Document Control Office

SYED MUZAFFAR HUSSAIN M.B.A (HRM)

Cell: +974-******** +974-******** Email: ************@*****.***

I have a varied and extensive experience in the field of administration and management as per ISO-9001 in the construction industry and other sectors as well.

My experience spans over a total 15+ years of association with reputed organizations and having worked on prestigious projects in the GCC countries as well as in India.

Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database, and ensure complete support in the management of the document control activities of the project.

OBJECTIVE

To secure a suitable position in a corporate sector where I can apply my creativity, communication, analytical & technical skills and work experience in an administrative works and implement processes related to management of Document Control Systems with a knowledge of using Document Control System software such as PRIMAVERA PROJECT MANAGEMENT, EDMS specifically PRODOM Documentum, Aconex, Oracle Primavera Contract and ERP System, etc.

To be a part of a team where I can contribute all my relevant skills to achieve the organization’s success as I am highly resourceful, an energetic, and a positive of can-do attitude and self-motivated.

STRENGTHS

Excellent communication skills and a professional demeanor gained through extensive interaction with the Clients/Consultants/Contractors, etc.

Creativity, Listening and Dedication are my greatest strengths; ability to filter information and assess priorities.

Calm and collected personality and known to work under time pressure and stress without losing ability to deliver the favorable results.

Eager to learn and grow in the organization to take on bigger and better roles in the position.

Excellent in Stenographic skills and very good at MS OFFICE (Word, Excel, PowerPoint) & email / web & typing.

Proactive, confident, optimistic, flexible with an aptitude to learn and implement

ACADEMICS

M.B.A-HRM through KAIZAN Global School of Business Management (An ISO 9001-2008 Certified Institution)., Pune INDIA.

First class Graduate in Commerce from M.S.University, Tirunelvelli, T.N. INDIA

Shorthand Higher Grade (120 Words per Minute). Typewriting Higher Grade (60 Words per Minute).

Knowledge in Aconex, Oracle Primavera Contract, Share Point System and excellent in Microsoft Access, Word, Outlook Excel and Power Point.

AREA OF EXPERTISE

Sl.

No.

Designation

Organization

Project Assigned

Client / Consultant

Duration

1

PMO Document Controller cum

Asst.Accountant

BLUU QATAR

(A sister company of Redco Construction – Almana)

BLUU HEAD OFFICE AT PEARL QATAR

PMO

August 2018 – Present

2

Senior Document Controller cum Project Secretary

BLUU QATAR

(A sister company of Redco Construction – Almana)

Sidra Northgate Mall 5

Al Khaliji Commercial Bank

Qatar Investors Group

SIDRA Medical & Research Centre, DMG

Arab Engineering Bureau (AEB)

MZ and Partners

April 2018 – July 2018

3

Senior Document Controller (QA/QC)

REDCO CONSTRUCTION - ALMANA

Viva Bahriya Towers 12 & 13

The Land Real Estate Investment & Development

Shaker Consultancy Group

October 2017 – March 2018

4

Senior Document Controller (QA/QC)

Design and Build of Underground Car Park

Private Engineering Office

Shaker Consultancy Group

November 2015 – September 2017

5

Project Secretary cum Document Controller

Extension & Development of ABM Military College

Breeding Farm – Al-Zubara

Private Engineering Office

Dorsch Qatar

Racing & Equestrian Club

Arab Consulting Engineer

July 2015 – October 2015

6

Senior Document Controller (QA/QC)

Abraj Quartier Gate Way Towers (AQ1 & AQ2)

United Development Corporation

KEO International Consultants

April 2013 – June 2015

7

Personal Secretary cum Coordinator

Besix Construction – UAE

Burj Khalifa Tower – A World’s Tallest Structure

Joint Venture Project of Samsumg-Besix-Arabtec

Emaar Properties

Turner Consultants

Hyder Consultants

June 2007 – July 2010

8

Administrator cum Document Controller

DWARAKA CONSTRUCTION – India

Head Office

Head Office

October 2010 – March 2013

9

Steno-cum-Personal Assistant

BHARAT GROUP OF INSTITUTIONS – India

Bharat Institute of Engineering & Technology

Examination Branch

July 2005 – May 2007

10

Stenographer

RAGHAVENRA INDUSTRIES - India

Head Office

Head Office

June 2002 – May 2005

PMO Document Controller

Cum Asst. Accountant (from August 2018 – Present)

Accountability:

oWorking as a PMO Document Controller:

oPMO – Projects Management Office is a centralized team which handles all the Projects from Head Office having all decision taken for all the Projects in order to achieve Client Requirements.

oMaintain the company’s Quality Document Control Systems (QDCS) and associated registers in accordance with document control procedure well in line and control.

