Manager Administrative Assistant

MARVIC B. DEOCAMPO

+974-****-**** *******************@*****.***

PROFILE

A proactive, resourceful who not only has substantial administrative/secretarial experience but also possesses a competitive spirit along with an intense desire to succeed, exceed goals, and maximize opportunities. A highly motivated, technologically adept and very knowledgeable in all aspects of office management. KEYS SKILLS AND COMPETENCES

MANAGEMENT

• Knowledge of all aspects of Office Management including different departments such as Admin/HR, Logistics & Procurements, Contracts & Administration, Construction and Technical.

• Commercially aware with strong profit orientation

• Can prioritize and handle multiple tasks while meeting established deadlines

• Ability to manage change and adapt to new procedures

• Analysing information and evaluating results to choose the best solutions for problems

• Ensuring office expenditure is maintained within budgeted levels

• The ability to communicate ideas clearly and effectively both verbally and in writing

• Liaising effectively with clients, suppliers and colleagues at all levels

• Ensuring that proper office evacuation procedures are in place in case of an emergency situation arising

• Ability to adapt management styles to best-fit different members of staff

• Able to plan, prioritize and organize workloads

PERSONAL

• Professional attitude to work and appearance

• Can work collaboratively and communicate effectively with team members at all levels

• Knowledge of sales and business development

• Possessing an enthusiastic management style that keeps all staff engaged

• Able to communicate effectively with people at all levels and from all social backgrounds EMPLOYMENT BACKGROUND

Administrator Support, Contract & Logistics Mar 2017 - Dec 2018 Qatari Diar Vinci Construction (QDVC), Lusail City - LRT Project, Doha Qatar DUTIES:

• Gathering and Review timesheets data and hours worked by supply maintenance and security

• Provide support to the Contracts and Logistics Department for administrative works

• Supervise and support maintenance team (cleaners, teaboy, security guard & etc.)

• Receiving and organizing complain about office maintenance and transfer

• Place order of materials needed in the offices.

• Coordinate subcontractor for office maintenance and Client office

• Supervise office subcontractor cafeteria

• Handling gym petty cash registration and office facilitates Project Site Secretary / HR Support Sept 2016 – Mar 2017 Qatari Diar Vinci Construction (QDVC)

Lusail City Car Park Project /Transfer Packages CP01 –C1/C2/C3 Project, Doha Qatar DUTIES:

• Report and assist the Project Manager, Deputy Manager, Admin & Finance Manager, Cons. Manager and Tech. Manager

• Organize and coordinate scheduled meetings for the Project Manager, Cons. Manager and Tech. Manager

• Prepare minute of meetings, letters, presentations, etc.

• Coordinate and provide support for Section Engineers/Tech. Engineers in the Cons./Tech. Department

• Prepare and submit daily manpower reports

• Update project organization chart

• Receive incoming/outgoing correspondences

• Coordinate with Head Office Ticketing Department for hotel/flight bookings

• Coordinate manpower mobilisation/ demobilisation both workers and staff

• Provide shortlists of qualified candidates to hiring managers

• Send job offer emails and answer queries about compensation and benefits

• Monitor key HR metrics, including time-to-fill, time-to-hire and source of hire

• Conducting interviews and filtering candidates for open positions Secretary (Construction Department)/Admin Assistant (Technical Manager) Nov 2012 – Aug 2016 Qatari Diar Vinci Construction (QDVC)

Lusail City Car Park Project /Transfer Packages CP01 –C1/C2/C3 Project, Doha Qatar DUTIES:

• Provide and coordinates administrative/secretarial support to the supervisors in day to day activities

• Prepares, files and retrieves reports, memos, meeting minutes, letters, presentations, charts and other documents/ Organize and coordinate meetings, conferences, travel arrangements

• Reads and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution

• Maintain the tracking of all the drawings and distribution

• Set up and maintain filing systems/Maintain databases Secretary (MEP and Architectural Department) Jul 2009 – Oct 2012 Qatari Diar Vinci Construction (QDVC), Lusail City Car Park Project, Doha Qatar DUTIES:

• Assist the manager MEP/Architectural department in all documentations

• Provide and coordinates administrative/secretarial support to the area manager and supervisors in day to day activities

