Assistant Manager
Resume:
ANA NONI S.
MULOK
**********@*****.***
PROPOSED POSITION
SECRETARY
ADMINISTRATIVE ASSISTANT
HR ASSISTANT
DOCUMENT CONTROLLER
PROCUREMENT ASSISTANT
RECEPTIONIST
EXPERIENCE
ADMINISTRATIVE OFFICER / SECRETARY –
ESTIMATION DEPARTMENT / BIN OMRAN
TRADING & CONTRACTING
DOHA - QATAR
May 2019 – Up to Present
• Technically skilled administrative support professional valued for multitasking strengths, organizational abilities and diplomatic handling of confidential.
• Perform advanced, diversified, and
confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
• Preparing Tender Documents, Technical & Commercial Proposal
• Advanced command of MS Office along with strong
business and financial management skills. Leverage technology to elevate efficiencies, boost productivity, save costs and improve processes.
• Assists office staff in maintaining files and databases
• Prepares reports, presentations, memorandums,
proposals and correspondence
• Assigns jobs and duties to office staff as needed
• Monitors office operations
• Schedules appointments and meetings for executives and upper level staff
• Serves as the go-to for office inquiries and conflicts
• Manages staff schedules
• Tracks office supply inventory and approves supply orders
• Assists in the preparation of department budgets and expenses
• Supervises all administrative personnel
• Calculated and reviewed estimates.
• Gathered and submitted relevant request for information
(RFI) to the appropriate party and track each RFI.
• Monitored all proposals for status.
• Interpreted blueprints, job specifications and project notes.
• Loyal and resourceful professional known for
commitment to exceeding employer expectations.
• Strong knowledge of engineering, surveying and
construction management.
• Sound knowledge of Auto CADD, digitizers and edge.
• Prepared quantity takes off and estimates.
• Provided administrative support for senior managers that included coordinating calendars, arranging travel, and creating reports, spreadsheets.
2
OBJECTIVE
To join and established myself in a
stable company where I can utilize
and contribute myself, my
expertise, experience with mutual
interest and benefits to both
parties. To be part of company
growth and development with my
hard work and loyalty. A detailed
result-oriented Administrative
Assistant with extensive
experience in handling various
administrative tasks, including
preparation of reports. Offers in
managing executives’ calendars
with great attention to detail.
SKILLS
Experienced in working
under pressure and multi-
tasking.
Ability to perform in depth
research for projects when a
sked for.
Strong analytical skills and c
reative thinking.
Skilled in using Sharepoint,
MS Outlook, Microsoft
Word, Microsoft
Excel and Microsoft PowerP
oint and other account softw
are.
Hands on experience in han
dling office equipment such
asphotocopiers and fax mac
hines.
Articulate communicator,
flexible, and responsive.
Excellent in communication
and interpersonal skills to di
fferent agecustomers
Fluent in English Skills
Office Management
Bookkeeping, A/R & A/P,
• Managed A/P, A/R, and reconciliation activities
coordinated tax filings; served as point-person and facilitator for valuation; and supported Corporate Commercial Manager in daily, monthly, quarterly and annual reporting.
• Supporting Estimation Manager & Corporate Commercial Manager
• Preparing Tender Bonds Letters
• Supporting HR Department - respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
• Supporting Quantity Surveyors – BOQ, Tenders, and etc.
• Performs other related duties. As assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
SITE SECRETARY & DOCUMENT CONTROLLER
/ BIN OMRAN TRADING & CONTRACTING
AL WAKRA, AL MESHAF PROJECT - QATAR
April 2018 – May 2019
• Responsible for receiving, circulating and recording all incoming & outgoing emails and hand deliveries.
• Ensuring sequential numbering system in each and every outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients
• Handled the tasks of scanning and indexing documents and manuals into the electronic filing systems
• Handled drawing reproduction, distributions and
transmittals.
• Responsible for setting up document control files for engineers and suppliers.
• Assigned the responsibilities of receiving, logging, tracking, filing and monitoring engineering and supplier drawings.
• Handled the tasks of scanning hard copies to create electronic copies.
• Assigned the tasks of preparing records, distributing documents and keeping files
• Serve as secretary to the assigned supervisor; greet visitors and answer telephone, provide information, prepare and maintain files and records.
• Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
• Answer correspondence as directed by supervisor.
• Maintain appointment calendar, schedule appointments, conferences, and meetings.
• Collect and prepare data for records and reports.
• Maintain records and generate appropriate reports. 3
Tender Bonds
Financial Reporting
Records Management
Executive & Administrative
Support
Customer Relations &
Communications
Scheduling & Calendar
Management
Meeting & Event Planning
Spreadsheets & Date Entry
Payroll Administration for
Tenders
Proficient with MS Office
suite
Sound knowledge of Auto
CADD, digitizers and edge.
Excellent communication
and problem solving skills
• Requisition supplies and materials for office and site requirements.
• Receive, route, sort, and process mail.
• Maintain filing system as required by supervisor.
