ANA NONI S.

MULOK

ac94dh@r.postjobfree.com

+974-****-****

PROPOSED POSITION

SECRETARY

ADMINISTRATIVE ASSISTANT

HR ASSISTANT

DOCUMENT CONTROLLER

PROCUREMENT ASSISTANT

RECEPTIONIST

EXPERIENCE

ADMINISTRATIVE OFFICER / SECRETARY –

ESTIMATION DEPARTMENT / BIN OMRAN

TRADING & CONTRACTING

DOHA - QATAR

May 2019 – Up to Present

• Technically skilled administrative support professional valued for multitasking strengths, organizational abilities and diplomatic handling of confidential.

• Perform advanced, diversified, and

confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.

• Preparing Tender Documents, Technical & Commercial Proposal

• Advanced command of MS Office along with strong

business and financial management skills. Leverage technology to elevate efficiencies, boost productivity, save costs and improve processes.

• Assists office staff in maintaining files and databases

• Prepares reports, presentations, memorandums,

proposals and correspondence

• Assigns jobs and duties to office staff as needed

• Monitors office operations

• Schedules appointments and meetings for executives and upper level staff

• Serves as the go-to for office inquiries and conflicts

• Manages staff schedules

• Tracks office supply inventory and approves supply orders

• Assists in the preparation of department budgets and expenses

• Supervises all administrative personnel

• Calculated and reviewed estimates.

• Gathered and submitted relevant request for information

(RFI) to the appropriate party and track each RFI.

• Monitored all proposals for status.

• Interpreted blueprints, job specifications and project notes.

• Loyal and resourceful professional known for

commitment to exceeding employer expectations.

• Strong knowledge of engineering, surveying and

construction management.

• Sound knowledge of Auto CADD, digitizers and edge.

• Prepared quantity takes off and estimates.

• Provided administrative support for senior managers that included coordinating calendars, arranging travel, and creating reports, spreadsheets.

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OBJECTIVE

To join and established myself in a

stable company where I can utilize

and contribute myself, my

expertise, experience with mutual

interest and benefits to both

parties. To be part of company

growth and development with my

hard work and loyalty. A detailed

result-oriented Administrative

Assistant with extensive

experience in handling various

administrative tasks, including

preparation of reports. Offers in

managing executives’ calendars

with great attention to detail.

SKILLS

Experienced in working

under pressure and multi-

tasking.

Ability to perform in depth

research for projects when a

sked for.

Strong analytical skills and c

reative thinking.

Skilled in using Sharepoint,

MS Outlook, Microsoft

Word, Microsoft

Excel and Microsoft PowerP

oint and other account softw

are.

Hands on experience in han

dling office equipment such

asphotocopiers and fax mac

hines.

Articulate communicator,

flexible, and responsive.

Excellent in communication

and interpersonal skills to di

fferent agecustomers

Fluent in English Skills

Office Management

Bookkeeping, A/R & A/P,

• Managed A/P, A/R, and reconciliation activities

coordinated tax filings; served as point-person and facilitator for valuation; and supported Corporate Commercial Manager in daily, monthly, quarterly and annual reporting.

• Supporting Estimation Manager & Corporate Commercial Manager

• Preparing Tender Bonds Letters

• Supporting HR Department - respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.

• Supporting Quantity Surveyors – BOQ, Tenders, and etc.

• Performs other related duties. As assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

SITE SECRETARY & DOCUMENT CONTROLLER

/ BIN OMRAN TRADING & CONTRACTING

AL WAKRA, AL MESHAF PROJECT - QATAR

April 2018 – May 2019

• Responsible for receiving, circulating and recording all incoming & outgoing emails and hand deliveries.

• Ensuring sequential numbering system in each and every outgoing correspondence.

• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients

• Handled the tasks of scanning and indexing documents and manuals into the electronic filing systems

• Handled drawing reproduction, distributions and

transmittals.

• Responsible for setting up document control files for engineers and suppliers.

• Assigned the responsibilities of receiving, logging, tracking, filing and monitoring engineering and supplier drawings.

• Handled the tasks of scanning hard copies to create electronic copies.

• Assigned the tasks of preparing records, distributing documents and keeping files

• Serve as secretary to the assigned supervisor; greet visitors and answer telephone, provide information, prepare and maintain files and records.

• Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.

• Answer correspondence as directed by supervisor.

• Maintain appointment calendar, schedule appointments, conferences, and meetings.

• Collect and prepare data for records and reports.

• Maintain records and generate appropriate reports. 3

Tender Bonds

Financial Reporting

Records Management

Executive & Administrative

Support

Customer Relations &

Communications

Scheduling & Calendar

Management

Meeting & Event Planning

Spreadsheets & Date Entry

Payroll Administration for

Tenders

Proficient with MS Office

suite

Sound knowledge of Auto

CADD, digitizers and edge.

Excellent communication

and problem solving skills

• Requisition supplies and materials for office and site requirements.

• Receive, route, sort, and process mail.

• Maintain filing system as required by supervisor.

