Looking Administration and Executive Assistant Role
Resume:
CURRICULUM VITAE
VIBIN VENUGOPAL
Permanent Address: 5/282, Near Rani LakshmiMills
Arasur (PO), Coimbatore-641407
Mobile : +91-897******* (WhatsApp)
E-mail : ************@*****.***
Skype Username : vibingopal.v
OBJECTIVE
Seeking a position to utilize my skills and abilities in the field of Corporate Management, which enables me to bring the best out of me towards the growth of the organization and it provides ample scope for career growth. EDUCATIONAL PROFILE
QUALIFICATION
UNIVERSITY /
BOARD
NAME OF
INSTITUTION
YEAR OF
PASSING
PERCENTAGE
M.B.A [H.R.M] Bharathiyar University
Hindustan College of
Arts and science.
June-2017
Part Time
70%
B.B.M [CA] Bharathiyar University
Hindustan College of
Arts and science.
April-2013 65%
STD XII
[Maths-Bio]
Tamilnadu Board of
Higher Sec Education
Govt. Hr. Sec School,
Arasur.
March-2010 51%
STD X
Tamilnadu Board of
Secondary Education
Govt. Hr. Sec School,
Arasur.
April-2008 66%
TECHNICAL SKILL
MS Office.
Primavera-P6, Document Image Management System (DIMS) and Maximo
(Developed by IBM).
Oracle & HTML.
Adobe & Language C++.
Worked More than 8 HTML Apps in DELL for Daily Task completion. TOTAL YEARS OF EXPERIENCE
5.6 Years, India & Kuwait (Middle East-Asia) (Worked at Business Outsourcing MNC, Oil & Energy Industry and Import & Export Business). EXPERIENCE
Recent:
MANTRA GROUP OF COMPANIES (Junction Fabrics, Tirupur, Coimbatore) Designation: Executive Operation & Admin
Reporting to: MD, Director’s and Factory Manager
Duration: [Dec-2018 to April-2019]
Responsibilities:
• Daily operational follow-up with business activities.
• Complete travel arrangements Local, Domestic & International.
• Meeting coordination with Internal employees and Clients.
• Calendar Management (Google Suite).
• Procurement of company product needs, inventory and stationery management.
• Daily job follow-up with specialized software (With TAB).
• Screening phone calls, emails, letters and personal visits.
• Maintaining Documentation and Email Management.
• Attendance & Leave Superior (Approval Authority).
• Confidential activities handling for Director’s.
• Interact with Auditors and Foreign delegates.
• Motivate & Follow-up team member from operational to achieve daily targets.
• Handling & Maintaining of CCTV Cameras (With TAB)
• Following up with petty cash management delegate.
• Employee’s relation.
Past:
KUWAIT NATIONAL PETROLEUM COMPANY M.A.A [Emp. # 413420] Supplied by: ARABI ENERTECH K.S.C. Ahmadi, Kuwait [Emp. # 75300] Designation: Scheduler & Admin Lead
Reporting to: Refinery Leader and Senior Govt. Delegates. Duration: [October 2014 to September 2018]
Responsibilities:
• Prepared TA Management Manual.
• Prepared & Updating Performance Appraisal and Incentive for Divisional Employees.
• Prepared and Updation of Divisional Objectives for Higher Authorities.
• Make Travel Arrangements Labour Visas & Organized Accommodation for Team Leaders, Sr. Engineers, Engineers & Other some Categories.
• Handling all employees Time off requests and Grievances.
• Maintaining High Quality Paperwork & Documentation.
• Follow-Up on all outstanding Issues (Employees & Admin).
• Worked with Spain Team for Steam Trap Tender.
• Coordination for Employees Salary Monthly wise.
• Coordination between Maintenance Divisions.
• Updating Prevent Maintenance activities.
• Meeting Coordination with the Employees.
• Preparing Presentation for Root Cause Analysis (RCA).
• Screening phone calls, emails, letters and personal visits.
• Attendance Maintain & OT Entering in Oracle System.
• Prepared & Supported for New Tender Documents (2 Maintenance Contracts).
• Setting up, Monitoring and Tracking Employees Leaves & Probationary.
• Work Scope Preparation for Planned, Unplanned & Major Refinery Turn Around (MRTA) Shutdowns.
• Ensuring Maintenance Divisional complies with all Major Correspondence, Rules, and Regulations.
• Supporting of Sr. Engineers for Clean Fuels Project Document Preparation.
• Providing Professional Advisory Support to Company employees.
• Creating & Tracking of Bar Charts.
• Preparing of HSE Courses for divisional employees and Maintaining Tracking Record.
Past:
DELL INTERNATIONAL SERVICES. Coimbatore, Tamilnadu, India. Team: MetLife & UHS
Designation: HC & INSURANCE OPS Sr. Representative - SME [Emp. # 624423] Reporting to: Manager and Team Leader
Duration: [Jun 2013- September 2014]
Responsibility:
Made the execution of the new claims for the individual and group contract.
Worked for PCDM (Provider Contract Data Maintenance) as Subject-matter expert.
Worked as a quality check, to identify bugs and correct the processor to ensure 100 % Quality in Process.
Troubleshooting the clarifications of the team and cross-checking the same before routing to Network Account Manager (NAM).
Handled New Business works like Data Entry, Indexing, Verification and Policy Issuance for Insurance process.
Trained in several Markets and completed the claims in different states successfully.
Trained new joining team members in all the states. Clearing their doubts while doing the process.
Preparing Daily report like Aged Inventory & Assigned GD's, to identify the backlog and providing Estimated Time Arrival (ETA) status for high-level escalations.
ACHIEVEMENTS @ WORKPLACE
Spot Award for Best Performer in the Process [Dell].
Appreciation from a client for maintaining 100% Quality for clearing backlogs on short period [Dell].
Received Many Appreciation Certificates and Reward [KNPC]. STRENGTHS
Ability to pick up new skills and knowledge quickly (Strong).
Technological Updated Mind.
Manpower Handling, Records Handling & Staffing.
PERSONAL DETAILS
Name : VIBIN V
Date of Birth : 01-03-1993 [26 Yrs.]
Sex : MALE
Marital Status : SINGLE
Father’s Name : VENUGOPALAN NAIR. T
Mother’s Name : PADMINI. V. NAIR
Nationality : INDIAN
Languages Known : English, Malayalam, Tamil and Hindi. Passport Number : L8172239 [Exp.: Apr-2024]
DECLARATION
I hereby declare that the above information is true to the best of my knowledge. Yours Sincerely
(Vibin Venugopal)
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