Executive Assistant Administrative

Rickeisha Salesman

561-***-**** • ********@*****.***

Executive Assistant

Experienced Executive Assistant with a demonstrated history of providing high-quality support to C-Suite executives. Organized and efficient administrative professional that executes all responsibilities with a high-degree of confidentiality and discretion. Skilled in meeting the needs of executive staff including agendas and meeting preparations, meeting minutes, travel arrangements, and expense reporting. Consummate professional, able to balance competing priorities and support executives in a fast-paced environment.

Agendas & Meeting Minutes Travel Arrangements Calendar Management

Document Management Expense Reports MS Word & Excel

Staff Supervision Office Management Interoffice Couriers

Professional Experience

FOUNTAINS OPERATIONS

Secretary (TEMPORARY ) Nov.2018-JAN.2019

Answered phones, Assisted Senior Secretary with sending out various violation tickets for residents, keeping residents information current in the system, preparing materials for weekly board meetings

ChildNet (FKA Child & Family Connections)

Executive Administrative Assistant to the CEO/Executive Director Nov. 2008 –Nov. 2018

Provided administrative support to the CEO, coordinating schedules, making travel arrangements, and managing emails, correspondence, maintaining strict confidentiality and discretion during all activities. Served as a liaison to the Board of Directors, the leadership team, and agency staff and visitors, relaying and gathering information. Prepare agendas and meeting minutes, ensuring critical information is captured and documented. Organized paper and electronic records and compile documentation for travel reimbursements and expense reports. Provide oversight and direction to the receptionist, ensuring efficient front desk operations, mail handling, and visitor services. Assisted Community Relations Coordinator with Planning fundraising events, appreciation luncheons, etc.

Effectively anticipated CEO needs, readjusting schedules and travel arrangements, allowing the CEO to respond to emergent issues.

Exercised a high-degree of confidentiality and discretion in managing notes, minutes, and sensitive correspondence.

Coordinated special projects including Annual Board of Directors meeting preparations, crafting presentations, and preparing information for funders and stakeholders.

Used well-developed knowledge of agency operations to assist four different CEOs.

Florida Department of Children and Families

Secretary Specialist Nov. 2007-Nov.2008

Assisted Department administrative team in a variety of duties including invoice verifications, new hire paperwork, and front desk coverage. Effectively managed multi-line incoming calls, distributed mail, and addressed client inquiries.

Fidelity Federal Bank and Trust/National City

Wholesale Processor/Wholesale Coordinator Assistant Aug. 2003-May 2007

Processed new loan submissions, verifying the inclusion and accuracy of paperwork and required documents. Tracked and coordinated the receipt of missing documents to ensure efficient processing. Managed the approvals for new brokers, processing applications and obtaining references.

Supported the Wholesale Brokers and Coordinators by reviewing loan files and gathering required documents. Drafted commitment letters and other correspondence and paperwork needed to complete the loan file. Responded to inquiries and requests for status updates from Originators. Trained new processors and addressed emergent issues.

Education

Bachelor of Arts, Interdisciplinary Studies, Florida Atlantic University

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