Executive Assistant Engineering

Jenice B. Mariano

Professional Summary

Administrative Professional with over eighteen years experience in marketing consulting and biotechnology engineering in regional and global environments. Recognized as trusted, supportive collaborator by senior leadership and employees

●Consistent Achiever

●Loyal Diplomat and Supporter

●Strategic Focus

●Influential Communicator

●Green Belt Certified

Business Process Management

Professional Experience

Executive Assistant to President 2019 - 2019

Supports the President of Graduate Theological Union

●Manage the President, members of the Board of Directors and Executive Team in important meetings by planning and coordinating, taking meeting minutes, following up on action items, and securing the minutes in repositories.

●Ensure that the needs of the Presidents and the team are successfully accomplished (Calendar appointments, expenses, budget, office supplies, among other things)

Genentech, Inc. A Member of the Roche Group 2006 - 2019

Management Associate 2014 - 2019

Manages the Head of Global Engineering Americas and Communities of Excellence teams

Project Coordination

●Manage meetings for Pharma Global Technical Operations Strategy and Engineering Americas (PTAA), Global Engineering (GE) and Pharma Global Technical Operations (PTA)

●meetings in South San Francisco.

Facilitation of meetings include overseeing agendas, taking meeting minutes and following up on action items (Global Engineering Leadership Team meetings, Global Engineering Extended Leadership Team meetings, CoE Technology Meetings and CoE PM Meetings)

Ensure success of PTA LT, PTA eLT, PTA Joint All Hands, PTA Town Halls by finalizing presentations, coordination of speakers, catering, A/V and Webex. Have been recognized and praised by the Head of PTA for job well done.

●Successfully execute high-level offsites/onsites meetings (Group size varies from 14 to 125 people). This includes securing venue, finalizing agenda, coordinating team building activities, negotiating contract and catering. Applause was awarded due to the successful events.

●Responsible for communication from Leadership to team (Google+ community, gDrive, surveys)

Administration

●Ensure the accuracy of Global Engineering documentation, organizational charts, distribution lists, PTA and Global Engineering rolling calendars in Touchpoint

●Manage annual budget for Global Engineering, working closely with Finance partner to ensure department stays within budget and track monthly FRRs and accruals

●Collaborate with administrative assistants in Basel on calendar management, meeting management and job interviews with Global Engineering Leadership Team

●Manage the administrative associates in PTAx by coordinating work load and assisting in development skills

●Facilitate and coordinate space planning for PTA groups

●Coordinate complex domestic and international travel arrangements and prepare expense reports

Business Process Coordinator 2012 - 2014

Manage overall administration of the PTAA-T Business Processes, Global Engineering network forums and Technology Roadmap Portfolio. Green Belt Certified

●Developed and maintained PTAA-T Business Processes including, but not limited to:

Facilitated and managed PTAA-T Business Operations Meetings and regional and global Leadership Team Meetings

Implemented and executed PTAA-T scorecard and metrics tracking progress for Business Map (Measuring key parameters important to achieve technical success on projects)

Facilitated annual goal planning and talent review meetings evaluating a team of 40 employees

Collaborated with Operations and Business Support team for proper utilization of department’s resource planning model/tool

Consolidated department cost centers and budget

Assumed responsibility of OBS group when OBS lead went on Sabbatical

●Facilitated Global Engineering network forums including external partners and collaborators: Automation Leadership Committee (ALC), Engineering Network Team (ENT), Global Automation Conference (gPAR), Roche Emerson Alliance (REBAR)

●Executed Technology Roadmap Portfolio Management through administration of the bi-annual PTAx-T Summits and Quarterly Progress meetings, including the collection, follow up and maintenance of the metrics and tracking tools.

Sr. Administrative Associate 2006-2012

Provided operational support to the Senior Director for PTEA-T and Director for PTEA-TA and respective groups

Project Coordination:

●Managed Technology network groups (Automation Leadership Committee, Engineering Network Team) and global department teams by running rolling agenda, tracking action items and maintaining internal and external communication to team, stakeholders and customers

●Acted as business process lead of Communications for the Automation Leadership Committee

●Coordinated local and global meetings by managing logistics such as: Videoconference, LiveMeeting, Webex, Telecon, distribution lists, agendas sent prior to meetings, attended meetings, took meeting minutes & action items and posted presentations and minutes in Livelink

●Created presentations, spreadsheets, agendas and other meeting materials

●Managed Department Balanced Scorecard and tracked monthly progress

Administration:

●Planned, coordinated and managed logistics of onsite and offsite team meetings for a department of 50 people

●Managed busy calendars for Directors and staff

●Arranged complex international travel for Directors

●Maintained a fully accurate and up-to-date departmental organization charts, distribution lists, contact lists

●Scheduled and coordinated candidate interviews and organized travel arrangements

●Worked with legal and procurement to process Statement of Works (SOWs), Contracts and Purchase Orders (PO)

●Onboarded, offboarded and trained new team members on company and departmental administrative and general processes, systems, practices, tools and standards

●Coordinated and managed all office moves within South San Francisco and Vacaville campus for supported groups

●Provided back-up administrative coverage for 3 administrative professionals that support an overall team of about 50 people

Santiago Solutions Group Inc. 2001-2006

Office Manager / Executive Assistant

Function as Office Manager to Marketing Consulting Company of 15 people. Responsible for all aspects of running South San Francisco office.

Project Coordination:

●Managed opening of offices for Marketing Consulting Company: site selection, contract negotiation, floor plan arrangement and office space furnishing

●Coordinated creation and update of company website and tracked metrics

Business and Financial Administration:

●Supported President to facilitate smooth daily operations

●Maintained company financial information and assisted lead accountant

Education

Bachelors of Science in Psychology from University of the Philippines

Technical Skills and Knowledge

●PC and Macintosh systems

●Microsoft Office Suite (Word, PowerPoint, Outlook & Excel)

● Google Applications (gMail, gCal, Hangouts, gDocs/Drive, gForm, gSite & Google+ Community)

●VC Scheduler, Webex

●Genentech systems: TouchPoint, Condor, Conclude, Workday, SmartSheets

Training Courses

●Operational Excellence: Green Belt Certification; White Belt Certification; DMAIC for Projects and Planning; Lean Course, GNE OE Team

●Developmental Courses: Project Management, Partnering with your Manager, 7 Habits of Highly Effective People, Essential Facilitation, PowerSpeaking, Crucial Conversation, Self Situational Leadership

Berkeley, CA 94704

650-***-**** Mobile

ac965q@r.postjobfree.com

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