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Gilbert D. Williams III

SUMMARY

A diverse career spanning over 15 years of experience in the information management, administrative & financial support arena working across legal, consulting & talent sectors. Demonstrated success in contracts administration & accounts payable. TECHNOLOGY SKILLS

Operating Systems include Windows & AS400. Software Technologies include Microsoft Office (all versions), Microsoft Dynamics Nav 6.x, AIM (Agency Information Management).

PROFESSIONAL EXPERIENCE

William Morris Endeavor, LLC; New York, NY (2003 – Present) Legal Contract Coordinator / Accounts Payable Assistant

Directly accountable to firm senior leadership for the creation, security & maintenance of all contracts

Scanning of all literary royalty statements & accounts payable exchange payments to clients

Verification, validation and electronic storage of all correspondence within the database (NDAs, etc.)

Maintain deep understanding of contract templates, policies, legal risk and liability, and company position on various matters

Special project administration

Prepare contracts for internal review and approval and ensure compliance with company policies as well as applicable laws or regulations

Mentor and train less experienced contract professionals

Maintain an audit file/trail for each contract which includes original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules

Maintained database for all inactive client files being sent to offsite secure storage facility

Mail and log payables (checks) into AS400 database for wider Accounting Department reference

Align with stakeholders to ensure contract deliverables are submitted in a timely manner USI Consulting Group; New York, NY (1999 – 2003)

Administrative Assistant / File Administrator

Implementation of barcode system at secure offsite storage facility for all aged documentation

Maintained database for all inactive client files being sent to offsite secure storage facility

Managed funding for offsite storage facility

Executed periodic aged file purge process

Created legal plan documents, government forms, compliance and study files firm-wide

Mailed quarterly & annual statements to clientele

Created proposals, spreadsheets and other client reports Sidley, Austin, Brown & Wood, LLP; New York, NY (1987 – 1998) Legal Records Clerk / Archive Coordinator

Managed 2 direct reports who handled data entry, retention & special assignments

Designed and successfully implemented storage filing system that was not only time efficient, but also occupied 20% less office space

Maintained database of over 60, 000 file containers in secure offsite facility as well as all active files for department

Effectively maintained numerical filing for 19 active clients

Created new files, updated existing files and coordinated with partners and associates the relocation of inactive client files to offsite facility

Automated records for entire office including inactive files using LegalKey Software INTERPERSONAL SKILLS

Motivation of employees to accomplish established directives to include leading long-term & short-term projects on & off site

Familiar with security policies and procedures for legal document retention as well as SAS-70

Documentation development

Process automation & continuous improvement

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