Withholding and Reasonable Fear types of cases from private bar attorneys, the Immigration and Naturalization Service(INS), and respondents. I also process all mail both incoming and outgoing. Once documents are filed or received by mail or at the window, I review the documents and determine whether the documents were complete and correct and could be accepted by the court. If they are acceptable we process the documents and update the case in the ANSIR system and update their Rap (Record of Proceeding). If the documents are unacceptable I have to return the documents along with an explanation. The reception desk duties are to receive mail and documents which include but are not limited to NTA.s (Notice to Appears), E-33s, E-28s, 1-830s, various applications, motions of every kind, and documents filed for proposed evidence. I would prepare incoming and outgoing FEDEX and UPS. I I had reception duties which include providing customer service to callers and visitors to the Court. I would maintain a security log to ensure that all entrances are secure both evenings and mornings, I maintain the postage meter, keeping it updated, I ensure the proper level of forms, with the latest revision dates are available to the public. My duties in court consisted of assisting the judge during Master Calendar hearings, both in detained and non-detained settings. I pull all the ROP files; ensure that the judge, the interpreter, trial attorney, and detention officer have dockets for the hearings, set up the video equipment and assure it is working and connected; update ANSIR; complete and distribute hearing notices; input attorneys from E-28s; change addresses; input applications filed in court; make copies requested by the judge; reset hearings; and process case completions. Other assigned duties I accomplish include receiving Board of Immigration Appeals (BIA) decisions on Appealed and Motion to Reopen cases from the Appeals Unit (APU). Upon receipt, I would read the decision and either close out the case or reschedule the case when it is remanded from the Board. I also send Record of Proceedings (Raps) to the APU as requested by reports requesting files when appeals have been filed at the BIA I input NTAs (Notice to Appears), Stipulated Orders, and Asylum NTAs into the ANSIR system. NTAs need to be checked for acceptability. Once input the ROP has to be assembled and put together and notices sent out to the respondent, attorney, and Trial Attorney’s office. I am also responsible for copying hearing tapes when requested and assisting people asking to review files. I would respond to FOIA requests and Certified Copy requests. Order them from the Federal Records Center (FRC) and shipping the files to headquarters or making the copies of the records myself. I process various types of Motions and decisions from the judges. Typical types of motions are Motions to Reopen, Motions to Continue, Motions to Change of Venue, Motions to Withdraw, Motions to Re-calendar, and Motions to Terminate. I also process Cancellation, Adjustment, and Suspension Applications, I retire ROPs to the FRC In accordance with the Administrative Manual. I order and cancel interpreters, I would produce a variety of written documents for the Judges and the court, I schedule hearings and meetings with the judges, and I would inform various agencies of changes in the court. I have also been left in charge of the court when the court administrator was out.

07/2001 to 08/2002; 40 hours per Week; Clerk; GS-0303-05; last promoted Not Specified: permanent employee; not on a temporary promotion: U. S. Dept. of Justice, 1100 Commerce Street., Rm. 404, Dallas, TX 75242; Dan Allen, 214-***-****: may contact supervisor.