• Responsible for the overall daily coordination meeting and updating of all incoming and outgoing correspondence from vendors and clients

• Locate and attach appropriate files to incoming correspondence requiring replies

• Coordinates with the document controller department for the drawings for comments, approved or cancelled and revised

• Doing DVS (Documents Verification Sheet) for the documents

• Setting or taking note of appointments and edit correspondence and memoranda; prepare, transcribe, compose, type, edit, and minutes of meetings

• Collect and disburse funds from cash accounts, and keep records of collections and disbursements

• Establish work procedures and schedules, and keep track of the daily work of clerical staff Secretary/Administrative Assistant (Construction Dept.) May 2008 – Jul 2009 SNC Lavalin International, QATALUM Project, Doha, Qatar DUTIES:

• Filing, archiving, photocopying, scanning and faxing documents

• Screening calls and taking messages

• Creating invoices, filing receipts and dealing with all financial documentation

• Answering and dealing with incoming and outgoing telephone calls

• Making travel and accommodation arrangements for Company Directors and senior managers

• General ad-hoc duties such as ordering stationary, making tea, and tidying the office area

• Preparing correspondence and documents from digital dictation

• Handling confidential information in line with the firm’s data security protocols Human Resources Assistant (Visa and Recruitment Section) Feb 2007 – May 2008 SinoHydro Gamuda WCT Joint Venture New Doha International Airport Project (NDIA), Doha, Qatar DUTIES:

• Ensuring the department complies with all recruitment Policies, Laws, and Regulations

• Writing up professional job adverts

• Putting together new employee starter packs

• Setting up, monitoring and then tracking employee probationary periods

• Carrying out background and reference checks on prospective employees

• Acting as the first point of contact for anyone enquiring about a vacancy

• Maintenance of the HR records and systems

• Keeping track of any employee anniversaries and awards they are due

• Developing reports for senior HR Officers on staff sick leave, absences and holiday leave

• Providing professional advisory support to company employees

• Interpreting and clarifying the companies HR policies & practices Secretary - National Project and General Services, Doha Qatar Nov 2006 – Jan 2007 Corporate Secretary - Ayala Land Premier, Ayala Ave, Makati City, Philippines Mar 2006 – Oct 2006 New Accounts Staff - American Express Bank, Ayala Avenue, Makati City, Philippines Nov 2004 – Jan 2006 Administrative Assistant - Mirant Philippines Corporation, Philippines Aug 2003 – Nov 2004 EDUCATION

Bachelor of Science in Commerce

TRAININGS

• “Creative Problem Solving and Decision Making”

Sapphire Plaza Hotel, Doha Qatar - Qatar Center for Career Development, May 15, 2018

• “Negotiation Skills”

Intercontinental Hotel, Doha Qatar - Educate Learning Center, April 11 - 12, 2018

• “Making A Powerful Impact on Any Audience”

Grand Hyatt Hotel, Doha Qatar - Spearheads Training, March 10 - 12, 2015

• “How to Structure a Report for Max. Effect”

Grand Heritage Hotel & Spa, Doha Qatar - Spearheads Training, Mar 04 - 05, 2015

• “How to Develop and More Efficient to Be a Professional Secretary” Rotana Hotel, Doha Qatar - Spearheads Training, Nov 09 - 10, 2014

• “How to Deal Different Behaviour of Colleagues”, “How to Interact with Them” Qatari Diar Vinci Construction – Lusail Project, Grand Heritage Hotel & Spa, Doha Qatar Spearheads Training, March 20 - 21, 2013

• “How to Build Relationship to Subcontractor”, “How to Interact with Them” SNC Lavalin International, QATALUM Project, June 3, 2009

“Sharing A Common Goal” - Gamuda Training Centre, Qatar, Nov 25-26, 2007 OTHER TRAININGS

• Career Pathing, Labor Education, International Management System Standard for Business Conduct, Managing Innovation, Best Value in Business Practice, Start – Up, Business, Leadership and Organization Excitement, Habits of Highly Effective People

• Training & Development, Child Care, Housekeeping & Nutrition, Elderly Care, Personal Development, First Aid

LANGUAGES

English, Filipino and Basic Arabic.

REFERENCES

Available on request.

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