Manager Office Assistant
Resume:
Michelle LePage
El Paso, TX 79932
Objective: I am recently retired from the City of El Paso and am looking for a position to keep me busy and in which I can make a rewarding contribution to the organization. I have a well-rounded employment experience in purchasing, contracts, capital projects, human resources, and writing. My education includes journalism and law, human resources management, paralegal training and business administration. Personally, I am a hard-working, efficient and conscientious employee who works well with superiors, coworkers and subordinates. EMPLOYMENT EXPERIENCE
Administrative Analyst
El Paso Water Utility, Texas
Purchasing and Contract Administration Section, February, 2015 to November, 2015 (retired) Supervisor: Art Duran, Chief Financial Officer, later Rosemary Guevara (9 months) 40+ hours per week
Same duties as Purchasing Agent with a concentration on contracts and supervision of one Senior Office Assistant and two Project Compliance Specialists
Purchasing Agent
El Paso Water Utility, Texas
Purchasing and Contract Administration Section, February, 2015 Supervisor: Art Duran, Chief Financial Officer (3 years 3 months) 40+ hours per week
For the past three years and 3 months I have led the Purchasing and Contract Administration Section for the El Paso Water Utility.
Manage all purchasing and contract administration activities for the Utility
Assign and are responsible for all construction informal bids, formal bids, requests for proposal, design contracts, large formal commodity purchases, quotes and direct purchase orders
Manage the Purchasing and Contract Administration Section including one Administrative Analyst, two Procurement Analyst (professional managerial positions), two Project Compliance Specialists, two Senior Office Assistants and one Bid Clerk (general services positions)
Advise staff and other department personnel on purchasing policies, procedures and state law
Approver on all purchase orders, administer the Utility’s credit card program
Train departments on the Utility’s new purchasing policy and procedures I promoted to Purchasing Agent after serving as Contracts Development Coordinator in the Engineering and Construction Management Department for just over three years. Contracts Development Coordinator
City of El Paso, Texas
Engineering and Construction Management Department, Contract Administration Section, October, 2008 to November, 2011
Supervisor: Richard Bristol, Administrative Services Manager (6 months) Previous Supervisor: Terry Quezada, Capital Improvements Program Manager 40+ hours per week, 2 years 6 months
For the past two years and six months I had led the Contract Compliance section in the City’s Engineering and Construction Management Department, and taken on the construction bidding section in a reorganization that used to be part of the Purchasing Department. For my accomplishments I received the five department portfolio award given annually for Customer Service in August, 2009. I have recently administered the City’s first disadvantaged enterprise business program and American Recovery and Reinvestment Act capital projects.
Develop and execute all capital on-call, design, construction and professional service contracts
Assign and are responsible for all construction informal bids, formal bids and competitive sealed proposals
Approve all capital vouchers
Manage the Contract Administration Section including one procurement analyst, two Project Compliance Specialists and one Research Assistant (professional managerial positions), one Accounting and Payroll Specialist, one Senior Secretary, two project compliance assistants and one Senior Office Assistant (general services positions)
Work with consultants to ensure adequate contract insurance and payment issues
Place contracts on City Council agenda
Develop policies and procedures for the Contract Administration Section I promoted to Contracts Development Coordinator after serving as Administrative Analyst in the Engineering and Deputy City Manager Departments for five years.
Administrative Analyst
City of El Paso, Texas
Building and Planning Services for the Deputy City Manager, November, 2003 to May, 2005 Engineering Department, Capital Improvement Section, May, 2005 to October, 2008 Supervisor: Terry Quezada, Capital Improvements Program Administrator 40+ hours per week, 4 years 11 months
I promoted to Administrative Analyst after serving in two positions with the Human Resources Department for three and a half years. The position of Administrative Analyst was originally under the Deputy City Manager for Development Services until a management reorganization put the Capital Improvement Program under the City Engineer.
Manage capital project financial aspects through general ledger and budget transactions
Primary financial advisor to the Capital Project Manager heading up the contract compliance division and the Capital Improvement Program Administrator
In depth knowledgeable of PeopleSoft Financials
Resolve accounts payable problems
Establish contract encumbrances and accounts receivable for capital projects
Provide funding and establish purchase orders, requisitions and direct purchase orders for the contract compliance division
Establish budgets for capital projects and manage those budgets during capital project execution phase
Work with Capital Program Administrator to manage multi-year capital project budgets
Participate in budget and capital improvement project meetings to provide financial insight
Complete steps necessary for project fiscal close out and reconciliation
Once grants are established ensure encumbrances and expenses are made within confines of the contract
Maintain updated capital improvement project program listing
Initiate capital project directives
Supervision of Secretary and Accounting Technician for a year while the position was in CIP Recruitment and Examination Analyst
City of El Paso, Texas
Supervisor: Paul Mueller (first year), Peter Fargo (next six months) April 2002 to November 2003
40+ hours per week, 1 year 6 months
I accepted a promotion to a lead position in the section after two years as a Human Resources Analyst.
Same Duties as the Human Resources Analyst position listed below except in a lead role to include training of entry level Human Resources Analysts
Supervision of two entry level analysts
Human Resources Analyst
City of El Paso, Texas
Supervisor: Dick Moody
April, 2000 to April 2002
40+ hours per week, 2 years
After receiving my Master of Science in Human Resources Management and Professional Human Resources
(PHR) certification I accepted an entry level exempt position in the HR field.
Recruit for general service, professional/managerial, and executive job openings
Create and update tests
Prepare and present appeal cases to Civil Service Commission
Train subject matter experts to evaluate candidates for oral and assessment center examinations
Statistical analysis, adverse impact analysis
Participate in group discussions to recommend personnel policy changes
Represent the City on the Business Curriculum Board for El Paso Community College and at job fairs
Use of PeopleSoft HRMS
Procurement Specialist II
County of Otero, New Mexico
August, 1998 to April, 2000
40 hours per week, 1 year 8 months
Supervisor: Ginger Herndon, Purchasing Agent
While enrolled in a Master of Science in Human Resources Management I was employed full-time as a Procurement Specialist for the County of Otero, New Mexico.
Purchasing for all county departments (requisitions, purchase orders, and request for quotes)
Knowledge of state laws and bidding procedures
Inventory of fixed assets, maintenance of county contracts and receiving
Prepare requests for legal disposal of fixed assets before County Commission
Administer the small purchase card program and fuel card program
Secretary for the County’s Safety Committee and member of the Wage and Compensation Committee
Maintain effective relationships with Taxpayers, Vendors, Department Heads, County personnel, County volunteers and County Commissioners
Previous employment includes reporting for a weekly military newspaper, education reporting for a daily newspaper and employment as a certified optician for a multi-optometrist practice. EDUCATION
Northcentral University
Post-Master’s Certificate – General Business
Received July, 2014
Troy State University
Master of Science in Human Resources Management
Received May, 1999
Carleton University
Bachelor Degree in Journalism and Law
Received June, 1994
California Polytechnic State University
Certificate in Paralegal Studies
Received September, 1995
CERTIFICATION
Professional Human Resources (PHR) certified by the National Human Resource Certification Institute since July 2002. Certification signifies the mastery of the human resource body of knowledge. PHRs recertify every 3 years with 60 hours of continuing education.
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