Skills and previous duties, 1099 prep and distribution, Pcard reconcil

Monica Perez

**** ******* ****** **.

Spring, Texas 77388

Email- *************@*****.***

Cell# 832-***-****

Employment History

Objective

To obtain a challenging full-time position in a growth oriented organization, where my skills will be utilized and will offer diverse job responsibility. I am a highly organized and motivated individual. My skills are, but not limited to the following.

Managing and overseeing, Coaching and team development, extensive Accounts payable history, customer service and vendor relations, research and follow up, reviewing and editing, Checks and balances etc.

My personality is outgoing, I am dependable and loyal. I believe in manners and good old fashion respect. I do keep to myself in the work place but work great with everyone. I am a team player and always demonstrate a professional character.

Skills Summary

Management ERP-Viewpoint Report Preparation

Customer Service General ledger Great Plains

Accounts payable Microsoft Word Pcard/ Fuel card

Training Microsoft Excel Office Outlook

Microsoft Dynamics Quick books SCS/ Mainframe

Energy Services South, LLC

Accounts Payable Manager

Managed “full cycle” AP Department, including the 1099 process.

Managed subcontractor agreements, RNI reports, process lien waivers, prepare cash forecasting

Build and maintained strong vendor relationships

Worked closely with the PO department to ensure 3-way matching

Responsible for Sales/Use Tax Compliance – verifying rates and correcting as necessary

Assisted the Assistant Controller and the Director of Accounting with various projects and improvement initiatives

Developed periodic reporting of key individual and departmental metrics that address the effectiveness/efficiency of the AP disbursement process, and make appropriate improvements to ensure best practices

Created and maintained the rejection log

Ensure timeliness and accuracy of monthly closing of the AP sub ledger

Analytical review of equipment invoices to ensure no additional charges have been accumulated

Verified approval and coding on invoices

Processed all concur entries and distributed cash disbursements

Provided assistance to departmental managers, as needed

Apache Industrial Services October 2015-Februrary 2018

Accounts Payable Manager

Managed 2 team leads and 8 AP processors.

Oversee all AP functions and disbursements for 13 companies under the Apache Industrial umbrella

Prepped and created check batches

Handled all special check request for President, CFO, Controller, IT director, HR director and VP’s from all branches.

Created and handled Journal entries for AP department.

Reviewed AP team’s batches before releasing.

Worked closely with the project managers and purchase order department to ensure proper coding before setting up a PO.

Collected all rates on accrued sales tax before team was able to process.

Created and monitored accuracy on vouchering for AP team leads and AP processors

Set up and conducted all vendor relations meetings with vendors.

Ran and completed unvouchered report and open PO report.

Maintained and approved team schedules, Overtime, vacation, sick time, PTO etc.

Hired and trained all new AP processors and Team lead

Conducted all AP meetings.

Created and implemented simple work processes for AP department.

Assisted controller with any accounting requests she needed

Created and maintained all AP spreadsheets

Prepped 1099 tax distribution and reporting to the IRS

Amega-West Services (oil & Gas) October 2014-April 2015

Accounts payables coordinator

Inputs PO and Non-PO invoices, ensuring GL account posting is correct.

Reviews purchase price variances

Prepares inter-company payments

Track billable AP invoices monthly

Answers all vendor inquiries via email or telephone

Inputs payments in banking software

Process and pay all vendor invoices for AP

Maintained excel spreadsheets

Ran and reviewed accounting reports utilizing E2 software

Assists in other areas of the accounting department as necessary

Other duties may be assigned

Petrofac Inc (oil and Gas) May 2014-August 2014

Temp assignment for employee on maternity

Accounts Payables Supervisor

Reconcile expense reports for the engineers

Set up and enter bills into QuickBooks and Great plains

Code and audit all invoices before payments

Cut and distribute checks, Wires web payments and ACH(Direct deposits) to employees,vendors and customers

Updated and maintained all of our spreadsheets in excel

Set up vendors and customers in the company's bank accounts to authorize payment

Full cycle accounting

Processed all payables, bills rent and payroll

GS Administrators (Gulf States Toyota) June 2007-April 2014

Claims Payments processor

(vehicle Warranties)- Paid claims for Mechanical and prepaid maintenance contracts.

Audit the invoices which will lead to authorizing or denying claims

Create and distribute denial letters for any claims that are not eligible for payment.

Maintain and follow-up on customer reimbursements.

Correct and move any claims that are entered under the wrong contracts

Maintain NP log for claims that are received and in process.

Answer and troubleshoot any questions or concerns regarding claims payments and customer reimbursements which also include credit card payments.

File and maintain work load, administrative and clerical duties…etc…

Customer Care Manager- and assisted with cancellations

Cancellation of Warranties on vehicles and issuing refunds of the unused premiums

Check inquiries (obtaining and distributing if the check has cleared the bank or if outstanding)

Underwriting support - researching, investigating activation and billing issues of warranties.

Obtained and distributed Quotes on refunds to the dealers and Lien holders.

Understood and performed confidentiality of the contracts

Created and proof read letters requesting confidential documentation to the customers.

Entered in Gap policy entries for data entry department.

GSTTS Gulf States Toyota

Temporary assignment- until assigned to GS Administrators (Gulf States Toyota)

Manager -David Willis

Assisted with data entry of the driver's hours into the NAT system.

Distributed payroll for drivers.

Adjusted and corrected hours in oracle.

Created tickets for missed punch hours and coded vacation and sick time correctly for human resource purposes.

Lennar Homes

Accounts payable Coordinator

Updated and maintained general ledger in QuickBooks for reports

Invoice coding

Invoice filing and scanning

Payables check processing on warranties

Set up account entry for all vendors in company system

Set up account entry for vendors in quick book system.

Clerical duties for accounts payables department.

Cutting and processing checks in QuickBooks (2001-2005 version) system

.

Griffin Partners

Accounts Payables Specialist

Payables and receivables, invoice coding and data entry.

Daily deposit reports for receivables.

General ledger reports using quick books

Contracts with vendors.

Monthly and weekly reports for variance and budgets.

All spread sheets for our office data base in excel and word.

In charge of shipping and receiving.

Arranged all meetings, luncheons and conferences in the building.

Maintained all mail, office supplies, faxing, timecards, and invoices.

Hartman Management

Property management Administrative Assistant

Quick books and small office reports

Invoice coding

General ledger reports for invoices and monthly payments

Insurance certificates

Electric Activation requests

Variance Reports.

Monthly rent collections from tenants.

Typing all property manager reports on budgets using excel spreadsheets and currency formulas.

Secretary duties for property managers

Education and school locations

Lone star Community college- Associates in Arts of accounting

Strayer university- Bachelors Accounting

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