Administrative Assistant Office

MARGIE A. SOUZA

** ***** ****** – Fairhaven, MA *2719

508-***-**** or Cell 617-***-****

************@*****.***

Relocating to Kennesaw, GA

CAREER Experienced administrative assistant with background in school business office.

SUMMARY: Excellent writing and communication skills. Successful record of implementing new office procedures, responding to emails and phone inquiries, providing information and acting as liaison between faculty and administrators. Customer-service oriented.

EXPERIENCE:

06/95 - Present UPPER CAPE COD REGIONAL TECHNICAL SCHOOL

Bourne, Massachusetts - 508-***-****

Business Office Secretary

Provide support to the Superintendent and his Administrative Assistant

Maintain school’s building use and leadership calendars

Serve as secretary for negotiations and scholarship committees

Keep and update databases (advisory, employee, scholarship)

Coordinate registration and travel arrangements for conferences

Process paperwork for requests for personal days, sick days, vacation days

Receive and verify money from various shops and prepare deposits

Take minutes for meetings as assigned (many confidential)

Enter drivers’ education information into RMV’s Atlas system

General office duties such as answering telephone, sorting mail,

maintaining supplies, typing correspondence, and filing

Secretary to the Coordinator of Extension Programs

Provide administrative support to the Coordinator of Extension Programs and the Coordinator of the Practical Nursing Program, as well as assess, evaluate and accommodate the needs of the 14-member staff.

Typed and edited all departmental correspondence and school grants

Coordinated monthly billings for reimbursement grants

Monitored attendance for adults enrolled in post-secondary certificate programs

Conducted follow-up studies of post-secondary graduates

Tracked post-secondary tuition payments

Designed newspaper ads, flyers and program brochures

Developed office procedures and forms to improve efficiency

Coordinated all internal and external communication

Handled various projects and met deadlines effectively

Trained adult students in Microsoft Office 97

Taught adult students interviewing and resume writing skills

EDUCATION: KATHARINE GIBBS SCHOOL

Boston, Massachusetts - 617-***-****

Two-year Secretarial Arts Program - Associate Degree in Applied Science

SKILLS: Microsoft Office Suite – Word, Excel, Access, PowerPoint, Publisher and Outlook; Google Apps; Speedwriting, QuickBooks and RMV Atlas System

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