Contracts Manager

Kuriakose C. K. Kurian

Doha. Qatar

Mob- 009**-********

Email:**************@*****.***

Profile

Contracts preparation and Administration, Post & Pre Contracts Management/Procurement, Legal review, Negotiation, Tendering, preparation of Claims and Variations. Have 23 years of valuable GCC experience in various sectors including all types of Service Contracts like outsourcing Manpower, Contract/Frame Agreements, Turnkey Projects in Oil & Gas Construction, Steel Fabrication and Installation, Marine Vessels Sectors through Woqod Marine Services for dry docking, preparing and implementing Policies & Procedures, bench marking GCC with local laws and other GCC including FIDIC etc. critical and analytical thinker, effective negotiator, cost focused agile to change and transformation.

Career Objective

Seeking a challenging opportunity in a Senior /Supervisory position in contract administration / management/ purchasing / General Administration/ Compliance, Construction, Leasing & Legal review/evaluation.

Work Summary

Presently working with Frijns Steel Constructions Middle East as Contracts Manager in Project Department, since February 2018 onwards. Responsibilities includes the preparing CAPEX & OPEX budgeting, Logistics, Risk management, Preparation of Tender & Contracts drafting, Contract Administration / Management, Business Development, preparing/reviewing sub-contracts, RFQ/Purchase Orders, all claims and dispute management, variations for Projects.

The activities includes and not limited to, manages the contract activities for a division, participates in strategic planning activities for specific projects. Responsible to provide senior-level guidance to assigned personnel, and end-users proficiency and timeliness of all contract administration functions in conjunction with project requirement. Responsible for the development, review, and maintenance of the Contracts Management Plan and provides updates to the Project Management Plan to the higher level Management. Collaborates with client and management consultant to ensure proper support in proposal preparation, as well as contracts/sub-contract negotiations and administration issues. Performs other responsibilities associated with this position as may be appropriate.

Qatar Fuel (WOQOD) & It’s subsidiaries in its Procurement & Contracts Department as Head of Contracts since December 2003 till 20th November 2017. Experience with Qatar Fuel [WOQOD] has been administrating all the Contracts [Construction, Supplier Contracts, Lease Agreement, Frame Agreement, Maintenance & Services, Outsourcing,] as well as Overseas Purchasing. Preparing necessary request to the Tender Committees approval, preparing & evaluation of the Tender & Contracts, liaison with Legal Department, coordinating with all the Departments (end users), Contractors and Suppliers for the Services. Preparing, compiling and reviewing Tender, Contracts, Frame Agreement & PO in manually as well as in ERP Oracle Modules until close out of the Contracts.

Assignment in Qatar Gas was preparing and evaluating the Tender, Contracts, Contract Work Orders, Enquiries and evaluating whether the documents are legally valid and contains valid clauses, recitals etc., and using SAP R/3 in PM Module for Service Entry and data input for CWO’s & Contracts in coordination with various Departments.

Career History

CONTRACTS MANAGER February 2018 - Present

FRIJNS Steel Constructions Middle East, Qatar

Job description

Reviewing all types of contracts, sub contracts, sub-sub contracts agreement, Purchase Order, sub sub-contract agreement for Fabrication, Supply Erection of structural steel construction for QRC and for the Road Works. Preparing and finalizing sub-contracts for the support services for execution of main/sub-contracts.

Coordinating with all the Clients, Contractors, sub-contractors for the execution of the Contracts Agreements.

Co-coordinating with the clients for default resolution, notification of the default in payment, claim for overdue payment as per the FRIJNS Over view calculation data sheets. Prepare letters to all the clients in case of any breach of the Contract Agreement/default of Payment.

Co-coordinating with the clients/lessees for default resolution for Mast Climbers. Prepare letters to all the Customers for breach of lease agreement/default of Payment.

HEAD OF CONTRACTS December 2003 – November 2017

QATAR FUEL (WOQOD), Qatar

Job description

Preparing all types of Tender Enquiries for Consultancy Services, Construction of Petrol Station Contracts, Maintenance works in the Building/Plants, Support Service Contracts, Frame Agreement for Call off and other Service Contracts and local and Overseas Purchase Orders etc.

Coordinating with all the departments and contractor/supplier till the close out of all the Contracts/Purchase Orders. Purchasing of Material/Equipment, Evaluating the Tender, Issuing/awarding Contracts/Purchase Order and Services Orders for Construction/Consultancy Services Contracts.

Preparing Contracts/Purchase Order in ERP Oracle systems.

Preparing Tender Committee Agendas, Tender Committee submissions, News Paper Advertisements for issuing Public Tender for Contract/Purchase Orders, internal memos, faxes and letters.

