Administrative Assistant Data Entry
Resume:
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Gilbert D. Williams III
SUMMARY
A diverse career spanning over 15 years of experience in the information management, administrative & financial support arena working across legal, consulting & talent sectors. Demonstrated success in contracts administration & accounts payable. TECHNOLOGY SKILLS
Operating Systems include Windows & AS400. Software Technologies include Microsoft Office (all versions), Microsoft Dynamics Nav 6.x, AIM (Agency Information Management).
PROFESSIONAL EXPERIENCE
William Morris Endeavor, LLC; New York, NY (2003 – Present) Legal Contract Coordinator / Accounts Payable Assistant
Directly accountable to firm senior leadership for the creation, security & maintenance of all contracts
Scanning of all literary royalty statements & accounts payable exchange payments to clients
Verification, validation and electronic storage of all correspondence within the database (NDAs, etc.)
Maintain deep understanding of contract templates, policies, legal risk and liability, and company position on various matters
Special project administration
Prepare contracts for internal review and approval and ensure compliance with company policies as well as applicable laws or regulations
Mentor and train less experienced contract professionals
Maintain an audit file/trail for each contract which includes original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
Maintained database for all inactive client files being sent to offsite secure storage facility
Mail and log payables (checks) into AS400 database for wider Accounting Department reference
Align with stakeholders to ensure contract deliverables are submitted in a timely manner USI Consulting Group; New York, NY (1999 – 2003)
Administrative Assistant / File Administrator
Implementation of barcode system at secure offsite storage facility for all aged documentation
Maintained database for all inactive client files being sent to offsite secure storage facility
Managed funding for offsite storage facility
Executed periodic aged file purge process
Created legal plan documents, government forms, compliance and study files firm-wide
Mailed quarterly & annual statements to clientele
Created proposals, spreadsheets and other client reports Sidley, Austin, Brown & Wood, LLP; New York, NY (1987 – 1998) Legal Records Clerk / Archive Coordinator
Managed 2 direct reports who handled data entry, retention & special assignments
Designed and successfully implemented storage filing system that was not only time efficient, but also occupied 20% less office space
Maintained database of over 60, 000 file containers in secure offsite facility as well as all active files for department
Effectively maintained numerical filing for 19 active clients
Created new files, updated existing files and coordinated with partners and associates the relocation of inactive client files to offsite facility
Automated records for entire office including inactive files using LegalKey Software INTERPERSONAL SKILLS
Motivation of employees to accomplish established directives to include leading long-term & short-term projects on & off site
Familiar with security policies and procedures for legal document retention as well as SAS-70
Documentation development
Process automation & continuous improvement
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