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Manager Accounts Payable

Brookline, Massachusetts, United States
August 14, 2019

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Marjorie Staco

* ********* **, ********, ** (**7) 291 - 2767

Professional Summary

To obtain a position that requires initiative, sound and good judgments with advancement opportunities in the Finance Field.


Oracle R12, SAP Concur, 11I, Great Plains


Lotus Notes

Expense reports

General Office

Great Plains

Lotus Notes

Month End close

Oracle, payment processing, Processes, receiving, Tax

Exceptional communication skills


Superior attention to detail

Strong communication skills

Team leadership

Work History

Accounts Payable Specialist, 09/2018 to 03/2019


Coordinate daily processing of invoices for payment, matching, coding, entry into SAP/CONCURE obtaining proper approvals.

Investigate and resolve problems associated with processing of invoices and purchase orders.

Monitor the Accounts Payable maibox.

Assist the Accounts Payable team with invoice processing.

Provide customer service/support to internal departments and vendors with various A/P inquiries.

Maintain financial information, files and records (e.g. copies of paid invoices, approval docs, checks,etc) to ensure availability of documentation and compliance with policies and audits.

Work closely with Purchasing and Receiving to address/resolve all invoices issues and discrepancies.

Assist with annual Form 1099 for all applicable vendors, request vendors W-9 or W-8 forms as needed.

Assist auditors for the purpose of providing support and documentations on internal processes for A/P.

Assist with special projects, as needed.

Assist with all related month-end tasks.

Vendor set-up.

Accounts Payable Specialist, 09/2016 to 09/2018


Matches invoices to purchase orders or receiving documentation.

Verifies the accuracy of invoices and purchase orders for payments.

Enters invoices and check requests into Oracle.

Processes wires, ACH and checks into Oracle.

Posted wire payment.

Matching ACH transactions detail.

Handled all aspects of the weekly accounts payable check run and month end close.

Cash requirements.

Reconciles vendor statements as needed.

Interacts with vendors and internal customers.

Send paid invoices to outside vendor to scan weekly.

Send invoices to our employees to approve services were rendered or good were received. Follow up with approvers as needed.

Provide invoices from online imagine system for other areas as needed.

1099 preparation to outside vendor for processing.

Responsible for timely payment of approval invoices.

Solve and approve employee/vendor involved invoices.

User acceptance testing.

Vendor setup and maintenance.

Positive pay.

Initiated, recorded international and domestic wires.

Ensures all SOX 404 Controls are followed add value by suggesting updates for to process changes/improvements as needed.

Work on special projects as assigned.

Accounts Payable Specialist, 2005 to 08/2016


Use and Run payment batches to create payments for multiple invoices.

Processing of invoices and check requests promptly and accurately.

Matching of invoices, purchase orders and receivers.

Routing of invoices for the appropriate approval.

Process electronic payment batches (including FX, AIBV, and ACH).

Following up on invoices to ensure timely payment processing.

Auditing of invoices for discrepancies.

Answer vendor inquiries, analyze accounts, and answer all pending issues.

Initiate, record international and domestic wires.

Post Wire Payments.

Handle all aspects of the weekly Accounts Payable check run and month-end close.

General Office and administrative tasks.

Assist in the approval and audit of employee expense reports.

Preparation of Tax and Freight invoices with their posting.

Vendor setup and maintenance.

Account Payable Test Plan.

User Acceptance Testing.

Software utilized: MS Excel, Great Plains, Oracle 11i, Oracle 12

Accounts Payable Team Lead, 1994 to 2004

Concentra Manage Care – Waltham, MA

Processed Payables for fifteen (15) field offices throughout the US.

Provided and assisted staff training within the department.

Researched and resolved local office manager's inquiry regarding payment issues.

Effectively dealt with outside vendors regarding payment issues.

Processed all case manager and employee reimbursement expenses for the fifteen field offices.

Timely process of all check runs for an Ohio MCO program.

Confirmed EFT deposits in a Financial Institution for the Ohio MCO program.

Coordinated workload within my team to ensure an even distribution.

Monthly report to department manager on the status of workload.

Timely process of accounts payable check refunds and deposits to a bank account.


Northeastern University - BOSTON, MA

Quincy College - QUINCY, MA

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