Preparing Commercial Evaluation, price comparison after getting Technical Evaluation Report from the end users/departments for awarding Contracts. Scrutinizing all the documents whether they have fulfilled all valid norms, recitals, terms and conditions, whether the particular document is valid or void, etc. Co-ordination with the Legal Advisor for preparing the Contracts and Tenders.

Coordinating with all the end users/departments for their actual requirements and take appropriate actions accordingly.

Main Contracts/Jobs Handled

Contract issued for Consultancy services and Construction of WOQOD TOWER/Consultancy Services for Construction of Petrol Stations, for fixing Signage and Shop Fittings for Petrol Stations

Contract for refurbishment work in the Doha Depot Buildings, repainting of Storage Tanks, Pipes & Fittings, Refurbishment/Maintenance Services for Maintenance Department Buildings, Warehouse Building.Recertification of 3 LPG Road Tankers, Dismantling and Site Clearance Works, Suppliers for the C-Store for Petrol Stations, Construction of Gasoline and LGO Storage Tanks, Contract for Supply, Installation and Commissioning of Vapor Recovery Unit. Issuing Frame Agreement.

Purchase Order issued for Supply of Dispensers, Composite Cylinders and its accessories, Compact Valves, Regulators, Hoses etc., for Valve Replacement Project, Above Ground Storage Tanks & Under Ground Storage Tanks, Supply of LPG Road Tankers, Supply of Auto Car Wash Units & Manual Car Wash Units and Issuing Change Orders/Variation Orders for the Contracts

CONTRACTS ADMINISTRATOR September 1996 – December 2003

QATAR GAS, Ras Laffan, Qatar

Job description

Preparing various types of Tenders, evaluating Contract Work Orders, Contract Documents, Enquiries, Tender documents, carrying out commercial evaluations, Limited Tender Committee Submissions, Small Tender Committee Submissions, etc.

Preparing Commercial Evaluation for awarding Contracts. Scrutinizing all the documents whether they have fulfilled all valid norms, recitals, terms and conditions, whether the particular document is valid or void, etc.

Coordination of the services by the Contractor till the completion.

Coordinating/Participating Shutdown Activities.

Self-Correspondence - including preparing faxes, internal as well as external memos and letters.

Preparing and arranging of gate passes/port passes and liaison with Contractors. Arranging and coordinating Training to Contractors and Vendors (H2S/BA, Defensive Driving, Plant Induction etc.)

Make arrangements and co-ordination of housekeeping activities of the Contractors working in the plant.

Other administrative/secretarial works like filing, distribution of Mails etc., Distribution/up-keeping of documents.

SAP R/3 in PM Module is using for making Service Entry and data input in Contract Work Orders. Also using SAP system for verifying PM orders.

Using TDMS to get Technical Information’s about the Controlled Documents, Engineering Mechanical Catalogue, Vendor Mechanical Catalogue, Isometric Documents, Operation Manuals, Procedures and Standing Instructions, etc.

OTHER EXPERIENCES

Practice as an Advocate [Lawyer] in Various Courts (Civil & Criminal) in Mumbai & Kerala, India – 1989 to 1996, AND Simultaneously teaching Commercial Laws and Personnel Laws to LL.B Students in M.G. University, Kottayam, Kerala, India–1991 to 1996

Practicing as an Advocate [Lawyer] in Bombay High Court in Mumbai, India – 1987 to 1989

Trainning / Courses Attended

Sanitary Inspectors Course

H2S/BA and Plant Induction

Environment Awareness

Handling of Non-conformities and Observation

QMSI Awareness

Various training programs in SAP

Training in Advanced M.S. Word conducted by NIIT

Training in Advanced M.S. Excel conducted by NIIT

Training Programs in ERP Oracle for Purchasing & Contracts

Quality Management Training

Preparation of Budget [Capex – Capital & Opex - Operational]

Contracts Management

Internal Auditor

Manpower Planning; Manpower Mapping

Manpower Job evaluation

Education

B. A. (Economics) from Kerala University, India

LL.B. (General Laws) from Bombay University, India

LL.M (Criminal Law & Commercial Laws including Banking Laws & Law of Contracts) from Bombay University, India

IT Skills

Proficient in MS-Office, Outlook and Internet applications

Oracle ERP applications, SAP

Personal Particulars

Date of Birth : 25th April, 1961

Languages Known : English, Hindi & Malayalam

Marital Status : Married

Citizenship : Indian

Driving License : Qatari LMV & Indian LMV

Joining Status : 30 days

REFERENCES

References will be furnished upon request.

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