Document Control Project

GILBERT Z. PINGOL

Contact Info. : +974-****-****

Email : *************@*****.***

CAREER OBJECTIVE : To continue professional growth and obtain a challenging job, commensurate with my qualification and 10+ years of experience in Administration Management & Document Control and IT, wherein my worthy knowledge, computer skills, education and professional training can be effectively utilized. POSITION IN FIRM : Senior Document Controller

EDUCATION : Graduate of Computer System Design and Programming, A.M.A. Computer College,1997 Metro Manila Philippines. Short Courses: Petroleum Technology Course

PetroSkill – OGCI April 2011, Abu Dhabi, UAE.

KEY SKILLS : The ability to effectively prioritise tasks and manage a full support team. Good team player with excellent organization and motivation skills. Ability to perform consistently under pressure and in a varied environment. Ability to adapt quickly to ideas, methods and environments. Ability to communicate with people of all levels and backgrounds.

COMPUTER SKILLS : Above average levels of competence in Information Technology, which includes Microsoft Office, Excel, Powerpoint Presentation knowledge of databases, which include Access & AutoCAD Drawing Processing, Adobe Photoshop, NERO

Application, Local Area Network Administration, Programming Language, Installation of Hardware and Software &

knowledge of Trouble Shooting, EDMS, Sharepoint, Aconex, ABC Imaging BPOL Software, Claromentis, E-Builders document control systems, SharePoint Programming, SharePoint Database, HSE Management Information System(ESS-IHS), Oracle M-Power, Oracle Enterprise Performance Management System Workspace and ISOS Travel Tracker and SAP.

TRAINING & SEMINARS: Parsons International Limited Quality Management System Introduction & ISO 9001 Awareness, Safety Training - Abu Dhabi, UAE and Aconex Document Control System –

Conducted at Al Gurm Resort Project, Abu Dhabi U.A.E, Safety Training – Conducted at JBI Office Al Gaith Tower Al Wifaq Bldg and e-Builder Project Management System Training & Seminar – Conducted at twofour54 1st

floor pink Bldg, Training

for Crisis and Emergency Response(C+ER) at Al Mamoura Bldg. A, Mubadala Petroleum(MP/MOG) Unit 7th

Floor.

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PROFESSIONAL HISTORY & DETAILED SUMMARY:

Mar 4, 2012 – March 15, 2018 Emirates Liquefied Natural Gas LLC Emirates LNG Project - Project and Technical Department Al Raha Beach, Aldar HQ, Abu Dhabi UAE

SENIOR DOCUMENT CONTROLLER

Policies & Procedures

Follow all relevant policies, processes, operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Develop and implement of all necessary procedures related to project document control to ensure that document

Management is carried out at optimum effectiveness. Filing and documentation

Receive, sort and examine all incoming and outgoing documents, such as blueprints, drawings, change orders,

(faxes) received related to projects & forwarding to the concerned in site office while scanning and sending through e- mails, emails, letters, memos and specifications to verify completeness and accuracy of data.

Scrutinize documents received for archiving and decides on key search string references to be specified in order to maintain a sense of data standardization.

Maintain and Control all project documents, data’s and technical documents of the Emirates LNG Project both hard and electronic copy.

Handling and managing of all incoming and outgoing documents from FEED, PMC and Technical Service from invoice, correspondences, transmittals and technical documents as well handover and

close-out including Tendering process Support services work for EPC as well the PMC.

Data Standardization & Referencing

Create Emirates LNG Project document control system including logical file structure for the project and each discipline this include tracking and updating the system.

Ensure EPC Contractors documentation is in line with the approved document control procedures.

Document Upload

Upload relevant documents into the archiving system in order to enhance internal efficiencies and document control process effectiveness.

Ensure EPC Contractors electronic data management system

(EDMS) is functional and maintained as per the EPC Contract requirements.

Follow Up

Follow up with stakeholders to ensure missing documents are obtained thus ensuring completeness of archived dossiers.

Send e-mails to Suppliers/Contractors for non-project invoices which have no PO numbers mentioned in their invoices and follow-up with them for proper invoice submission prior to further processing in finance department.

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Document Control Improvement

Contribute to the identification of opportunities for continuous improvement of document control systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

Internal / External Communication

Liaise with internal departments to ensure documents are prepared, stored and archived accurately and in a timely manner.

Liaise with external document controllers to collect and gather and store all documents related to ELNG.

Assist the project manager and project team to set-up of efficient information services to support the project. This includes project correspondence database, document control system, and document management system.

Prepare weekly and monthly progress reports to ensure timely availability of information on project status, and issues that require resolutions.