• Operate standard office equipment to include word- processing and data processing equipment, copiers, laminators, etc.;
• Maintain confidential information of office related information.
• Handled other tasks as assigned.
• Submitting Documents through Sharepoint.
• Submitting Documents from QA/QC, Safety, Draughtsman, Planning Engineers, and etc.
HR ASSISTANT & RECRUITMENT OFFICER IN
CHARGE / AL SARAYA MANPOWER SUPPLY
DOHA - QATAR
June 2017 – April 2018
• Screened all submitted applications and made
recommendations to HR Manager.
• Informed applicants on pre-employment requirements which could be a combination of these documents: college diploma, transcript of records, employment certificate, last 2 pay slips and character references.
• Organized and updated employee records in standard file format and in cloud-based file storage program.
• Managed and kept track of employee benefits.
• Scheduled and assisted in training of new recruits.
• Updated employee records in company database.
• Send Introduction Letter & Company Profile thru emails to various company or clients
• Attend meeting, appointment, and other business
conference to prospects for target clients for an increased business growth.
• Coordinate with the sales staff and advise them some customer guidelines
• Seek new clients and makes a combined effort with the sales team to drive them towards the company’s achieving the sales target and quota
• Prepare weekly and monthly reports of workers arrival submitted to General Manager
• Accept & follow up Job Order, Demand Letter & current requirements of the company
• Handling all business correspondence through emails and letters.
• Posting & advertise to attract client with the good services offered from time to time
• Attend Overseas business travel to conduct meeting, interview with associate partners in different country like Nepal, Sri lanka, Malaysia and Singapore and other country 4
• Responsible to resolve problem, handle complain issue in dealing with client, partner agency and complain supply workers.
• Responsible for day to day operation of the Recruitment agency
• Prepare Demand Letter/ Recruitment Agreement/ Power of attorney and other relevant documents for the clients for attestation to Qatar Chamber & respective Embassy
• Responsible to prepare Job Order of Nepal Sri lanka Phils and other associate agency
• To deal with agency In Nepal Sri Lanka, India and other country associate agency
• Follow up agency immediate deployment of workers on time after issued the visa
• Follow up client for immediate issuance of visa upon selection of candidates
• To process JOB ORDER set of documents to attest in Qatar Chamber of commerce and respective Embassy
• To conduct personal interview, mobile interview and Skype interview for selected candidate
• Make advertisement of current job hiring to various media and advertising website.
• Perform other related duties required by the General Manager and higher management
PROCUREMENT ASSISTANT & RECEPTIONIST /
SALAM STUDIO & STORES
DOHA - QATAR
December 2016 – June 2017
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Maintains office efficiency by planning and implementing office system and layouts.
• Designs and implements office policies by establishing standards and procedures, Organize and supervise all the administrative activities that facilitate the smooth running of an office.
• Carries out a range of administrative and IT related tasks.
• Managing the messenger schedules during the day per the requirements of the staff and give priority to the documents dispatch.
• Managing the cleaning staff to be kept the office always neat and clean.
5
• Register management for the office staff outgoing and incoming including lunch break.
• Support Managers and colleagues.
• Answers telephone takes messages and answers inquiries within assigned scope of responsibility.
• Distributes mail as per the requirement of the clients.
• Greeting and assisting guests.
• Creating and maintaining filing systems.
• Scheduling conference room for meeting and attending meetings, creating agendas and taking minutes.
• Keeping diaries and arranging appointments.
• Making Local Purchase Order
• Perform other related duties as required
ADMINISTRATIVE ASSISTANT / MIDTOWN
MEDICAL MATERNITY & CHILDREN’S CLINIC
MARAWI CITY - PHILIPPINES
April 2016 – December 2016
• Receive, direct and transmit telephone messages and fax messages
• Respond to public inquiries
• Type confidential documents on a word processing system
• Organize a meeting agendas and power point presentations
• Type memoranda, letters, compile and write down reports
• Assist in the planning and preparation of meetings and conferences
• Receive, evaluate and sort all incoming messages thru mail, faxes and e-mails
• Maintain the general filing method and file all
correspondence
• Follow-up with participant to guarantee that proposal and resolutions completed at meetings are executed
• Supervise and observe the performance and work done by subordinate employees
• Perform other related duties as required
6
EDUCATION ATTAINMENT
BACHELOR OF EDUCATION / 2012-2016
Marawi Islamic College
BACHELOR OF CIVIL ENGINEERING / 2012-2015 -
UNDERGRADUATE
MINDANAO STATE UNIVERSITY
TRAININGS AND SEMINARS ATTENDED
1. Training in MS Excell
- Conducted by Iligan Computer Institute at G/F Diocesan Centrum Bldg., Salvador Lluch St. Iligan City, Philippines 2. Training in AutoCAD 2014
- Conducted by Mascom Computer Learning Centre,
TESDA - Lilod Saduc, Mapandi Sreet, Marawi City
I hereby certify that all above information is true and correct to the best of my knowledge.
Contact this candidate