• Operate standard office equipment to include word- processing and data processing equipment, copiers, laminators, etc.;

• Maintain confidential information of office related information.

• Handled other tasks as assigned.

• Submitting Documents through Sharepoint.

• Submitting Documents from QA/QC, Safety, Draughtsman, Planning Engineers, and etc.

HR ASSISTANT & RECRUITMENT OFFICER IN

CHARGE / AL SARAYA MANPOWER SUPPLY

DOHA - QATAR

June 2017 – April 2018

• Screened all submitted applications and made

recommendations to HR Manager.

• Informed applicants on pre-employment requirements which could be a combination of these documents: college diploma, transcript of records, employment certificate, last 2 pay slips and character references.

• Organized and updated employee records in standard file format and in cloud-based file storage program.

• Managed and kept track of employee benefits.

• Scheduled and assisted in training of new recruits.

• Updated employee records in company database.

• Send Introduction Letter & Company Profile thru emails to various company or clients

• Attend meeting, appointment, and other business

conference to prospects for target clients for an increased business growth.

• Coordinate with the sales staff and advise them some customer guidelines

• Seek new clients and makes a combined effort with the sales team to drive them towards the company’s achieving the sales target and quota

• Prepare weekly and monthly reports of workers arrival submitted to General Manager

• Accept & follow up Job Order, Demand Letter & current requirements of the company

• Handling all business correspondence through emails and letters.

• Posting & advertise to attract client with the good services offered from time to time

• Attend Overseas business travel to conduct meeting, interview with associate partners in different country like Nepal, Sri lanka, Malaysia and Singapore and other country 4

• Responsible to resolve problem, handle complain issue in dealing with client, partner agency and complain supply workers.

• Responsible for day to day operation of the Recruitment agency

• Prepare Demand Letter/ Recruitment Agreement/ Power of attorney and other relevant documents for the clients for attestation to Qatar Chamber & respective Embassy

• Responsible to prepare Job Order of Nepal Sri lanka Phils and other associate agency

• To deal with agency In Nepal Sri Lanka, India and other country associate agency

• Follow up agency immediate deployment of workers on time after issued the visa

• Follow up client for immediate issuance of visa upon selection of candidates

• To process JOB ORDER set of documents to attest in Qatar Chamber of commerce and respective Embassy

• To conduct personal interview, mobile interview and Skype interview for selected candidate

• Make advertisement of current job hiring to various media and advertising website.

• Perform other related duties required by the General Manager and higher management

PROCUREMENT ASSISTANT & RECEPTIONIST /

SALAM STUDIO & STORES

DOHA - QATAR

December 2016 – June 2017

• Sorting and distributing incoming post and organizing and sending outgoing post.

• Maintains office efficiency by planning and implementing office system and layouts.

• Designs and implements office policies by establishing standards and procedures, Organize and supervise all the administrative activities that facilitate the smooth running of an office.

• Carries out a range of administrative and IT related tasks.

• Managing the messenger schedules during the day per the requirements of the staff and give priority to the documents dispatch.

• Managing the cleaning staff to be kept the office always neat and clean.

5

• Register management for the office staff outgoing and incoming including lunch break.

• Support Managers and colleagues.

• Answers telephone takes messages and answers inquiries within assigned scope of responsibility.

• Distributes mail as per the requirement of the clients.

• Greeting and assisting guests.

• Creating and maintaining filing systems.

• Scheduling conference room for meeting and attending meetings, creating agendas and taking minutes.

• Keeping diaries and arranging appointments.

• Making Local Purchase Order

• Perform other related duties as required

ADMINISTRATIVE ASSISTANT / MIDTOWN

MEDICAL MATERNITY & CHILDREN’S CLINIC

MARAWI CITY - PHILIPPINES

April 2016 – December 2016

• Receive, direct and transmit telephone messages and fax messages

• Respond to public inquiries

• Type confidential documents on a word processing system

• Organize a meeting agendas and power point presentations

• Type memoranda, letters, compile and write down reports

• Assist in the planning and preparation of meetings and conferences

• Receive, evaluate and sort all incoming messages thru mail, faxes and e-mails

• Maintain the general filing method and file all

correspondence

• Follow-up with participant to guarantee that proposal and resolutions completed at meetings are executed

• Supervise and observe the performance and work done by subordinate employees

• Perform other related duties as required

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EDUCATION ATTAINMENT

BACHELOR OF EDUCATION / 2012-2016

Marawi Islamic College

BACHELOR OF CIVIL ENGINEERING / 2012-2015 -

UNDERGRADUATE

MINDANAO STATE UNIVERSITY

TRAININGS AND SEMINARS ATTENDED

1. Training in MS Excell

- Conducted by Iligan Computer Institute at G/F Diocesan Centrum Bldg., Salvador Lluch St. Iligan City, Philippines 2. Training in AutoCAD 2014

- Conducted by Mascom Computer Learning Centre,

TESDA - Lilod Saduc, Mapandi Sreet, Marawi City

I hereby certify that all above information is true and correct to the best of my knowledge.

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