Jan 1, 2011 – March 3, 2012 Mubadala Oil and Gas (Mubadala Petroleum) Operation Department

Al Mamoura Building A 7th

Floor Oil & Gas Unit

OPERATION TECHNICAL SUPPORT/ DOCUMENT CONTROLLER

Create and Maintain HSE data(1. HSE Risk Register, 2. HSE Action Tracking, 3. HSE Statistic database) specifically identify the reporting assets, setup the stream, Maintain the database analyse and periodically communicate the result with MOG.

Responsibilities to Perform training all focal point users(Operated and Non-operated entity) of HSE MIS System and conduct an overview presentation.

Create and Maintain the Production and Development Department document control system (EDMS) including logical file structure for all the assets and each discipline; This include tracking and updating the system.

Maintain the operation department functional budget control system including structure current spend status and forecast for reminder of the financial year.

Handling and Act as Administrator Role of Oracle System(M- Power) for the In and Out of the invoice to all vendor as well the contract.

Control all documents, data and technical documents of the operations department, both hard copy and electronic copy via SharePoint, EDMS and HSE Management Information System (ESS-IHS) Tools.

Managing the ISOS Travel Tracker system.

Ad Hoc duties to support Operation Team.

May 18, 2008 – Dec. 31, 2010 JOHN BUCK INTERNATIONAL, (A Mubadala Company), SOWWAH ISLAND PROJECT

SOWWAH SQAURE / ROSEWOOD HOTEL / FOUR SEASON HOTEL DOCUMENT CONTROLLER / SYSTEM ADMINISTRATOR

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Establish, maintain & operate an effective, reliable & efficient filing system and keep the record of all documents, drawings & electronic copies.

Control / manage all the Correspondences, document, Transmittal, Submittal and technical Drawings via e-Builder Document Control System.

Log incoming documents from clients and contractor, make sure they receive relevant documents and make sure copies of relevant documents / certificates are held.

Liaise with project staff to achieve efficient data transmission, appropriate process alignment and a high standard of service delivery; All clerical and administrative duties such as filing, binding, scanning, copying etc; Ad hoc duties as required,

Maintaining the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain ftp site for assigned project documentation - uploading and downloading documents / drawings.

Ensure all documents and drawings are provided with transmittals where appropriate and ad-hoc duties as required to assist the project team.

JUNE 2006 – May 16, 2008 PARSONS INTERNATIONAL LIMITED, ABU DHABI, UAE AL GURM RESORT PROJECT – ALDAR PROPERTIES

DOCUMENT CONTROLLER / ORGANIZATION ADMINSTRATOR

Control all the correspondence/emails, document, transmittal

& submittal etc. via Aconex Document Control System.

Control on incoming and outgoing design documentation via web based and traditional mediums.

Filing and controlling for internal design and project documents record as per index list in a proper manner.

Creating back-up and scanned copy of document and put in the server for electronic distribution.

Maintaining files & documents in a systematic order for easy retrieval and updating list of files.

Distributing controlled documents & drawings to projects related discipline leaders.

Scanning & properly arranging the documents in PDF format for electronic submittal to client.

Distribution and maintenance of files, stationery items, registers to various departments

Assisting secretaries to develop new system procedures & guidelines.

2004 – JAN 2005 PHILIPPINE AIRLINES, NAIA TERMINAL 2 METRO MANILA, PHIL. CENTRAL BAGGAGE SERVICES

COMPUTER OPERATOR

Encode and log manifestation report of the passenger thru data base application and file for final handling.

Monitoring and checking the database create a back-up copy for internal distribution.

Find/Trace lost baggage thru world tracer software and identifies what happen to the luggage.

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1999 – FEB 2003 CALOOCAN CITY GOVERNMENT, CALOOCAN CITY HALL PHIL. ENGINEERING DEPARTMENT

DOCUMENT CONTROL OFFICER

Maintain logs for all documents and control of project master filing and register and update.

Responsible for overall supervision of document control department, preparation of weekly, monthly report. Utilizing Microsoft excel in preparing quarterly reports.

Skilled in managing document flow, establishing filing system, maintaining logs hands on expertise in MS application. Ensure data is entered and stored on the server, updates drawing files for latest revisions.

Proper and continuous safekeeping of drawing in/out correspondences and updating all data against loss and damage for any reasons.

Provides reference monitoring for the re-routing of documents for fabrication and implementation.

Compiling, arranging, cataloguing, packing, and long-term storage/disposal of pertinent engineering documents at time of project close-out.

Manage the document/drawing review process, Internal and External. Expedite the responses to document/drawing issues. PERSONAL INFORMATION:

RELIGION : Roman Catholic

NATIONALITY : Filipino

LANGUAGES : Read, write and speak fluently in English BIRTHDATE : 23 August 1975

REFERENCES : Available on request.

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