oImplement standard procedures for submitting, receiving, distributing and filing of projects related documents. Handling project correspondence, documentation their recording, storage and retrieval.

oProcessing the official correspondence such as PMO letters and Memos for submission to the concerned.

oCoordinating with the Accounts, Procurement and QS Teams in respect of any invoice prior to receive from the sub-contractors of all the projects.

oWeekly E1 & E2 (Engineering) logs received from all the projects to be processed and sent to the PMO Team for their information and action.

oArranging the Material Requests and Equipment Requests received through emails from the different projects for the approval of Project Managements and sending the same for final approval.

oWorking as an Asst. Accountant:

oReceiving all types of original invoices such as for an Advance Payment, Manpower Supply & Progress works from all the projects and updating the same in the Provision Log. The same invoices shall be forwarded to the concerned Site Project Managers for their approval and necessary supporting documents to proceed further for payment purpose.

oPreparing Vendor Payment Evaluation (invoices to be certified) of the invoices for Advance Payment & Payment, relating to Building Materials, Manpower Supply, Equipment Rental Services and Miscellaneous, and submitting the same for the review and approval of Accountant and Project Controls Manager, and then forward the same to Finance Department for further process for releasing the payments.

oUpdating the Vendor Payment Log and maintain the accurate soft copies of Vendor Payment Evaluation of certified invoices, on the daily basis.

oReceiving the Petty Cash Replenishments from the different projects and submit the same to Finance after review of the Accountant.

oUpdating the Petty Cash Replenishment Log on daily basis and maintain the accurate soft copies of the same.

Senior Document Controller

Cum Project Secretary (from April 2013 to July 2018)

oMaintain all aspects of document control as per project system required to update and archive project’s technical documents and drawings in a timely manner.

oHandling an informative system of matrix for distribution of project correspondence, inspection requests, shop drawings, Engineer’s comments / approvals on site clarifications, work notifications, document submittals, material submittals, area of access handovers, etc…developed by the project management.

oMaintain and update status of the logs for all the documents like Design drawings, Shop drawings, prequalification documents, material submittals, test reports, method statements, Request for Information, document submittal – general, etc.

oMaintain a standard system of project filing (both manual and computerized) enabling easy reference of all project related correspondence / documents & drawings instantly.

oMaintain the documents in the Document Control office under safe custody and update records of all approved documents and drawings and their distribution accordingly.

oMaintain and update the logs of all incoming and outgoing correspondence including the Work Inspection Request / Material Inspection log, Inter Office Memo – incoming/outgoing log, Record of Incoming/outgoing letters / documents log, Record of site work instruction/ Site Observation log, SVR and NCR Logs.

oAssist in External and Internal Audits.

Personal Secretary Cum Coordinator (from June 2007 – July 2010)

Manage and maintain the M.D./HOD’s diary and email account.

Filter emails after review; highlight urgent correspondence and determine if executive action is required. Maintaining confidentiality of necessary documents and electronic correspondence on behalf of the M.D./HOD.

Maintains calendars, schedules and co-ordinates appointments, receives calls and/ or greets visitors, responds to requests for information.

Prepares routine correspondence on own initiative including the drafting of general replies and ensures that all correspondence and reports are processed in a timely manner.

Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the M.D./HOD to match his requirements.

Arranging, Coordinating & Setting-up of Meeting and conferences. Getting confirmation from participants in meeting and booking conference / meetings room in-house or outside as per requirements.

Scheduling and Organizing of Meetings, supporting it with all required documents like Agenda etc., preparing and distributing Minutes of Meeting to all the attendees.

Able to handle independent correspondence, minutes of meeting, MD diary, booking and ticketing, coordination with internal and external customers.

Prepare and distribute weekly and monthly reports such as Weekly Safety reports, Environmental Monitoring Program report & weekly / monthly Safety reports, etc.

Update the inventory of all reports such as Warning letters, HSE violation notice, Non-Conformance reports, incidents/accidents/near miss reports, etc.

OTHER ACHIEVEMENT

Appreciation Award for Outstanding Performance as a Secretary-cum-Coordinator, by the Top Management (PD/DPD/CM) of Burj Khalifa Tower Project – World’s Tallest Structure, Dubai, U.A.E.

Appreciation award for participating in the Fire Safety Campaign (Burj Khalifa Tower Project, Dubai)

QID, VISA & PP DETAILS

QID No. : 269******** valid up to April 2020

MARITAL STATUS : Married

PASSPORT NO. : J8965383

Date of Expiry : 12-10-2021

VISA STATUS : Transferrable with NOC (Visa Profession – Administrator)

Date : (SYED MUZAFFAR HUSSAIN)

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