I was hired as a clerk to cross-train for the legal assistant position. I have knowledge of the litigation processes and court proceedings to perform routine and non-routine assignments, preparing various legal papers in response to incoming mail. I have knowledge of federal and state procedures, and coordinate and follow-up on cases and other legal matters of interest to the court. I have knowledge of the functions, priorities, commitments, policies, and priorities of the Immigration Court sufficient to perform a variety of direct legal and administrative support functions in order to respond to fluctuating priorities and workload, and to locate and summarize case-related legal information from files and documents. I have knowledge of assignments involving making decisions on what needs to be done and how it should be done based on the nature of legal documentation submitted for action, as well as on the goals, priorities, and commitments of the court. I know that the work of the court requires regular and extensive responsibility for coordinating work between the Office of the Chief Immigration Judges, attorneys, INS and others concerned with the immigration court process. Some assignments involve making decisions on what needs to be done and how it should be done based on the nature of legal documentation submitted for action, as well as on the goals, priorities, and commitments of the court. I provide assistance in administering judicial service of the court. I maintain court calendars, review case files to determine sufficiency of documentation, prepare court orders, judgments; I prepare incoming & outgoing files that have been requested by the Board of the Immigration of Appeals. I get file's ready to be shipped to the Federal Records Center, I get ROPs prepared for court, I update ROPs in court and after court, make scheduling changes, make sure my cases are effectively and thoroughly prepared and processed. I resolve problems pertaining to court procedures. The scope of my work involves treating a variety of routine problems, questions, or situations within the work environment. I provide assistance in administering judicial service of the court. I maintain court calendars, review case files to determine sufficiency of documentation, prepare court orders, decisions, I prepare incoming & outgoing ROP's that have been requested by the Board of the Immigration of Appeals. I get ROP's ready to be shipped to the Federal Records Center, I get ROPs prepared for court, I update ROPs in court and after court, make scheduling changes, make sure my cases are effectively and thoroughly prepared and processed. My duties are to make copies of tapes requested by the Border Patrol, Immigration and Naturalization Service Attorneys, State Probation Departments and Prisons.

11/1999 to 07/2001; 40 hours per Week; Secretary; GS-0318-05; last promoted Not Specified; permanent employee; not on a temporary promotion; United States Department of Agriculture, 1100 Commerce St.; Ronnie Rhodes, 214-***-**** ;may contact supervisor.

I prepared Time and Attendance Reports, received incoming calls and screen calls which can be handled by other staff members. I personally take care of routine matters and questions. I review and enter reports. I maintain my supervisor’s calendar, I schedule appointments and prepare conferences. I assemble necessary materials for appointments and conferences. I kept and maintained a budget for a financial budget report to keep track of spending of travel, supplies and government credit cards to keep track of finances and stay within budget. I make all necessary travel arrangements for all of Child Nutrition and Food Distribution Sections. I prepare AD-202s for financial approval and review all travel vouchers. I receive and read all incoming mail and determine what should be handled by other staff members. Maintain records on incoming and outgoing correspondence and action documents that need follow-up to assure proper action is taken within the allotted time frame. I review outgoing correspondence for procedural and grammatical accuracy, conformance with general established policies and call any deviations or inadequacies to the attention of the writer. I prepare letters on letterhead and make sure that I have enough copies for each intendant and for each file. I also make bulk distribution copies. I also make sure that correspondence has been cleared by all appropriate subordinate officials. I make arrangements for conferences in hotels, for all intended agencies, type invitations, make travel arrangements, and book hotels. I assemble background material for use at such conferences and as required I attend conferences and meetings to take notes and prepare reports of proceedings for reference and other purposes, type and hand out brochures and make copies as needed and make any necessary arrangements during the conference. I establish and maintain files which have to be updated yearly. I type various types of correspondence and reports. I order supplies as needed and make sure printers and copiers are maintained.

EDUCATION

GED, Irving TX; 1981 GED

Mansfield Business School, Arlington TX; Administrative Assistant, 1984; out of GPA;

PROFESSIONAL TRAINING

I have taken classes and received certificates for intermediate and advanced classes in Windows, Excel, PowerPoint and Word Perfect. I also received a Military Filing Certificate.

PROFESSIONAL RATINGS, AWARDS, AND RECOGNITIONS

Performance Award 04/21/02, Performance Award 06-01-98, Performance Award 03-23-98, Performance Award 05-15-97 and 09-16-96.

OTHER INFORMATION

Typing Speed of 80 wpm. I am a Military Spouse who is Career Conditional. I also have priority placement . My husband’s duty station is Guam.

CAROL A KINARD

1. Appointment Eligibility:

Military Spouse and Priority placement

2. Citizenship: Yes

3. Appt Preference:

Only interested in part-time position

4. Willing to Travel: 6 or More Days

5. Vet Preference: No Veterans Preference

7. Qualified Typist: Yes

8. Birth Date:01131961

9. Geo Preference: Hampton Roads Area of Virginia

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