Administrative Assistant Executive

***** * ***** *** ******

Phoenix, Arizona *****

Phone: 602/943-4635

Lynda G. Anderson

Objective

A support position utilizing my extensive administrative and secretarial skills developed from practical experience.

Summary of strengths

Work Experience

· Step in as needed to fill in for “other duties as required”

· Multiple task coordination and computer skills

Word processing programs; Microsoft Word, WordPerfect, PowerPoint

Database programs: Microsoft Access, Excel

· Excellent interpersonal skills: verbal, written and organizational

Recovery Empowerment Network Phoenix, AZ

2014 – 2019 – Administrative Manager

Chief Executive Officer

Scheduling and coordinating all meetings, including outside stakeholders and providers for the Chief Executive Officer and department Directors. Kept and maintained Chief Executive Officer’s calendar and updated staff calendars. Responsible for maintaining all files and correspondence, answering phones, ordering supplies for office, processing staff reimbursements, and coordinating all travel arrangements. Responsible for scheduling and preparing committee meeting agendas and minutes, including Board of Directors meetings. Supervised and trained the kitchen staff, planned menus, ordered food and supplies, maintained Maricopa County Environmental records. Notary Public commission.

Magellan Health of Arizona Phoenix, AZ

2007-2014 – Executive Assistant

Chief Financial Officer

Chief Recovery and Resilience Officer, and

Senior Director, Child/Youth and Prevention Services

Scheduling and coordinating all meetings, including outside stakeholders and providers, manage calendars for staff of 20. Responsible for maintaining all files and correspondence, answering phones, ordering supplies for offices and community activities, processing staff reimbursements, and coordinating all travel arrangements. Responsible for scheduling and preparing committee meeting agendas and minutes, meet timelines for the office of Magellan Compliance and the Arizona Department of Health Services, Division of Behavioral Health Services. Plan and coordinate community activities.

Survivors On Our owN of Arizona, Inc. (S.O.O.N) Phoenix, AZ

2005 – 2007- Executive Assistant

Created and maintained files and databases as required. Organized office to include a physical inventory of all furniture, office supplies. Established archive files. Scheduled meetings for staff. Responsible for minutes of all meetings. Kept and maintained Chief Executive Officer’s calendar and updated staff calendars. Balanced petty cash monthly for three accounts, signed checks and made deposits. Responsible for all correspondence, including donor thank you letters. Served as kitchen manager, supervised staff of 4, also served as catering director, planned menus for both the clubhouse and special catering events, and was responsible for budgeting food and equipment.

Arizona Department of Health Services Phoenix, AZ

Office of Tobacco Education and Prevention (TEPP)

2003 -2005 - Administrative Assistant

Coordinated meetings, conference calls, and maintained calendars for TEPP staff. Organized and maintained office files. Responsible for meeting minutes. Purchased office supplies. Responsible for drafting correspondence. Responsible for coordinating and attending the Tobacco Revenue Use, Spending and Tracking Commission meetings and processing all documents for the meetings to include minutes, agendas and correspondence.

Arizona Department of Health Services

Office of Legislative Services

1997-2003 - Executive Secretary

Designed and maintained extensive legislative database tracking system. Investigated constituent issues as requested by legislative staff. Responsible for all agency lobbyist reporting. Conducted research as required on wide variety of issues. Tracked legislation and hearings, amendments and prepared reports accordingly. Scheduled meetings and conference calls for the Office of Legislative Services and for the Director’s Office.

1996 – 1997 - ComCare Phoenix, AZ

Community Relations and Development Dept

Administrative Assistant

Took meeting minutes, prepared general correspondence, generated computer reports and mass mailings. Maintained files on media activities, organized and supervised volunteer programs. Handled all external and internal phone calls.

1992 – 1996 - Executive Service Corps of America Phoenix, AZ

Office Administrator/Staff Accountant

Reconciled all financial records, bank deposits and monthly financial and payroll reporting. Took meeting minutes, scheduled meetings, made travel arrangements and prepared correspondence and reports.

1988 – 1992 - Make-A-Wish Foundation of Central and Southern Arizona Phoenix, AZ Administrative Assistant

Took meeting minutes, prepared reports and general correspondence, maintained client and donor reports. Interviewed, trained and supervised staff and volunteers. Reconciled all financial accounts. Responsible for annual and quarterly payroll reports.

1985 - 1988 - Small Business Owner Phoenix, AZ

LGA Secretarial Services

Maintained financial records, reports, bank deposits, payroll tracking and client billings. Responsible for marketing and sales activities, policy development, implementation and setting up new offices.

1985-1888 - Greenway Insurance Agency Phoenix, AZ

Office Manager, Licensed Insurance Agent

Licenses Held: Property and Casualty, Health and Life.

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